Associate Project Analyst, Manila
Closing date: 19 Oct 2011 , 5:00 p.m. (1700 Manila Time, 0900 GMT)
Job Purpose:
Expected Outcomes:
Updates information and performance of all ongoing loan and technical assistance projects into eOperations every month or as necessary, for example, project description/scope, status of implementation, developments, major problems, and actions taken/proposed. Participates in the departmental meetings when needed.
Statistical Reports
Compiles data and statistics on contract awards and disbursements for the assigned projects for the generation of various reports required by the Department and Management. Monitors and analyzes the actual awards and disbursements against targets to identify shortfalls and their underlying causes, and follows up these matters with the Executing Agencies.
Loan Covenants
Maintains and updates records in eOperations as required to monitor compliance with Loan and TA covenants, follows up outstanding obligations of executing agencies such as the submission of financial statements, and monthly and/or quarterly progress reports.
Disbursements
Undertakes all activities to process disbursement requests, including reviewing withdrawal applications, verifying compliance with disbursement conditions, following-up submission of required documents as well as review of their completeness/validity, preparing required correspondence, and reviewing project costs and ADB's share of financing commitments. Develops disbursement projections, monitors actual disbursements, tracks shortfalls and identifies underlying causes of such shortfalls.
Project/Facility Administration Manual (PAM/FAM)
Contributes to the preparation of PAM/FAM by gathering and consolidating data, and preparing draft on various sections, e.g., project description/scope and execution plan (including contract award and disbursement schedule), financing, procurement, loan covenants, project performance monitoring and evaluation, etc.
Mission Participation
Participates in various missions as required such as inception, review, mid-term mission and project completion report missions by providing assistance in (i) collecting data on contract awards and disbursements, (ii) reconciliation of project accounts, (iii) compliance with loan covenants, (iv) familiarizing Executing Agencies with ADB's loan procedures, and (v) assisting them where necessary in the preparation of various reports and applications.
Documents Review and Correspondence
Contributes to the review of various documents, for example, bid documents, bid evaluation report, and contract awards-related documents/reports (including creation of PCSS or PCUS). Drafts various correspondences (for example, procurement papers for award of contracts) and reports needed for project implementation.
Others
Involvement in at least one multitranche financing facility (MFF), and overall support to the following business lines: water supply and sanitation; urban transport; markets and logistics.
Educational Requirements:
Relevant Experience And Other Requirements:
At least 5 years of relevant experience
Demonstrates knowledge and understanding of ADB's operational processes and procedures.
Proven ability to undertake background research and analysis on difficult but well-defined tasks, collect and organize required data and information, apply appropriate computer skills in analyzing and developing the data; and prepare notes, papers and sections of reports.
In-depth understanding of the interaction between different ADB work areas and relevant workflows and their purposes. Good analytical thinking with ability to make simple causal links (A causes B), pro-and-con lists and analyses to reach a decision; and set priorities for tasks in order of importance.
Core Competencies:
- Deals with routine queries and correspondence in accordance with procedures
- Proactively seeks relevant development opportunities and submits for approval
- Produces summaries and frameworks by collecting and analyzing diverse information
Client Orientation
- Adjusts style and approach to respect and serve different clients
- Conveys messages by asking questions and using different approaches
- Identifies when a client issue requires escalation
- Responds to clients without prompts or reminders from senior colleagues
Achieving Results and Problem Solving
- Proposes solutions to minimize delays and setbacks in completing work
- Reviews all task objectives and achieves core deliverables
- Uses time management and organizational skills to promptly complete work to the required standard
- Delivers beyond the stated task objectives
Working Together
- Consistently works effectively with individuals of different views, culture, nationality, gender, and age
- Consistently seeks assistance when requirements are unclear
- Provides timely updates on relevant information
- Freely shares and seeks useful knowledge and to complete work
Communication and Knowledge Sharing
- Uses effective written and oral communication in preparing documents, presentations and interactions
- Asks questions to understand how to follow up on feedback
- Locates relevant information to expedite workflow
Innovation and Change
- Adopts new policies, systems and processes in a timely fashion
- Shares ideas for how work can be completed more effectively
Immediate Reporting Relationships / Other Information:
- Supervisor: Designated International Staff and senior National Staff
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