Information and Records Management Assistant

AMREF Kenya is looking for a qualified and highly motivated individual to join the Information and Records Management team. The position is based in Nairobi and reports to the Personal Assistant to Country Director.

Purpose of the Job

To identify and catalogue AMREF’s archival information, both in hard and soft copy; and to ensure their maintenance, control, use, security, storage, access and timely availability.

Key Responsibilities

• Collecting, scanning, organisng and storing AMREF vital records in a systematic manner.
• Storing in a retrievable manner the historical AMREF records and other archival materials.
• Assist developing a tracking system that ensures all records kept in safely and are easily retrieved when required and ensuring confidentiality as necessary
• Assist develop finders guides and registers in both soft & hard copy to provide easy access and retrieval of information as well as information requested
• Provide consultancy on demand to Programmes and Support Departments
• Assist in in-house training on Records Management to staff and share skills & ideas that relate to managing records in all their phases & aspects as a way of demonstrating good records management,
• Share the experience AMREF has had on management of their records with participants of Information and Records Management (IARM) as part of the course curriculum.
• Preparing monthly, quarterly and annual reports as required.

Qualifications and Competencies

The ideal candidate should have a Higher National Diploma in Records Management or its equivalent. A first degree is desirable. At least three (3) years relevant work experience in a busy organization. Excellent ICT skills. Good experience and knowledge of Records Management and Archiving. In addition the ideal candidate must have strong written and oral communication skills, be a team player and ability to work with minimal supervision.

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team and help bring better health for Africa, please quote the position and reference number (KCO/HR/064/2011) in the subject matter and send your CV and application letter which should include remuneration requirements and contact details of three work-related referees, to the Human Resources Manager, AMREF Kenya by e-mail to recruitment@amref.org. Deadline is Monday, November 30, 2011. We regret that only short-listed candidates will be contacted.

AMREF is an equal opportunity employer and has a non-smoking environment policy.