Technical Advisor: Project and Asset Management Support

From 2003, the Multi-Sectoral Implementation Unit, which comes under the Area Based Development & Delivery of Local Services sub-pillar of ERPA, has implemented several projects addressing reconstruction and capacity building needs in the electricity, health, water and sanitation (WatSan) sectors of Iraq. Currently, this unit in the in the process of implementing and finalizing several projects directly related to the Health Sector, including the support to the construction of the Basrah Children’s Hospital (BCH); rehabilitation of the General Hospitals in Ramadi (RGH) and Tikrit (TGH); and the establishment in Fallujah of a Maternity and Children’s Hospital (FMCH). In addition, the unit is providing support for implementation of several other infrastructure projects implemented by other units within the organization. These 4 projects in particular have encountered a variety of delays due to a number of factors, and thus have been approved for extensions through most of 2012. Delays encountered have included discovery of additional building defects that could not have been spotted by assessments; additional requests made by the Iraq Ministry of Health (MoH); delays on works for which MoH was responsible; manpower and expertise issues with UNDP Iraq’s Consultant Engineers; unforeseen security- (e.g. curfews) and climate- (e.g. sandstorms) related delays; and others. Given the new project extensions approved by the projects’ donors and Project Boards, it is imperative that the Multi-Sectoral Implementation Unit has the appropriate expertise and manpower for these ongoing projects, in order to see them through to Final Completion and to effectively close them out. Therefore, the Multi-Sectoral Implementation unit seeks a consultant to carry out a variety of tasks related to project and asset management on the ongoing four hospital projects mentioned above. These tasks will include developing Asset Registers for all projects, Technical Specifications and Bills of Quantities (BoQs) for remaining aspects of all projects, and use inventory/asset logs to provide inputs for project Final Close-Out Reports. Due to the fact that these projects are scheduled to all end and be closed-out by the end of 2012, it is most cost-effective to hire an IC for these tasks rather than full time staff; it is not advisable to allocate permanent staff to the needs of limited-time projects.

Duties and Responsibilities

1. Objectives The Consultant’s key objectives will be to contribute inputs – related to inventory, technical specifications, and BoQs – critical to the closing out of all works for the BCH, RGH, TGH, and FMCH projects, as well as contributing inputs to the Final Close-Out Reports for these projects. 2. Scope and expected outputs The scope of this assignment is related to inventory, technical specifications, and BoQs for various aspects of the BCH, RGH, TGH, and FMCH projects. These will be provided based on needs and timelines furnished by UNDP’s Consultant Engineers and Contractors responsible for each project, and approved by the Project Boards. The expected overall outputs (in conjunction with other colleagues on the Multi-Sectoral Team) are: • Final Completion of the BCH, RGH, TGH, and FMCH projects. • Final Close-Out Reports for the BCH, RGH, TGH, and FMCH projects. 3. Deliverables. While UNDP will be responsible for the logistic costs of the participants, The Multi-Sectoral team overall will be responsible for the completion of all projects; under this, the Consultant will be responsible for producing the following deliverables. 1. Asset Register: Multi-Sectoral Unit Assets reconciliation 2. Asset Register: Multi-Sectoral Unit, old asset disposal 3. BCH Auto Clave Project -Reconcile As Built Quantities, Obtain signed Certificate of Final Completion from MOH; Prepare final payment due to contractor 4. BCH Consultancy Services – Reconcile final payment due to the consultant based on final contract amounts of the 18 projects implemented 5. BCH Close-Out Report – Draft 1: Prepare technical documentation and provide inputs to others for the Final Close-Out Report 6. BCH / RGH / TGH / FMCH Provide Technical Report on Project Assets with recommendations taking into account current status and value 7. FMCH Prepare Technical Specification and BoQ for Fallujah MCH Community Awareness Campaign – Draft 8. FMCH Prepare Technical Specification and BoQ for Fallujah MCH Community Awareness Campaign - Final Documentation 9. FMCH Provide technical support during the bidding and evaluation of offers received for Fallujah MCH Community Awareness Campaign Project 10. FMCH Prepare Technical Specification and BoQ for Fallujah MCH Improvements to the HVAC System – Draft 11. FMCH Prepare Technical Specification and BoQ for Fallujah MCH Improvements to the HVAC System - Final Documentation 12. FMCH Provide technical support during the bidding and evaluation of offers received for Fallujah MCH Improvements to the HVAC System Project 13. FMCH Construction Project - Reconcile As Built Quantities, Obtain signed Certificate of Final Completion from MOH; Prepare final payment due to contractor

Competencies

1. Competencies Ability to understand complex itemized technical specifications relating to construction and infrastructure projects Ability to apply nonprofit asset management/financial tracking tools (ATLAS, using new IPSAS rules) thoroughly to existing projects to reconcile and verify assets Ability to liaise with multiple partners including UNDP Senior Management, Consultant Engineers, Contractors, and community groups Demonstrated ability and willingness to work as a member of a team, with people of different cultural, ethnic and religious backgrounds, different genders, and diverse political views. Strong communication and organizational skills as well as team work capabilities. Proficiency in English language. 2. Corporate Competencies: Demonstrates integrity by modeling the UN’s values and ethical standards. Promotes the vision, mission, and strategic goals of UNDP. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Treats all people fairly without favoritism. Management and Leadership: Focuses on impact and result for the client and responds positively to feedback Leads teams effectively and shows conflict resolution skills Consistently approaches work with energy and a positive, constructive attitude Demonstrates strong oral and written communication skills Builds strong relationships with clients and external actors Remains calm and in control under pressure Demonstrates openness to change and ability to manage complexities.

Required Skills and Experience

Qualifications And Requirements: Education: Minimum Bachelor’s degree in engineering or a technology-related field, in order to facilitate understanding of the complex software required for asset management tasks. Work Experience: Minimum 5-7 years work experience. Minimum 3 years work experience with construction/infrastructure projects, asset management, and/or UNDP projects. Skills: Fluency in English and Arabic, both written and spoken, is essential. Other: Demonstrated experience working in Iraq or similar environments; Asset Management Excellent background (minimum 3 years) in Asset Management, from a theoretical, applied, and project-based point of view. Excellent background (minimum 3 years) in standard nonprofit organization asset management/financial tracking tools (ATLAS and new IPSAS rules) Excellent background (minimum 3 years) with contract management modalities – specifically UNDP general conditions of contract. Ability to utilize all of the above thoroughly to existing projects, to reconcile, track, verify, and for disposal of project assets Project Management Excellent background (minimum 3 years) providing top-level project management services, preferably on construction/infrastructure projects. Experience in Iraq and with UNDP required – specifically with UNDP general conditions of contract for such projects. Experience in developing Community Awareness Campaigns related to construction/infrastructure works in post-conflict areas. This includes managing expectations of the community/Civil Society, as well as managing administration/logistics/supply chain of these campaigns. Construction/Infrastructure Ability to understand complex itemized technical specifications relating to construction and infrastructure projects Ability to liaise with multiple partners including organizational Senior Management, Consultant Engineers, Contractors, and community groups Knowledge of UNDP’s standard Technical Specifications and Bills of Quantities formats Good experience with construction/infrastructure projects, preferably in Iraq and/or with UNDP. Familiarity with HVAC systems required for building projects in Iraq, specifically for hospitals. Language: All work shall be conducted in English. Arabic is essential in order to facilitate liaising with multiple Iraqi or other Arabic-speaking partners. Proposals: Proposals should be submitted to the following e-mail address no later than COB 5th October 2011: ssa.undp.iraq@undp.org (It is a MUST to indicate the Procurement Notice Number in the e-mail subject box). All needed information which includes: Complete Terms of Reference, The Selection Criteria, and Required Annexes are found on the following link under Procurement Notice Number Q-IC-109/11: www.iq.undp.org/procurment.aspx Provision of CVs only will not be accepted. Documents to be included when submitting the Proposal: Technical Proposal: (which will include the following): Signed Proposal Submission Form. (Please use Annex 1). Letter explaining why he/she consider himself/herself the most suitable candidate for the work. A brief methodology on how he/she will approach and conduct the work. Personal CV including past experience in similar projects and at least 3 references. Please Use the attached CV Form – Annex 2 attached. UNDP-Iraq reserves the right to disqualify any of CVs who are not compliant with the requested form. Provide a sample report prepared by the applicant in the recent past. Sample Technical Specifications/BoQs prepared by the applicant in the recent past. Financial proposal: The financial proposal will specify a total lump sum amount and payment terms around specific and measurable (qualitative and quantitative) deliverables. Payments are based upon output, i.e. upon delivery of the services specified in the TOR. A breakdown of this lump sum amount (including travel, per diems) is to be provided by the IC candidate. Total Fees: Please use Annex 3 – Financial proposal form

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Technical Advisor: Project and Asset Management Support