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Administrative Assistant - International Commission of Jurists

11:48:00 AM

The International Commission of Jurists - European Institutions is a non-profit organization (AISBL) established in Brussels, and part of a worldwide network of judges and lawyers united in affirming international law and rule of law principles that advance human rights (www.icj.org).
We are recruiting a dynamic and flexible professional to provide general administrative support and ensure the smooth running of the ICJ – European Institution’s Office. The ideal candidate holds a degree in Administration, Accounting or a similar field and has worked for at least three years in administration or accounting in an international context.
RESPONSIBILITIES
Office Management
  • Organize office operations such as handling maintenance, mailing, shopping, supplies, equipment and errands; 
  • Manage the reception of visitors and perform secretarial functions. Handle incoming telephones, faxes and organize the use of post and courier services. Maintain relationships with service providers;
  • Handle and maintain office stocks and assets, including through regular inventory;
  •  Liaise with the Belgium administration in matters related to AISBL Registration, Social Secretariat and other local requirements and ensure compliance;
  • Assist in the organization of events and accommodation & travel arrangements for professional trips;
  • Update and maintain contact and other databases.
Support in Accounting
  • Assist in recording accounting entries;
  • Administer all payments/bills of the office and administer the petty cash;
  • Serve as a focal point and store all accounting documents in an organized and systematic way;
  • Assist in the preparation of budgets, internal cost analyses and financial reports;
  • Assist in the project and organizational audits.
QUALIFICATIONS
  • Degree in Administration, Accounting or similar field;
  • At least three years of relevant office management experience. Experience in an ASBL or AISBL an asset;
  • Spoken and written Fluency in French and English;
  • Proficient in the use of Microsoft office, particularly Excel. Knowledge of accounting software a strong asset;
  • Strong organizational, planning and time-management skills;
  • Ability to work under pressure and to adapt to changing priorities and needs;
  • Attention to detail and accuracy;
  • Good team player with excellent interpersonal and communication skills.
The ICJ is an equal opportunities employer.
The position is based in Brussels (central location). No relocation package is foreseen.
This position is part-time, but could evolve into a full-time position depending on funding.
APPLICATIONS should be addressed by 1 April 2016 with your resume (maximum two pages), a cover letter (maximum two pages) and the names of at least two references to:
Ref: Administrative Assistant, Brussels
Please appreciate that due to the volume of applications, only short-listed candidates will be contacted. We cannot answer phone enquiries. We thank you for your understanding.

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