Project Coordinator - Bale
Position: Project Coordinator
Responsible To: Country Director
Location: Ginnir Town, Bale Zone, Oromiya Region, Ethiopia
Start Date: ASAP
Duration: 6 months
Salary and Benefits: £24,600 - £25,350 annual dependent on relevant experience
Benefits: Insurance cover, accommodation, R&R, and annual leave entitlement of 24 days per annum rising to 30 days at the completion of 12 months of continuous employment with Merlin.
Only short-listed applicants will be contacted. Due to the urgency of this position, applications will be short-listed on a regular basis and we may offer this post before the closing date.
Please note: this is an unaccompanied position.
Merlin International Profile
Merlin specialises in health, saving lives in times of crisis and helping to rebuild shattered health services. Each year, Merlin helps more than 15 million people in up to 20 countries.
Context
After years of civil war and the subsequent border war with Eritrea, Ethiopia remains one of Africa's poorest states, with a very low income per capita and a population that is almost two-thirds illiterate. The agricultural sector has suffered from frequent drought and poor cultivation practices. The devastating drought in 2003 led to widespread malnutrition and diarrhoeal disease, and resulted in more than 13 million people becoming dependent on international agencies for food. Nearly half the population of Ethiopia is without access to healthcare.
Since March 2003 Merlin has been working in Ethiopia. At that time operations were started in Oromiya Region, one of the areas worst affected by a prolonged drought. Merlin’s programs focus mainly on the provision of primary healthcare services through mobile and static clinics but include also community-based water and sanitation programs. Currently MERLIN is maintaining two interventions in the country. MERLIN’s health programs in Ethiopia are implemented in coordination with the respective Regional Health Bureaus (MoH) and non-governmental partners.
In January 2005 Merlin started an Emergency health care support project in Bale Zone, located in Oromiya Region, which is one of the poorer regions in Ethiopia and has an approximate population of more than 25 million.
Since that time Merlin continued to provide basic curative services, support the public health system and to work on improvements of the difficult water, sanitation and hygiene situation for the population.
The project covers currently nutrition support to more than 60 MoH health posts through the provision of drugs, basic equipment and capacity building of health workers in the six districts (woredas) of Ginnir, Rayitu, Sawena, Gololcha, Guaradomole and Legehida. There are currently plans to expand the project into 3 new woredas as well as new health posts in the zone while simultaneously giving greater emphasis to developing the capacity of woreda health officials to manage and supervise on-going nutritional services. This is in response to the global La Nina meteorological phenomenon that has led to a failure of the last rains and an anticipated delay in March-April rains inside an extremely food insecure area.
The Project Coordinator will be based in Ginnir town. Our current emergency nutrition intervention in Bale Zone / Oromiya Region has secured funding through April 2011, though an extension for an addition 9-12 months is anticipated.
Main Purpose of the Role
The Project Coordinator will assume overall responsibility for the project in the field. He/she will report to the Operations Coordinator based in Addis Ababa.
Objectives of Role (Scope)
- Operational management of Bale project site
- Responsibility for security in the field site
- Ensure all projects adhere to Merlin’s financial, logistical and human resource systems and procedures
- Human resource management and capacity building of national and international staff
- Represent Merlin to donors, authorities, (I)NGOs
Responsibilities
Operational Management
- Serve as the focal point at the field level for Merlin.
- Ensure collaborative stakeholder management including involving the relevant authorities, partners, elders, and local leaders in the planning and implementation of Merlin’s activities.
- Manage and supervise the overall planning and daily activities of the project.
- Monitor the evolving humanitarian situation in the project area, with timely information analyses, discussion, and action-orientated recommendations.
- Draft and supervise the development of high quality internal and donor reports, and any subsequent proposals in conjunction with the Ethiopian Project Health Coordinator (PHC).
- Ensure the project compliance to bureaucratic requirements, GoE regulations/ Laws and donor requirements
- Be responsible for the effective and efficient set up and management of projects consistent with the Project Management Cycle and compliant with Merlin procedures, systems, and guidelines.
- Together with the PHC establish and implement project monitoring and evaluation plans
- Provide regular written and verbal reports to the CMT (Country Management Team) on project progress and issues.
- Line-manage one international staff and ensure effective management of approximately 65 national staff.
- Optimize the use of human, logistical, and financial resources.
- Contribute to preparing plans, proposals, and budgets for project extensions and new projects.
Security
The Project Coordinator has responsibility for security in the field site including:
- Supervising the gathering of credible and multiple source security analysis.
- Establishing security guidelines, keeping these up to date, and ensuring adherence by all project staff.
- Managing day-to-day security of the team field team.
- Briefing all staff on arrival in the field on the security context and its implications
- Monitoring the political, military and security situation in all project areas and respond accordingly.
- Providing timely verbal and written security incident reports to the Operations Coordinator and the Country Director.
- Maintain regular contact with other actors (e.g. Woreda Administrations, national and international NGOs) in the field.
Logistics/Finance/Administration
- Ensure all projects adhere to Merlin’s systems and procedures.
- Ensure that project implementation meets donor compliance requirements.
- Responsible for budgetary control and overall financial management at the project site, including maintaining oversight of expenses and procurement.
- Ensure that the program complies with all legal and bureaucratic requirements in Ethiopia.
Human Resource Management
- Maintain good team communication, engender good team dynamics and take remedial action when problems occur.
- Support team members professionally and monitor and support stress management.
- Conduct and document regular team meetings for planning and reporting purposes.
- Carry out regular appraisals according to Merlin’s Human Resource procedures.
- Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed.
- Maintain up-to-date job descriptions for international staff and prepare and maintain job descriptions for national staff.
- Assume overall responsibility for national staff selection, recruitment, and disciplinary procedures.
- Be responsible for capacity development and training of national personnel.
- Plan national and international staff requirements and liaise with the CMT.
Representation
- Represent Merlin to donors, authorities, (I)NGOs and other parties as necessary.
- Ensure all relevant parties are kept informed of Merlin activates as appropriate (e.g. donors, health authorities etc.).
- Be the project’s contact with press and media when requested by the Country Director.
Other
- Provide coverage for other posts when needed and carry out any other responsibilities as requested by the Operations Coordinator and the Country Director.
Person Specification
Essential
- Master’s degree (or equivalent) in a related discipline
- Experience of emergency/development project management and development.
- Good knowledge and experience of project management tools (Logical Framework Analysis, Project Cycle Management, indicators, etc.).
- Good experience of financial and administrative management.
- Security management experience
- Strong communication skills, with excellent written and spoken English
- Confident and proficient in the use of MS Office
- Proven problem solving and organizational skills, flexibility, and calm under pressure.
- Good team worker, able to live and work closely with a team under pressure.
- Ability to work under stressful conditions in an isolated area.
- Leadership skills and a supportive management style.
- Focused individual with capacity to plan and manage in a multiple deadline-working environment.
- Good training/capacity building and management skills.
- Ability to work on own initiative.
- Developed diplomacy skills.
- Experience of establishing strong working relationships with colleagues from different functions and cultures
- Experience of proactively identifying and addressing issues
- An understanding of and commitment to Merlin’s mission and values
Desirable
- Experience in the health/nutrition sector
- Previous experience with Merlin
Data Protection
Please note, on submitting your application, you are agreeing to Merlin holding and using the information that you have given for the purposes of recruitment and employment – should an offer be made. In order to process your job application, it may be necessary for your application to be sent to the Country Director (in the country you are applying for) for consideration. If you do not agree with this, please state so when applying.
Please download an application form from our website http://www.merlin.org.uk Completed form should be emailed to applications@merlin-uk.org stating in the subject field the job title, country and reference number (if any).
Responsible To: Country Director
Location: Ginnir Town, Bale Zone, Oromiya Region, Ethiopia
Start Date: ASAP
Duration: 6 months
Salary and Benefits: £24,600 - £25,350 annual dependent on relevant experience
Benefits: Insurance cover, accommodation, R&R, and annual leave entitlement of 24 days per annum rising to 30 days at the completion of 12 months of continuous employment with Merlin.
Only short-listed applicants will be contacted. Due to the urgency of this position, applications will be short-listed on a regular basis and we may offer this post before the closing date.
Please note: this is an unaccompanied position.
Merlin International Profile
Merlin specialises in health, saving lives in times of crisis and helping to rebuild shattered health services. Each year, Merlin helps more than 15 million people in up to 20 countries.
Context
After years of civil war and the subsequent border war with Eritrea, Ethiopia remains one of Africa's poorest states, with a very low income per capita and a population that is almost two-thirds illiterate. The agricultural sector has suffered from frequent drought and poor cultivation practices. The devastating drought in 2003 led to widespread malnutrition and diarrhoeal disease, and resulted in more than 13 million people becoming dependent on international agencies for food. Nearly half the population of Ethiopia is without access to healthcare.
Since March 2003 Merlin has been working in Ethiopia. At that time operations were started in Oromiya Region, one of the areas worst affected by a prolonged drought. Merlin’s programs focus mainly on the provision of primary healthcare services through mobile and static clinics but include also community-based water and sanitation programs. Currently MERLIN is maintaining two interventions in the country. MERLIN’s health programs in Ethiopia are implemented in coordination with the respective Regional Health Bureaus (MoH) and non-governmental partners.
In January 2005 Merlin started an Emergency health care support project in Bale Zone, located in Oromiya Region, which is one of the poorer regions in Ethiopia and has an approximate population of more than 25 million.
Since that time Merlin continued to provide basic curative services, support the public health system and to work on improvements of the difficult water, sanitation and hygiene situation for the population.
The project covers currently nutrition support to more than 60 MoH health posts through the provision of drugs, basic equipment and capacity building of health workers in the six districts (woredas) of Ginnir, Rayitu, Sawena, Gololcha, Guaradomole and Legehida. There are currently plans to expand the project into 3 new woredas as well as new health posts in the zone while simultaneously giving greater emphasis to developing the capacity of woreda health officials to manage and supervise on-going nutritional services. This is in response to the global La Nina meteorological phenomenon that has led to a failure of the last rains and an anticipated delay in March-April rains inside an extremely food insecure area.
The Project Coordinator will be based in Ginnir town. Our current emergency nutrition intervention in Bale Zone / Oromiya Region has secured funding through April 2011, though an extension for an addition 9-12 months is anticipated.
Main Purpose of the Role
The Project Coordinator will assume overall responsibility for the project in the field. He/she will report to the Operations Coordinator based in Addis Ababa.
Objectives of Role (Scope)
- Operational management of Bale project site
- Responsibility for security in the field site
- Ensure all projects adhere to Merlin’s financial, logistical and human resource systems and procedures
- Human resource management and capacity building of national and international staff
- Represent Merlin to donors, authorities, (I)NGOs
Responsibilities
Operational Management
- Serve as the focal point at the field level for Merlin.
- Ensure collaborative stakeholder management including involving the relevant authorities, partners, elders, and local leaders in the planning and implementation of Merlin’s activities.
- Manage and supervise the overall planning and daily activities of the project.
- Monitor the evolving humanitarian situation in the project area, with timely information analyses, discussion, and action-orientated recommendations.
- Draft and supervise the development of high quality internal and donor reports, and any subsequent proposals in conjunction with the Ethiopian Project Health Coordinator (PHC).
- Ensure the project compliance to bureaucratic requirements, GoE regulations/ Laws and donor requirements
- Be responsible for the effective and efficient set up and management of projects consistent with the Project Management Cycle and compliant with Merlin procedures, systems, and guidelines.
- Together with the PHC establish and implement project monitoring and evaluation plans
- Provide regular written and verbal reports to the CMT (Country Management Team) on project progress and issues.
- Line-manage one international staff and ensure effective management of approximately 65 national staff.
- Optimize the use of human, logistical, and financial resources.
- Contribute to preparing plans, proposals, and budgets for project extensions and new projects.
Security
The Project Coordinator has responsibility for security in the field site including:
- Supervising the gathering of credible and multiple source security analysis.
- Establishing security guidelines, keeping these up to date, and ensuring adherence by all project staff.
- Managing day-to-day security of the team field team.
- Briefing all staff on arrival in the field on the security context and its implications
- Monitoring the political, military and security situation in all project areas and respond accordingly.
- Providing timely verbal and written security incident reports to the Operations Coordinator and the Country Director.
- Maintain regular contact with other actors (e.g. Woreda Administrations, national and international NGOs) in the field.
Logistics/Finance/Administration
- Ensure all projects adhere to Merlin’s systems and procedures.
- Ensure that project implementation meets donor compliance requirements.
- Responsible for budgetary control and overall financial management at the project site, including maintaining oversight of expenses and procurement.
- Ensure that the program complies with all legal and bureaucratic requirements in Ethiopia.
Human Resource Management
- Maintain good team communication, engender good team dynamics and take remedial action when problems occur.
- Support team members professionally and monitor and support stress management.
- Conduct and document regular team meetings for planning and reporting purposes.
- Carry out regular appraisals according to Merlin’s Human Resource procedures.
- Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed.
- Maintain up-to-date job descriptions for international staff and prepare and maintain job descriptions for national staff.
- Assume overall responsibility for national staff selection, recruitment, and disciplinary procedures.
- Be responsible for capacity development and training of national personnel.
- Plan national and international staff requirements and liaise with the CMT.
Representation
- Represent Merlin to donors, authorities, (I)NGOs and other parties as necessary.
- Ensure all relevant parties are kept informed of Merlin activates as appropriate (e.g. donors, health authorities etc.).
- Be the project’s contact with press and media when requested by the Country Director.
Other
- Provide coverage for other posts when needed and carry out any other responsibilities as requested by the Operations Coordinator and the Country Director.
Person Specification
Essential
- Master’s degree (or equivalent) in a related discipline
- Experience of emergency/development project management and development.
- Good knowledge and experience of project management tools (Logical Framework Analysis, Project Cycle Management, indicators, etc.).
- Good experience of financial and administrative management.
- Security management experience
- Strong communication skills, with excellent written and spoken English
- Confident and proficient in the use of MS Office
- Proven problem solving and organizational skills, flexibility, and calm under pressure.
- Good team worker, able to live and work closely with a team under pressure.
- Ability to work under stressful conditions in an isolated area.
- Leadership skills and a supportive management style.
- Focused individual with capacity to plan and manage in a multiple deadline-working environment.
- Good training/capacity building and management skills.
- Ability to work on own initiative.
- Developed diplomacy skills.
- Experience of establishing strong working relationships with colleagues from different functions and cultures
- Experience of proactively identifying and addressing issues
- An understanding of and commitment to Merlin’s mission and values
Desirable
- Experience in the health/nutrition sector
- Previous experience with Merlin
Data Protection
Please note, on submitting your application, you are agreeing to Merlin holding and using the information that you have given for the purposes of recruitment and employment – should an offer be made. In order to process your job application, it may be necessary for your application to be sent to the Country Director (in the country you are applying for) for consideration. If you do not agree with this, please state so when applying.
How to apply
To apply for this positionPlease download an application form from our website http://www.merlin.org.uk Completed form should be emailed to applications@merlin-uk.org stating in the subject field the job title, country and reference number (if any).
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