Humanitarian and Emergency Affairs (HEA) Manager

To provide strategic support and guidance to WV Mauritania HEA programs in Disaster Risk Management and Emergency Response through seeking funding opportunities with major donors, leading strategic initiatives related to HEA, networking with stakeholders, leading capacity building initiatives for WVM staff and partners, and overseeing the implementation of ongoing Emergency Relief and Disaster Risk Reduction preparedness projects. Lead the HEA team in the development, implementation, oversight and evaluation of all HEA programming and projects with strong emphasis on strategic development, resources acquisition and quality control, as well as staff development.


KEY RESPONSIBILITIES:

Response Management:
• Develop WVM HEA strategy and ensure proper alignment with the National Office strategy.
• Develop and implement WVM HEA capacity building plan and ensure ERDM committee members have proper and updated TORs.
• Lead the Disaster Preparedness Planning initiatives at the National Office and field Level.
• Ensure that the WV Mauritania is able to fully manage a National Office response and communities are able to be first responders with the support of WVM.
• Initiate creative and sustainable fundraising strategies to support the Disaster Risk Management and Emergency Response Programs at WVM, through building good networks with donors who might fund disaster risk management/ emergency response programs.
• Ensure proper concept papers and proposals are submitted to different donors to increase the percentage of funds raised under the HEA portfolio.
• With the support of the Ministry Quality team, submit concept notes and proposals to different donors.
• Oversee the implementation of disaster risk management activities in WVM ADPs/Projects.
• Ensure all HEA / Disaster Risk Reduction plans are properly integrated within the ADP design.
• Supervise and monitor the approved projects and ensure proper implementation within the set time frame and in accordance to WV DME requirements and HEA standards.
• Oversee the implementation of HEA integrated activities in the different ADPs/areas and HEA projects, ensuring HEA standards are integrated in WVM on-going projects.
• Ensure projects reporting and evaluations are completed as scheduled and agreed.
• Manage all HEA activities and ensure they are implemented as scheduled in the Annual Operating Plans and HEA projects time tables.
• Ensure HEA standards are integrated in all on-going HEA projects/programs (Humanitarian Accountability, SPHERE, RCCC, etc…)
• Support the management of National Office Response emergencies with the support of the local ERDM committee members at the national office and leadership team.
• Oversee the planning/mobilisation of resources of a National Officer emergency response.
• In coordination with Senior Leadership team, manage and ensure the proper resource mobilisation (Human / financial / material) for the emergency as needed.
• Manage emergency programs and budget planning processes.
• Advise regularly and update the SLT on strategic directions of the emergency response.
• Develop Post Emergency Response Plan.
• Ensure that all emergency relief responses have clear exit and transition strategies established well in advance of the completion of those responses and oversee the implementation of those exists or transitions to long-term development programs.
Liaison:
• Act as WVM response management representative in the affected regions / communities.
• Engage in networking with local authorities, NGOs, UN agencies, donors and other key-player stakeholders.
• Maintain regular contact with other international and local NGOs and government officials to serve as a network for obtaining and coordinating information regarding the current and future work in the affected regions.
Communications:
• Manage public relations including schedules for visitors and media groups, transport, lodging, arranging of appointments and orientation to relief projects.
• Regularly coordinate with the Communications team on media opportunities both internally and externally.
• Work closely with the Communications team to deliver appropriate communication services and materials to the relief programme and ensure adherence to WV Communications standards.
• Act as a spokesperson for the Partnership and external stakeholders in collaboration with the National Director and Senior Leadership team.
Human Resources:
• Coordinate with P&C Director to set the staff planning and ensure qualified members are hired and properly coached.
• Maintain team spirit and ensure staff well-being and work-life balance in the affected regions by the emergencies.
• Consult, listen and use suggestions from team members in decision making.
• Set performance goals for relief project managers and staff and show them confidence that they can achieve these goals. Implement and follow up regularly on the performance management system in place.
• Create a supportive working environment and be example of self-managing stress.
Supply Chain and Logistics:
• Regularly coordinate and liaise with the supply chain coordinator on the purchasing and deliveries of the emergency food and supplies.
• Ensure supply chain team and delivering the appropriate services to the field team and in alignment to the WV procurement and financial control standards.
• Ensure all logistics requirement in any emergency response are in place.
Information Technology:
• Work with the IT manager to facilitate appropriate IT services to the emergency programs/ projects and ensure the application of policies and procedures that follow WV standards.
Security:
• Ensure all security and safety procedures / measures are integrated and undertaken in any emergency response and report on any breaches.
• Ensure emergency staff comply with security protocols and operate in a safe and secure environment.

KNOWLEDGE, SKILLS & ABILITIES:

Required:
• University degree in a social science field or another field related to the job.
• Minimum of 5 years of experience in relief and development work.
• Strong experience in project design and proposal writing and in assessment and data collection methodologies.
• Strong communication skills both oral and written and excellent knowledge of French and English.
• Familiarity with humanitarian quality assurance mechanisms including Sphere, Red Cross Code of Conduct, Humanitarian Accountability Partnership, Do No Harm, People in Aid Code of Good Practice.
• Experience in the development and implementation of training programs and capacity building initiatives.
• Excellent analytical/ problem solving skill and detail orientation.
• Experience in working with National Government bodies and liaison with various other stakeholders including other INGOs and UN-agencies.
Preferred:
• Spoken Arabic would be an added value.

Humanitarian and Emergency Affairs (HEA) Manager