Assistant Secretary General for Executive Management

NOTIFICATION OF AN “UNCLASSIFIED” GRADE VACANCY

NATO INTERNATIONAL STAFF

OPEN TO NATIONALS OF NATO MEMBER STATES ONLY

DIVISION: Executive Management (EM)

GRADE: Unclassified

COMPENSATION: shortlisted candidates will be provided with a simulation of the compensation package for this post

SECURITY CLEARANCE: CTS/A

Please note that the competition for this post is provisionally scheduled for 9, 10 and 11 May 2016 in Brussels, Belgium.

1. SUMMARY

The Executive Management Division provides human resources, information technology, facilities and conference management, and budgetary planning and guidance to enable NATO HQ to function effectively and efficiently in support of the North Atlantic Council, its subordinate committees and to the International Staff (IS).

The Assistant Secretary General of Executive Management (ASG/EM) will report to the Secretary General of NATO and advises him/her on internal and broader NATO-wide management issues. He/she will have broad delegated authority from the Secretary General on a number of topics related to his/her areas of responsibility. He/she will manage NATO’s largest Division (approximately 390 staff members) and will be supported by Deputies and Office Directors in the fields of Human Resources, Headquarters Support, Financial Resources and Information Technology.

There are 7 Assistant Secretaries General, all of whom report to the NATO Secretary General and are also accountable to the North Atlantic Council. As a member of the Secretary General’s senior management team, each Assistant Secretary General is also expected to contribute to overall policy development and delivery, including in areas beyond their direct set of responsibilities.

2. QUALIFICATIONS AND EXPERIENCE

The candidate must:

• have a strong background in human and financial resources, preferably with both private and public sector experience, developed through 10-15 years of experience;
• have a university degree (Master’s level preferred) in a relevant field;
• have experience working in a multilateral environment or an environment with a variety of stakeholders from multi-cultural backgrounds;
• have a proven track record of experience in progressively senior posts, recent experience in senior-level leadership positions and significant professional experience in managerial positions;
• have experience facilitating high-level dialogue and consensus;
• have experience championing organisation-wide change and revitalisation projects in IT, finance, HR, and/or facilities;
• the following minimum levels of NATO’s official languages (English/French): VI (“Proficiency”) in one; I (“Beginner”) in the other.

3. ACCOUNTABILITIES

The ASG/EM is responsible for effectively and efficiently managing the human, financial, information and structural resources of the Organization. He/she will be required to lead the identification and implementation of efficiencies and management reform initiatives on an on-going basis.

When required, the ASG/EM will speak in public fora and to the Press on behalf of the Secretary General. There is a representation function associated with this appointment within NATO HQ, NATO-wide, with nations and with the public. He/she has primary responsibility for relations with staff in the IS and NATO-wide, as well as for addressing staff-related issues with stakeholder nations.

In his/her role as manager of the Division, the incumbent will lead and oversee a team of international staff who are under the direct supervision of the Heads of Section. Specifically, he/she will:

• Attract Staff: Ensure recruitment panels for posts in his/her Division are fair and objective; Serve on the Establishment Committee and make selection recommendations with the best interests of the Organization in mind;

• Develop Staff: Adhere to sound management principles with staff, and provide in-depth mentoring, coaching and training opportunities; Be available for guidance at critical moments; Ensure that all Divisional staff are clear on Organizational and Divisional objectives; Provide regular and fair feedback on performance, informally as appropriate and via the performance management system;

• Monitor and Promote Performance: Participate in a collegial review of performance at divisional level to discuss possible development and mobility opportunities for individuals, identify high potentials and help ensure common standards are applied in the process across the Organization; Serve on the Establishment Committee and make contract renewal or conversion decisions with the best interests of the Organization in mind;

• Foster Continual Improvement: Act as a member of the Headquarters Management Board (HQMB) and Headquarters Policy Board (HQPB), actively contributing to the improvement of the Organization; Participate in the Senior Leader Orientation Programme, the Chairman Training Programme, and other programmes related to the successful execution of his/her duties.

4. COMPETENCIES

Candidates must demonstrate the following competencies:

• Achievement
• Change Leadership
• Conceptual Thinking
• Clarity and Accuracy
• Developing Others
• Impact and Influence
• Initiative
• Leadership
• Organizational Awareness

5. KEY CHALLENGES

Key challenges facing the successful candidate for ASG/EM during the next 3 years will likely include:

1. Leading in preparations to move from the current to the new NATO HQ in 2017, managing the decommissioning of the existing HQ infrastructure;
2. Leading the International Staff in enhancing efficiency and effectiveness in the context of budget constraints;
3. Ensuring NATO has the necessary human capital and HR policies to meet all Alliance priorities.

             

Candidates are asked, as part of their answers to the pre-screening questions in the application form, to summarise their views on the key (and possible other) challenges, and how they would address them if selected for the position.

Selection of candidates for NATO posts is based upon the merit principle.

Shortlisted candidates will have to be available for the selection process which is expected to take place on 9, 10 and 11 May 2016, in Brussels, Belgium.

6. CONTRACT

The successful applicant will be employed for an initial period of 3 years. Exceptionally, there may be possibility of a one-year extension thereafter.

7. HOW TO APPLY:

Applications must be submitted using one of the following links, as applicable:

• For NATO civilian staff members only: please apply via the internal recruitment portal (for more information, please contact your local Civilian HR Manager);
• For all other applications: www.nato.int/recruitment

ADDITIONAL INFORMATION:

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

Please note that we can only accept applications from nationals of NATO member countries.

NATO as an employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NATO welcomes applications of nationals from all Member States and strongly encourages women to apply.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.