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Finances and Administration Manager ACF Canada

Action Against Hunger – Canada is a member of the international network Action Contre La Faim which provides humanitarian aid in over 45 countries in the fields of nutrition, water supply, sustainable food supply and emergency aid. ACF - Canada is responsible for building, maintaining and enhancing visibility and financial support among Canadians with the aim of increasing Canada’s contribution to the global fight against hunger.

Responsibilities:
Reporting to the Executive Director, the Finance and Administration Manager will be responsible for the finances, the cash flow and the accounting of the organization. The employee will be in charge of all the finances and cash flow; he/she will inform the Executive Director of any financial matter and will suggest appropriate actions if needed. The employee will also be in charge of managing the payroll for HQ employees and expatriates. The Finance and Administration Manager will also be an administrative support for the HQ in general and particularly for the Communication and Fundraising Department, by helping them with their campaigns and various activities.

Tasks:
Finances:
• Enhance ACF-Canada’s financial strategy;
• Participate in the budget delineation;
• Analyze and foresee the costs of ACF-Canada’s operations;
• Represent ACF-Canada during meetings and discussions about administrative and financial matters in the ACF network;
• Ensure daily bookkeeping;
• Carry out payments;
• Carry out international invoicing and reconciliation between the different HQs of ACF;
• Participate in the annual closure, prepare the financial audit;
• Produce monthly financial reports;
• Produce any other reports if needed.
Administration:
• Be a support to the Communication and Fundraising Manager in campaigns and other activities;
• Manage the donors’ database;
• Manage the relations with the donors (answering emails, returning calls…);
• Carry out the web marketing (website, Google Adwords, Social Network…);
• Manage the organisation’s equipment, supplies and office;
• Be the intermediate between the different suppliers;
• Keep financial and administrative archives in order;
• Be an administrative support for the other departments of the

organization.
Tasks may change according to the strategy objectives validated in 2012 and according to the organization’s needs.

Specific conditions:
Even if the week of five days and the presence at the office is a global rule, tasks may impose sometimes an irregular schedule and some absence of the office. A minimum of flexibility from the employee is required.
According to the professional experience, the position could be considered as a 3-4 days per week.

Requirements:
• University diploma or technical degree in the related field or the equivalent by the accumulation of experience work/studies;
• Two years of experience in project management, administration and/or finances;
• Skills in Simple Comptable, Excel and MS Office;
• Oral and reading fluency in English and French; Written fluency in at least one of the languages;
• Solid organisational skills and attention to details;
• Capable of taking initiatives and establishing priorities among multiple tasks;
• Capable of working in a demanding environment and managing a timeline;
• Facilities to learn software and applications like Joomla and Mailchimp;
• Ability to manage volunteers team;
• Experience with an international NGO is an asset;
• Interest and commitment for the humanitarian principles of Action Against Hunger;
• Able to work legally in Canada.
We are looking for an autonomous and dynamic professional to join the ACF team. If you think this could be you, please send your CV to the attention of the Head of HR at rec@actioncontrelafaim.ca, before April 24th.

In the subject line, write: ACF-Ca / Finances and Administration Manager.

No telephone calls please.

To learn more about our work, visit us at: www.actioncontrelafaim.ca