Regional Program Assistant - Eastern Caribbean

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Regional Program Assistant - Eastern Caribbean
FHI 360 is a United States-based nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. It serves more than 60 countries worldwide. FHI 360 is the lead agency on the Linkages Across the Continuum of HIV Services for Key Populations Affected by HIV(LINKAGES) project, a five-year cooperative agreement funded by the U.S. President's Emergency Plan for AIDS Relief (PEPFAR). Under the LINKAGES project, FHI 360 is partnered with Pact, IntraHealth International, and the University of North Carolina at Chapel Hill to conduct a range of activities globally to reduce HIV transmission among key populations — sex workers, men who have sex with men, transgender, and people who inject drugs — and to improve their enrollment and retention in care.
The LINKAGES programs in the Eastern Caribbean include four distinct country programs, including in Trinidad & Tobago, Suriname, Bahamas, and Barbados. Each of these programs are designed to accelerate the ability of the governments, key population leaders, organizations working with key populations, and private-sector providers to plan and implement services that achieve national and global goals in mitigating the HIV/AIDS epidemic, with a focus on key populations.
The key elements of the FHI 360-led team’s strategic and technical approach include the following:
  • Identify key populations and locales and comprehensively assess risk
  • Diagnose “leaks” and reveal access barriers within the HIV services cascade
  • Scale up “what works” while innovating to ensure the most strategic use of resources and access to newly emerging technologies
  • Address structural barriers and empower local KP organizations
  • Ensure interventions are sustainable
  • Support the mainstreaming of human rights, gender, and competency/capacity development
FHI 360 is currently seeking qualified candidates for the position of Regional Program Assistant – Eastern Caribbean, based in Trinidad & Tobago.
Job Summary / Responsibilities:
The Administrative Assistant will provide administrative, programmatic and logistical support duties to the LINKAGES/Eastern Caribbean program and will serve as a resource for administrative and operational assistance. S/he will prepare documents; compile records; organizing and maintain files; post information. S/he will also collect and verify data and will summarize and reconcile information in support of LINKAGES activities and other programs as needed. This position will oversee the administrative needs of the LINKAGES programs in each of the four Eastern Caribbean countries, including significant coordination with program staff based in Trinidad & Tobago and Suriname and sub-granted community based organizations in each country.
  • Process routine invoices and payments from consultants and vendors.
  • Manage travel requests, itineraries and logistics with FHI 360’s in-house travel department and overseas country offices for the LINKAGES team and consultants.
  • Coordinate planning and logistics for meetings and events, including reserving meeting space, catering arrangements, sending invitations and tracking responses, setting up A/V needs, and notetaking.
  • Ensure documentation and reports are tracked regularly and adhere to FHI 360 policies.
  • Execute purchase orders and straightforward consulting agreements, working together with FHI 360’s contracting department.
  • Assist with desk research on topics related to digital financial services, digital inclusion and real time data use as assignments arise.
  • May provide administrative support to LINKAGES as needed by writing, reviewing, and editing reports.
  • Support program team administratively to provide high quality deliverables to clients.
  • Maintain databases, web pages, and data integrity and security according to quality standards and FHI 360 policy.
  • Assist in the orientation/training of new administrative/support staff.
  • Other duties as assigned.
The position will be based in Port of Spain, Trinidad and Tobago. Trinidadian nationals and candidates currently based in the region are encouraged to apply.
Suitably qualified candidates openly living with HIV and/or who are representative of the key populations affected by HIV are also actively encouraged to apply.
  • Associate’s Degree or its International Equivalent - Knowledge/Information Services, Communications, Education, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field. Bachelor's Degree preferred.
  • 1-2 years of experience in international development or program backstopping.
  • Interest and experience in technology for development, mobile financial services, and real time data.
  • Strong oral and written communication skills.
  • Demonstrated proficiency with Microsoft Office suite software.
  • Prior work experience in a non- governmental organization (NGO) or other professional office setting.
  • Articulate and professional and able to communicate in a clear, positive fashion with partners and staff.
  • Energetic and collaborative team player.
  • Ability to speak a foreign language preferred.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
We offer competitive compensation and an outstanding benefit package. Please click here to visit FHI 360's Career Center for a list of all open positions.
FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.