Communications Assistant (Publishing)

Department of External Relations

Closing date: 18 Nov 2011 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

Job Purpose:

Undertake layout, typesetting, and minor design services, and prepare files for various production destinations such as digital printing, offset printing, and web uploading

Expected Outcomes:

• Layout and typesetting of knowledge and awareness-raising products for DER and requesting departments.

o Coordinate and cooperate with fellow DER publishing staff in the preparation and completion of publishing projects.

o Prepare layout templates for use in appropriate documents, according to ADB Visual Identity System (VIS) guidelines.

o Perform the following functions through the application of various software to meet specified requirements:
- Lay out and typeset academic and non-academic material
- Produce cover and layout designs under the instructions of the Art Director
- Generate press-ready graphs and charts based on image reference

• Prepare final artwork material for production as required for targeted production processes

o Ensure that layout meets applicable standards by proper integration and positioning of graphics and text.

o Maintain an updated file of each major and regular publication for use in succeeding issues.

o Maintain a daily record of completed work and work in progress, and alert supervisor to disruptions in schedule or other problems.

o Perform other related duties as may be assigned by immediate supervisor, and as reflected in the incumbent's workplan.

Educational Requirements:

• Bachelor's degree in graphics art or electronic publishing, or relevant degree

Relevant Experience And Other Requirements:

Work experience

• 3 to 5 years relevant work experience acquired in a large publishing or printing company

Technical knowledge

• Must have expert understanding of the principles of typesetting and page layout, able to contribute inputs on creative and design direction
• Must be highly competent in the use of the following software: (i) Adobe InDesign, (ii) Adobe Illustrator, (iii) Adobe Photoshop; and should be familiar with basic use of Microsoft Office software, such as (i) MS Word, (ii) MS Excel, and (iii) MS Powerpoint.
• Knowledge of all relevant ADB-specific guidelines, standards, and procedures.

People skills

• Able to liaise and work effectively with colleagues from diverse cultures, across many time zones.
• Able to quickly adapt to and authoritatively embrace ADB's administrative procedures.
• Able to work collaboratively with teams as a constructive team member.
• Good oral and written communication skills in English

Core Competencies:

Application of Technical Knowledge and Skills

• Deals with routine queries and correspondence in accordance with procedures
• Proactively seeks relevant development opportunities and submits for approval
• Produces summaries and frameworks by collecting and analyzing diverse information

Client Orientation

• Adjusts style and approach to respect and serve different clients
• Conveys messages by asking questions and using different approaches
• Identifies when a client issue requires escalation
• Responds to clients without prompts or reminders from senior colleagues

Achieving Results and Problem Solving

• Proposes solutions to minimize delays and setbacks in completing work
• Reviews all task objectives and achieves core deliverables
• Uses time management and organizational skills to promptly complete work to the required standard
• Delivers beyond the stated task objectives

Working Together

• Consistently works effectively with individuals of different views, culture, nationality, gender, and age
• Consistently seeks assistance when requirements are unclear
• Provides timely updates on relevant information
• Freely shares and seeks useful knowledge and to complete work

Communication and Knowledge Sharing

• Uses effective written and oral communication in preparing documents, presentations and interactions
• Asks questions to understand how to follow up on feedback
• Locates relevant information to expedite workflow

Innovation and Change

• Adopts new policies, systems and processes in a timely fashion
• Shares ideas for how work can be completed more effectively

Immediate Reporting Relationships / Other Information:

• Supervisor: Designated International Staff and senior National Staff

Communications Assistant (Publishing)