Humanitarian Department Coordinator

Working in more than 120 countries, we do whatever it takes to create breakthroughs in the way the world treats children. Our Humanitarian department integrates emergency and development work, through our country programmes. It increases our capacity to meet the assistance and protection needs of children and their families affected by crises. Together, we save children’s lives, fight for their rights and help them fulfil their potential.
Save the Children’s origins lie in emergency response and it has remained central to our work ever since. With the increasing frequency and severity of emergencies world-wide the organisation is in the process of increasing its standby capacity to support programmes.
As the Humanitarian Department coordinator you will provide administrative support and act as a focal point for the Humanitarian Department; to ensure effective systems are in place to facilitate the smooth running of the department under the supervision of the Programme Manager.
Your responsibilities will include:
  • Scheduling and taking minutes for meetings and tracking actions through to completion.
  • Organising the Humanitarian Department awaydays and the monthly induction week for all new starters.
  • Maintaining electronic filing systems; updating information on the intranet; and ensuring distribution lists are kept up-to-date.
  • Cascading information to the department as required.
  • Booking travel for members of the department as required.
  • Process internal and external invoices for the humanitarian department; keep up-to-date tracking systems of payments processed, expenses claimed, and purchases made to ensure financial accountability and transparency.
  • Chair the Humanitarian Department Coordinators Group to share information and best practice among team coordinators in the department.
To be successful you will have:
  • Strong organisational and time management skills with the ability to work under pressure and meet deadlines while maintaining attention to detail.
  • Computer literacy, including fast and accurate word processing, good presentation skills and use of e-mail and electronic diaries.
  • Demonstrative administrative and general office experience, including knowledge and experience of developing administrative systems, databases and experience of arranging overseas travel.
  • A flexible approach to work, an understanding of team working and a willingness to be an active and supportive member of a team working at times under extreme pressure during humanitarian emergencies.
At Save the Children our mission is to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. If you share our mission, are passionate about making it happen and strongly believe you can contribute then join us and we'll give you every opportunity to succeed. We look forward to hearing from you.
Closing date: 14th February 2016
Interviews will be held on 18th February 2016.