Communications Assistant (Publishing)
Department of External Relations
Closing date: 18 Nov 2011 , 5:00 p.m. (1700 Manila Time, 0900 GMT)
Job Purpose:
Undertake layout, typesetting, and minor design services, and prepare files for various production destinations such as digital printing, offset printing, and web uploading
Expected Outcomes:
- Layout and typesetting of knowledge and awareness-raising products for DER and requesting departments.
o Coordinate and cooperate with fellow DER publishing staff in the preparation and completion of publishing projects.
o Prepare layout templates for use in appropriate documents, according to ADB Visual Identity System (VIS) guidelines.
o Perform the following functions through the application of various software to meet specified requirements:
- Lay out and typeset academic and non-academic material
- Produce cover and layout designs under the instructions of the Art Director
- Generate press-ready graphs and charts based on image reference
- Prepare final artwork material for production as required for targeted production processes
o Ensure that layout meets applicable standards by proper integration and positioning of graphics and text.
o Maintain an updated file of each major and regular publication for use in succeeding issues.
o Maintain a daily record of completed work and work in progress, and alert supervisor to disruptions in schedule or other problems.
o Perform other related duties as may be assigned by immediate supervisor, and as reflected in the incumbent's workplan.
Educational Requirements:
- Bachelor's degree in graphics art or electronic publishing, or relevant degree
Relevant Experience And Other Requirements:
- 3 to 5 years relevant work experience acquired in a large publishing or printing company
Technical knowledge
- Must have expert understanding of the principles of typesetting and page layout, able to contribute inputs on creative and design direction
- Must be highly competent in the use of the following software: (i) Adobe InDesign, (ii) Adobe Illustrator, (iii) Adobe Photoshop; and should be familiar with basic use of Microsoft Office software, such as (i) MS Word, (ii) MS Excel, and (iii) MS Powerpoint.
- Knowledge of all relevant ADB-specific guidelines, standards, and procedures.
People skills
- Able to liaise and work effectively with colleagues from diverse cultures, across many time zones.
- Able to quickly adapt to and authoritatively embrace ADB's administrative procedures.
- Able to work collaboratively with teams as a constructive team member.
- Good oral and written communication skills in English
Core Competencies:
Application of Technical Knowledge and Skills
- Deals with routine queries and correspondence in accordance with procedures
- Proactively seeks relevant development opportunities and submits for approval
- Produces summaries and frameworks by collecting and analyzing diverse information
Client Orientation
- Adjusts style and approach to respect and serve different clients
- Conveys messages by asking questions and using different approaches
- Identifies when a client issue requires escalation
- Responds to clients without prompts or reminders from senior colleagues
Achieving Results and Problem Solving
- Proposes solutions to minimize delays and setbacks in completing work
- Reviews all task objectives and achieves core deliverables
- Uses time management and organizational skills to promptly complete work to the required standard
- Delivers beyond the stated task objectives
Working Together
- Consistently works effectively with individuals of different views, culture, nationality, gender, and age
- Consistently seeks assistance when requirements are unclear
- Provides timely updates on relevant information
- Freely shares and seeks useful knowledge and to complete work
Communication and Knowledge Sharing
- Uses effective written and oral communication in preparing documents, presentations and interactions
- Asks questions to understand how to follow up on feedback
- Locates relevant information to expedite workflow
Innovation and Change
- Adopts new policies, systems and processes in a timely fashion
- Shares ideas for how work can be completed more effectively
Immediate Reporting Relationships / Other Information:
- Supervisor: Designated International Staff and senior National Staff
Communications Assistant (Publishing)
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