BAse Manager : Kilinochchi, North Area, Sri Lanka

Department: Coordination
Position: Base Manager - North Contract duration: 6 months Location: Kilinochchi, North Area, Sri Lanka Starting Date ASAP (TBC)

I. Background on ACTED

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.

ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 100 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.

II. Country Profile

Projects : 8 (2011) National staff : 52 (2011) International Staff : 5 (2011) Capital Office : Colombo Total number of direct beneficiaries : 149,815 (2011) Budget : 6,8 M Dollars (2011)

ACTED operations in Sri Lanka began in 2005 in the aftermath of the tsunami, with an intervention focused on short term emergency disaster relief. Since then, ACTED Sri Lanka has evolved with the changing needs of the country.

Sri Lanka’s newfound stability after almost three decades of civil war has offered from 2011 on an incredible opportunity for the island nation to harness its untapped development potential and build a strong foundation for sustainable peace and prosperity. With a brighter and more stable future on the horizon, ACTED Sri Lanka looked in 2011 beyond the provision of emergency and rehabilitation response programs, towards a long-term country strategy, while still retaining the capacity to react to urgent needs as they arise. The focus was on agricultural livelihoods and economic development, local governance, environment and national resource management, cross-cutting issues such as gender, disaster risk reduction (DRR) and advocacy.

III. Position Profile

Under the supervision of the country director:

1. Ensure ACTED representation in the area of activity
   • Lead and facilitate donor visits to the field;
   • Participate in official meetings and ensure ongoing and regular coordination with state authorities to ensure maximum visibility;
   • Participate in donor meetings at state level and communicate relevant information to the Country Director;
   • Participate in IAG and inter-NGO Coordination meetings and any other relevant inter-governmental institution at state level;
   • Ensure maximum visibility of ACTED amongst the NGO community at state level.

More generally, s/he is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.

1. Ensure good quality and timely project implementation through close collaboration with IPs
   • Lead the application and adherence to donor and IP contract terms and requirements;
   • Ensure adherence to FLAT procedures by ACTED and IP, with close follow up on HR and procurement of the IP;
   • Participate in weekly project update meetings and monthly review meetings with ACTED’s partners, ensuring accurate minutes are kept and shared with the Country Director and that action points are met in a timely manner;
   • Maintain regular and ongoing coordination with IP project staff;
   • Work closely with the finance officer to ensure all necessary and correct documentation (programme and FLAT) is kept by the IPs and shared with ACTED in a timely manner.
2. Management of AMEU
   • Manage the AMEU in the development and implementation of Appraisal, Monitoring and Evaluation strategies by designing surveys and evaluations;
   • Collect quantitative and qualitative data on ACTED programs and general pre-project data;
   • Work closely with the the Programme Development Manager to design appropriate information collection tools and methodologies including the assessment ToRs, questionnaires etc;
   • Ensure transparent, accurate and timely collection of data by administering surveys, conducting focus groups of other participatory information collection tools as well as collecting secondary data;
   • Maintain a photo database;
   • Supervise data entry and cross-checking of data accuracy.
3. Ensure reporting obligations of ACTED and its donors are met
   • Ensure all ACTED internal reporting obligations are met;
   • Regular budget monitoring and the supervision of finances at the field level;
   • Assist in the completion of donor reports.
4. Develop ACTED’s emergency response capabilities in the state
   • Gather and analyse information regarding opportunities and risk;
   • Identify possible funding and partnership opportunities in West Bengal, in particular related to emergency preparedness and response;
   • Carry out emergency assessments where relevant;
   • Assistance in developing proposals for the state including budget development.
5. Oversee staff and security
   • Supervise ACTED staff;
   • Undertake regular appraisals of ACTED staff and pass appraisal forms to the Country Administrator with recommendations (new position, changes to contract or salary etc.);
   • Follow recruitment procedures: plan recruitment needs in advance; draft ToRs for open vacancies; if necessary undertake phone interviews with candidates;
   • Update the security guidelines in the area of intervention;
   • Ensure that security procedures are respected by all staff.

IV. Qualifications:

Qualified candidates must have: • From 2 to 4 years of professional experience in humanitarian and/or development organisations at a programme coordination position (including at least 1 year of notable experience in complex emergency / security context); • Relevant experience in project cycle management in development / emergency context • Aptitude to creatively mainstream the involvement of all stakeholders in a common project with a focus on strengthening institutional capacities whenever possible; • Aptitude for training, mentoring and transferring technical informations in a clear and appropriate manner; • Knowledge of donor practices and programme proposal processes; • Excellent communication and drafting skills in English required; • Commitment to gender equity, ability to work in both development and emergency contexts (including security), passion for development an absolute requirement; • Must be able to work independently as well as being a strong team player; • Dynamic nature, cross-cultural sensitivity and flexibility required; • Ability to operate Microsoft Word, Excel, Power Point required, preferably with a relevant experience in using MS Project;

V. Conditions:

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance + retirement package

How to apply: 

Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref : BM/SL/RW

For more information, visit us at http://www.acted.org