Divisional Secretary Personal Assistant and Office Manager (maternity cover)

SOCIAL SCIENCES DIVISION

Grade 5: Salary £22,971 - £27,428 p.a.

We are seeking to appoint an experienced PA/office manager for this nine month maternity cover post. We hope to secure an appointment as soon as possible. This is a crucial position that would suit someone who enjoys working as part of a team in a busy environment, engaging with a wide range of people across the University, and who can take responsibility for the day-to-day running of the office and a range of PA and administrative support functions.

You will work closely with the Divisional Secretary, providing support to the full range of office operations as well as holding specific responsibilities including PA and diary management support, support for divisional committee business, general finance matters for the office (e.g. stationery ordering, payment of invoices, expenses claims), Health and Safety and general building responsibilities. In addition you will provide support to the various teams within the office. You will be the prime contact point for all visitors and guests of the divisional office.

You must have proven professional skills consistent with the role of a PA: a proactive, adaptable, and can-do approach; be self-motivated and able to work under minimal supervision; have high levels of literacy and numeracy skills; have a clear ability to deal confidently and politely with senior members of staff and visitors; and be able to exercise good judgement sometimes in the absence of detailed knowledge. Effective communication and interpersonal skills are very important as is an eye for detail and experience of working on sensitive issues. This is an important role requiring you to be able to juggle many demands whilst inspiring the confidence of others.

To apply for this role and for further details, including a job description and selection criteria, please click on the link below:

https://www.recruit.ox.ac.uk/pls/hrisliverecruit/erq_jobspec_version_4.jobspec?p_id=100056

Only applications received before midday on 25 March 2011 can be considered. Interviews will be held on 7 April 2011. You will be required to upload a supporting statement as part of your online application.