Project Support Officer in D.R. Congo
Role and Responsibilities
To coordinate the day to day running of the Isiro base, providing support in the areas of security, logistical coordination, finances and HR.
Project Overview
Currently Medair operates projects in three sectors: in Health supporting IDPs in Irumu and Bas & Haut Uélé; in the WASH sector, improving water and sanitation in health centres and supporting the construction of family latrines; and in the sector of Infrastructure, which includes rehabilitation of bridges and crossings on roads to improve humanitarian access.
Medair
Medair brings life-saving relief and rehabilitation in disasters, conflict areas, and other crises by working alongside the most vulnerable. Its staff are inspired by their Christian faith to care for people in need, providing practical and compassionate support, regardless of race, religion, or politics. Medair has achieved the ISO 9001:2008 certification, worldwide. This certification signifies that Medair effectively delivers goods and services with a focus on beneficiary needs. Founded in 1989, Medair’s unwavering commitment continues to bring hope to the world’s most vulnerable.
Workplace: Isiro, D.R. Congo
Starting Date: As soon as possible
Initial Contract Details: Minimum 1 year, 100%
Key Activity Areas
Security
• Responsibility for management of each incident relating to security.
Logistics
• Oversee, in collaboration with the Logistics Manager, the planning of procurement and distribution plan to meet project objectives in a timely manner with accuracy and completeness of documentation.
• Ensure that assets are managed according to Medair policy and procedures and asset inventory is maintained and up to date.
• Conduct regular monitoring and evaluation assessments against project objectives from a logistical standpoint.
• Oversee the functionality of the operational base to ensure that security and utilities are in place and functioning correctly.
Finances and Accounting
• Monitor the purchasing procedures, ensuring the correct paper trail is in place when purchases are made.
• Manage the Isiro Base Budget in consultation with the Finance Manager.
• Approve and support finances of the monthly payroll, ensuring Medair complies with the employee tax deductions and paid out to the appropriate authorities in a timely fashion.
Human Resources
• In collaboration with the Finance Manager (FM) / Human Resources Manager (HRM) Provide training to all relevant staff on budgets and budget management, internal controls in place and on the financial and logistical process requirements of the donors.
• Oversee in collaboration with FM/HRM and approve personnel files to ensure Nationally Recruited Staff (NRS) insurances, taxes etc. are paid in a timely fashion and that contracts are issued on time, ID cards are made, holidays tracked etc.
Qualifications
• Relevant degree or combination of experience and qualifications
Experience / Competencies
• Experience in a financial/administration position
• Experience in a logistics capacity
• Strong working knowledge of French (oral & written)
• Proven leadership skills
• Strong organisational skills and the capacity to analyse and prioritise needs
• Pro-active and committed
• Attention to detail and accurate
• Desire to improve processes
• Positive ‘can do’ attitude
• Creativity, open minded, adaptability to changes, flexible, honest
• Capacity to work under pressure and to tight deadlines
Medair standard working requirements for the field
• Experienced professionals in a relevant field
• Committed Christians
• Commitment to Medair values (faith, hope, accountability, integrity, dignity, compassion)
• Overseas intercultural experience
• Strong working knowledge of English (spoken and written)
• Single or married (with no children under 18). If married, your spouse must also apply.
• Competent with Office Word, Excel, PowerPoint, and Outlook
• Successful completion of Medair Relief & Rehabilitation Orientation Course (ROC)
• Reflect the vision and values of Medair when interacting with team members, local staff, beneficiaries and external contacts
• Able to live and work with a multicultural team under difficult conditions
• Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit
Benefits
• A salary based upon the grade of the position and the experience of the position-holder
• Full briefing at our Swiss headquarters, as well as an in-country briefing
• Security training for those going to particularly insecure environments
• Accommodation, food, and transportation in-country
• Return flights to and from the country programme (one return flight for every year of service)
• Annual leave, plus rest and recuperation (R&R) leave (including travel, accommodation, and food)
• Additional benefits for those who commit to longer contracts: up to four weeks additional paid leave every 12 months, and re-entry allowance
• Comprehensive medical and emergency rescue insurance, with up to 60 days post- assignment coverage, including debriefing
Working Conditions
• The security situation in Isiro is good which means you are able to move quite freely within the town.
• We have good living conditions with the team living in a fairly large house with electricity provided by a battery backed up solar system or generator.
• Some of the projects may be implemented in more remote and potentially insecure locations.
For more information on this and other positions, please follow this web link: www.medair.org/work-with-us and check the Field Vacancies.
We request that you complete all applications on-line at www.medair.org. Only English-language applications and CV’s will be reviewed. We will not review email applications. Medair does not set closing / deadline dates for applications; recruitment is ongoing until the position is filled. We review every online application. Applicants will be contacted only if they are selected as a potential candidate.
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