Section Head, Facilities Management Section (P-4)

Organizational Unit:	Facilities Management Section Division of General Services Department of Management
Duty Station:	Vienna, Austria
Issue Date:	13 March 2012
Application Deadline:	24 April 2012
Type/Duration of Appointment:	Fixed term, 3 years (subject to a probationary period of 1 year)

Organizational Setting

The Division of General Services is one of the six Divisions in the Department of Management. The Division of General Services (MTGS) provides service functions through the Director's Office and five Sections: Facilities Management, Seibersdorf Facilities Management, Archives and Records Management, Transport and General Support, and Commissary Management. The Facilities Management Section provides technical advice and has overall responsibilities for implementation of major facilities management specific projects and administrative services for all IAEA premises in support of programme implementation.

Main purpose

Reporting to the Director of General Services, the Section Head plans, coordinates and supervises all matters related to shaping and implementing the programmatic objectives for effective response to a wide range of projects, building and engineering services requests, property control and inventory services and technical support for the IAEA's conferences and meetings. The Section Head plans, coordinates and manages the activities of the Facilities Management Section consisting of the (i) Facilities and Property Management Unit and the (ii) Project and Technical Support Services.

Role

The Section Head is: (1) an adviser to the Division Director on matters of policy, strategy, and complex facilities management issues and operational services; (2) a team leader, ensuring prompt and efficient service delivery, and effective results; (3) a manager, responsible for effective human and financial resources management, and supporting staff development; and (4) an engineer and substantive expert, professionally overseeing and coordinating engineering and facilities management services.

Partnerships

The Section Head establishes and manages relationships with staff in the Division, and staff at all levels throughout the IAEA by providing dependable advice, assistance and guidance on issues within the responsibility of the Section. Additionally, she/he ensures consistency in implementation of office space and other technical policies, and collaboration and coordination of efforts for provision of technical support services for conferences and other facilities management activities within the IAEA. She/he liaises with technical services of other international organizations, particularly with counterparts in Buildings Management Services (BMS)/UNIDO in regard to the day to day operation of the Vienna International Centre (VIC), projects implementation, facilities related services and office space use.

Functions / Key Results Expected

Ensure strategic integration of the outputs: lead the collaborative planning of the programme of the Section, identify and encourage linkages with related work units, internal and external stakeholders, and integrate the medium-term strategy to business requirements. Establish concrete objectives, milestones and performance indicators, and review effectiveness and the focus on priorities in line with the results based framework. Provide leadership and structure: develop the annual work and budgetary plans in line with the Programme and Budget. Lead and manage an innovative and effective team of professional and support staff, promote internal and external collaboration, and ensure, through learning opportunities, work assignments and recruitment, an effective balance of skills, competence and resources. Guide the development of best-practices, policies and standard operating procedures framework in the area of the facilities management and administrative support services, and ensure their effectiveness and consistent application throughout the organization. Promote, and actively pursue cross-cutting collaboration to enable integration with related plans and policies, as well as the broader goals and strategies of the IAEA. Manage IAEA facilities and related activities, including supervision of general architectural and engineering design and detailed planning of work, the preparation of specifications, cost estimates and time schedules for all new construction, additions and alterations for IAEA Headquarters in the VIC, the laboratories Seibersdorf and Monaco, the premises in Toronto and Tokyo, and the offices in New York and Geneva. Review proposals, work and activities for technical soundness, compliance with applicable industry standards and norms, and safety requirements. Plan logistics, supervise and review the work of vendors, consultants, contractors and BMS/UNIDO prior to confirming payment for provided goods and services. Assist the Director in formulating the requirements and position of the IAEA in interactions with the counterparts in other Vienna Based Organizations (VBOs) and the Host Country Authorities (IAKW) on various issues, such as common services, joint activities, major structural changes to premises, and other infrastructure matters. Develop and implement policies related to office space allocation, and expendable and non-expendable property. Act as Secretary to the Property Survey Board. Manage the Headquarters administrative support services for a wide range of various departmental requirements, including specialised service contracts and space for the pharmacy, office cleaning services and dry cleaning services.

Knowledge, Skills and Abilities

Comprehensive knowledge of management principles and the ability to manage a multicultural staff and foster an environment that promotes good performance, integrity, self-development and innovation. Ability to lead projects, to analyse and re-engineer business processes. Ability to evaluate business solutions and to develop long term strategic plans. Ability to establish and manage commercial contracts. Ability to communicate both orally and in writing in a clear manner. Ability to create and promote a culture focused on achievement of programme outcomes. Ability to deal with sensitive issues with tact and diplomacy. Proficiency in Windows/Office applications is indispensable, and in overall information and communication technologies desirable.

Education, Experience and Language Skills

Advanced university degree in Architecture, Engineering, Facilities Management or related area. Minimum of seven years of relevant professional experience in facilities management, general services and engineering project management or other relevant area, including at least 5 years of experience in an international organization. Excellent command of English. Good knowledge of any other UN official language (Arabic, Chinese, French, Russian or Spanish) is desirable. Knowledge of German is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $67 483 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $38 938*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance. How to apply to the IAEA Complete an Online Application * Subject to change without notice

Applications from qualified women and candidates from developing countries are encouraged Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process.