Consultancy - Web based Procurement Planning Software Tool
UNDP
operates under a decentralize business model, where procurement is
delegated to 135 Country Offices, Regional Service Centers and HQ
offices around the world. These are responsible for the management of
procurement following established UNDP procurement policies, process and
procedures.
The Procurement Support Office
(PSO), based in UNDP Headquarters, provides the overall direction and
guidance for UNDP’s procurement activities. PSO is primarily responsible
for UNDP procurement policy, processes and systems, as well as
providing support and guidance for Country offices and Business Units.
Driven by the corporate Agenda for Organizational Change (AOC), the PSO is implementing a series of initiatives under
the “Enhancing Procurement Project”, focusing on strengthening critical
areas of UNDPs procurement capacity. The expected outcome is the
development of an efficient and streamlined corporate procurement
framework with a strong field-oriented procurement community, based on
internationally recognized professional standards and integrated risk
management best practices at all levels of the procurement cycle.
One of the important projects under the “Enhancing
Procurement Project” is establishment of web-based procurement planning
tool. In 2010, PSO conducted a review of the overall procurement
planning leading to the preparation of an Approach Note for the
development of a web-based procurement planning tool. The intention is
to strengthen UNDP’s strategic procurement planning capacity and data
collection ability. The planning tool will applied as a standard
planning tool for all UNDP offices and provide a platform for informed
consolidated procurement planning and CO support, including both
standard annual procurement requirements as well as specialized
procurements such as Election support, Global Fund procurement and Civil
Works.
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Duties and Responsibilities |
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Under the supervision of PSO, the consultant will undertake the following tasks in each phase:
Phase A) Conduct an extensive review of the present procedures/practice and existing systems:
Phase B) Design of the procurement planning software tool:
Phase C) Roll out and Implementation:
Expected Outputs and Deliverables:
Phase A) Conduct
an extensive survey of the present process of procurement planning
including an inventory and assessment of existing procurement planning
tools being used in various UNDP country offices, including;
Target:Within 1 Month of contract award
Payment Schedule: 15%
Milestone 1: Conduct
an extensive survey of the present process of procurement planning
including an inventory and assessment of existing procurement planning
tools being used in various UNDP country offices, including;
Phase B) Design of the procurement planning tool:
Target: Within 2-4 Month of contract award
Payment Schedule: 65%
Milestone 2: Prepare the design specifications of the Planning tool. (25%)
Milestone 3: Coordinate with IT experts in UNDP and ensure integration with existing ERP system. (15%)
Milestone 4: Conduct pilot testing on selected offices and incorporate improvements based on lessons learned. (25%)
Phase C) Roll out and Implementation
Target: Within 4-6 Month of contract award
Payment Schedule: 20%
Milestone 5: Prepare roll-out plan
Milestone 6: Prepare training materials in Plain text form.
Note that the Intellectual Property Rights will remain with UNDP s per the General Terms & Conditions of the contract.
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Competencies |
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Required Skills and Experience |
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Education:
Experience:
Terms of payment:
The
assignment is based on a lump sum contract amount and payment is based
only upon the certification and acceptance of the deliverables received
as indicated in the TOR. In the event of non-performance and
pre-termination where payments cannot be made in full or may have to be
suspended, the final payment will be pro-rating against received and
accepted deliverables.
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