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Budget Officer - Programming & Budget Department

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  • Grade: PL6
  • Position N°: SAP 50070695
  • Reference: ADB/12/100
  • Publication date: 20/04/2012
  • Closing date: 17/05/2012

Objectives

The primary role of the Programming and Budget Department (COBS) is to coordinate the planning, implementation and monitoring of Bank-wide programming and budgeting processes.

Duties and responsibilities

Under the general supervision of the Lead Programming and Budgeting Officer, the Budget Officer is responsible for the following areas: Budget data analysis for Cost Accounting and efficiency gain, Budget Analysis and estimation, Budget Management and Planning Tools, Staffing Budget Resources Management, Management of Budget Control, Budget Data management and Budget Transfers. His/her duties includes:

Budget data analysis for Cost Accounting and efficiency gain

  • Participate in the implementation of Cost accounting system.
  • Produce analytical report for internal and external benchmarking for decision making on efficiency gains and cost savings/reduction.
  • Analyse budget execution data and produce analytical reports to allow decision making on managing increasing budget/resources requirement pressure during the budget planning process.
  • Update parameter on cost accounting system (salary bands, distribution key, etc.).

Budget Analysis and estimation

  • Generate baseline budgets taking into account inflation and initiatives.
  • Analyze the submissions analysis and produce synthetic and analytical report for the Program and Budget Document (PBD), highlighting cost drivers.
  • Provide analytical report/data & input to Budget and Resource Management Coordinators for arbitrations; Ensure that the arbitration results is factored in the final budget approved by the Board of Directors.
  • Analyze and simulate the budgetary impact of new initiatives and policies approved by Senior Management and the Board of Directors.

Budget Management and Planning Tools

  • Conceptualize, design, develop, update/maintain and administer the Bank’s Planning and Budget Management tools - SAP & SRAS (Strategic Resources Assessment Software).
  • Prepare and update system parameters for the three-years rolling Budget Submissions.
  • Coordinate the implementation of tools to produce analytical reports, and data consolidation.
  • Propose system (SAP & SRAS) improvements in the light of changes in system and budget process.
  • • Coordinate the technical implementation, in SAP and other budgetary tools (CAS, ATRS, CO-HR, ZBUMACO, etc.), of new processes resulting from the Budget Reforms.
  • • Represents the "SAP-CO Super User" of the Programming and Budget Department, participate in functional configuration of SAP-CO Module, and assist as a Focal Point within the framework of the implementation of SAP Functional Upgrade.; Support and train End-Users on Budget Tools.

Staffing Budget Resources Management

  • Develop and monitor the implementation of process improvements for Human Resources Budgeting.
  • Maintaining data consistency between staff positions and budget, and release Salary Savings.
  • Manage Bank-wide fixed cost ratio (FCR).
  • Load and monitor staff budget and update associated commitments.

Budget Data and Budget Transfers management

  • Maintain data integrity and budget control systems for SAP-CO; Update budget Master Data in SAP CO; Coordinate budget loading in SAP; Analyze and Manage budget transfers.
  • Coordinate period-end closing exercise (carry forward), including periodic reconciliation to ensure system data integrity.

Selection Criteria

Including desirable skills, knowledge and experience

  • Minimum of a Master’s degree or its equivalent in finance, accounting, IT or related fields;
  • Preferably a minimum of four (4) years professional experience in planning and budgeting, in which 3 years should have been gained within international institutions or well-known corporate entities;
  • Very good knowledge and experience in budgeting, in cost accounting, in operational programming, Information technology, performance measurement and budget process implementation;
  • Capacity to initiate and manage innovations and changes;
  • Competence in the use of ERP Systems, SAP-CO in particular, and MS Office applications (VB, Access, Excel and PowerPoint); with good knowledge of BW reporting; and
  • Excellent written and verbal communications skills in English and/or French with a working knowledge of the other.

Document download

Budget Officer - Programming & Budget Department (103 KB)

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Apply for this position

To apply for this position, you need to be national of one of AfDB member countries.

  • Submitted by: Harold AKINGBADE-TAYLOR, OIC, CHRM1
  • Approved by: Gemina ARCHER-DAVIES, Director, CHRM

Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs

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