Office Manager - PNDS, Asia, Timor Leste, Dili
Job Reference Number
EMRAPD-PNDS-OMJob Type
International Development Assistance/Emerging MarketsSchedule
Full TimeJob Location
Asia; Timor Leste; DiliJob Summary
The
National Program for Village Development (or Programa Nasional
Dezenvolvimentu ba Sucos – PNDS) is an initiative of the Government of
Timor-Leste (GoTL). It is jointly sponsored by the Ministry of State
Administration and Ministry of Finance. PNDS aims to work with
communities at the village (suco) level to help eliminate poverty by
investing in community driven infrastructure projects.
AusAID is providing support to the PNDS. The Office Manager will play a lead role in a range of support services including personnel, finances, asset, procurement, ITC and administration.
AusAID is providing support to the PNDS. The Office Manager will play a lead role in a range of support services including personnel, finances, asset, procurement, ITC and administration.
The objectives of this role are to assist the PNDS Operations Manager in the day-to-day operations of PNDS.
Key Responsibilities
The specific duties include:
- Manage the PNDS office and associated support services, ensuring quality services are delivered in a timely and cost effective way.
- Manage a diverse range of office management and support services including administration, purchasing, procurement and assets, records management, security and logistics.
- Develop and implement office and business support policies and procedures.
- As part of a management team, support the recruitment, contracting and longer term management of a large and diverse team of project staff, technical advisers, and field staff, ensuring they receive high quality and timely personnel services.
- Manage a team of locally-engaged staff, including work planning, reporting and performance management.
Other Requirements
Selection criteria
Essential:
1. Tertiary qualifications in management, HRM, international development or equivalent discipline.
2. Proven skills and experience in senior management and administration, including staff and financial management and reporting, and a proven ability to deliver results in an operational environment similar to East Timor.
3. Five or more years experience in corporate services, business support, management, development or other relevant sector.
4. High-level teamwork abilities and an aptitude for working effectively in a cross-cultural environment.
5. A sound understanding (or the capacity to acquire an understanding) of the East Timor development context.
6. High-level interpersonal skills and excellent verbal and written communication skills in English.
7. Ability to plan, strategise and comprehend complex situations, and solve problems with simple solutions.
8. Ability to work with minimal supervision.
1. Tertiary qualifications in management, HRM, international development or equivalent discipline.
2. Proven skills and experience in senior management and administration, including staff and financial management and reporting, and a proven ability to deliver results in an operational environment similar to East Timor.
3. Five or more years experience in corporate services, business support, management, development or other relevant sector.
4. High-level teamwork abilities and an aptitude for working effectively in a cross-cultural environment.
5. A sound understanding (or the capacity to acquire an understanding) of the East Timor development context.
6. High-level interpersonal skills and excellent verbal and written communication skills in English.
7. Ability to plan, strategise and comprehend complex situations, and solve problems with simple solutions.
8. Ability to work with minimal supervision.
Desirable:
1. Post graduate qualifications relevant to role.
2. Verbal and written communication skills in Tetum and/or Indonesian.
3. Prior experience with AusAID projects.
4. Experience organising and procuring conferences, workshops, training, or study tours.
5. Deployment of advisers including contract management and adviser support.
6. Previous experience working in South-East Asia.
1. Post graduate qualifications relevant to role.
2. Verbal and written communication skills in Tetum and/or Indonesian.
3. Prior experience with AusAID projects.
4. Experience organising and procuring conferences, workshops, training, or study tours.
5. Deployment of advisers including contract management and adviser support.
6. Previous experience working in South-East Asia.
Deliverables
As defined in program annual plan and adviser’s work plan.
As defined in program annual plan and adviser’s work plan.
Adviser Remuneration Framework
Discipline Group C Job Level 2
Discipline Group C Job Level 2
Position Status
Approved for three months; possibility of extension up to December 2013 subject to approval by AusAID.
Approved for three months; possibility of extension up to December 2013 subject to approval by AusAID.
Funding
AusAID Governance for Development Program
AusAID Governance for Development Program
How to apply for this position
ESSENTIAL: Applications must include:
1. Response against each of the essential and desirable selection criteria.
2. Curriculum vitae/resume.
3. Name and contact details (phone and email) of three referees.
ESSENTIAL: Applications must include:
1. Response against each of the essential and desirable selection criteria.
2. Curriculum vitae/resume.
3. Name and contact details (phone and email) of three referees.
Applications that do not address all the requirements stated above will not be considered.
Submitting applications
a) By email: email your application with the reference “EMRAPD-PNDS” in the subject line to recruitment.emergingmarkets@cardno.com (most preferred option).
a) By email: email your application with the reference “EMRAPD-PNDS” in the subject line to recruitment.emergingmarkets@cardno.com (most preferred option).
b) Hand delivery to:
Cardno Emerging Markets
Rua Estrada Balide, Dili
(old Peace Dividend Trust building)
Cardno Emerging Markets
Rua Estrada Balide, Dili
(old Peace Dividend Trust building)
c) By post. Application to be sent to:
Cardno Emerging Markets
Attention: Operations Manager, PNDS
PO Box 13
Dili
Cardno Emerging Markets
Attention: Operations Manager, PNDS
PO Box 13
Dili
For further information about this position:
Email recruitment.emergingmarkets@cardno.com with the reference “EMRAPD-PNDS” in the subject line.
Email recruitment.emergingmarkets@cardno.com with the reference “EMRAPD-PNDS” in the subject line.
Closing date: 5.00pm Saturday 20 October 2012.
Late applications will not be considered.
Late applications will not be considered.
Employee Benefits
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