SECURITIES - US SHARES SALES - GROUP ADMIN ASSISTANT BOSTON
This position works as part of a team of 3 Assistants in an exceptionally busy US Share Sales group based in Boston. As part of the Securities / Equities division, the group is involved in numerous high touch marketing, client relationship management and sales activities.
The Assistant will provide 1:1 support to the Senior MD based in Boston who co-heads the Group with a NYC based Senior MD. It is anticipated that the Assistant will spend 80% of their role providing 1:1 support, and the other 20% offering wider group support.
The successful Assistant to the Co-Head MUST be able to demonstrate:
* an understanding of fast-paced sales and marketing environments, and an appreciation for the 'BIG picture'
* an ability to MULTI-TASK and manage often conflicting and changing schedules
* an ability to manage an extremely busy Senior exec and provide proactive support
* outstanding communication skills
* experience in calendar scheduling, travel arrangements (domestic & international), and expenses
* excellent interpersonal skills; able to deal with Senior executives, international visitors and work as part of a fast paced and vibrant team.
Further responsibilities:
• Expense Policy Management, negotiate contracts for events.
• Managing the Charitable Budget for the group.
• Coordinate complex, senior-level internal/ external meetings and conference calls.
• Handle a high volume of phones calls, supporting internal and external managers or clients.
• Respond and follows up on client requests.
• Prepare and distribute divisional correspondence, memos, letters, reports or other documents as requested.
• Manages monthly invoice and arrange for payment.
This is a vital position within a strong team of Assistants. It is foreseen that each Assistant will be cross-trained across the entire Group and should be able to cover all aspects of the Administration.
Skills:
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Demonstrates high degree of integrity and confidentiality.
• Comfortable working with people at all organizational levels.
• Comfortable working in a sometimes hectic, high pressure environment.
• Ability to display a consistent, professional degree of communication (in person, phones, e-mails).
• Ability to perform a wide variety of tasks and flexibility to change focus quickly as demands change (multi-task).
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
• Team player with a positive attitude.
• Prefer 4+ years of experience.
The Assistant will provide 1:1 support to the Senior MD based in Boston who co-heads the Group with a NYC based Senior MD. It is anticipated that the Assistant will spend 80% of their role providing 1:1 support, and the other 20% offering wider group support.
The successful Assistant to the Co-Head MUST be able to demonstrate:
* an understanding of fast-paced sales and marketing environments, and an appreciation for the 'BIG picture'
* an ability to MULTI-TASK and manage often conflicting and changing schedules
* an ability to manage an extremely busy Senior exec and provide proactive support
* outstanding communication skills
* experience in calendar scheduling, travel arrangements (domestic & international), and expenses
* excellent interpersonal skills; able to deal with Senior executives, international visitors and work as part of a fast paced and vibrant team.
Further responsibilities:
• Expense Policy Management, negotiate contracts for events.
• Managing the Charitable Budget for the group.
• Coordinate complex, senior-level internal/ external meetings and conference calls.
• Handle a high volume of phones calls, supporting internal and external managers or clients.
• Respond and follows up on client requests.
• Prepare and distribute divisional correspondence, memos, letters, reports or other documents as requested.
• Manages monthly invoice and arrange for payment.
This is a vital position within a strong team of Assistants. It is foreseen that each Assistant will be cross-trained across the entire Group and should be able to cover all aspects of the Administration.
Skills:
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Demonstrates high degree of integrity and confidentiality.
• Comfortable working with people at all organizational levels.
• Comfortable working in a sometimes hectic, high pressure environment.
• Ability to display a consistent, professional degree of communication (in person, phones, e-mails).
• Ability to perform a wide variety of tasks and flexibility to change focus quickly as demands change (multi-task).
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
• Team player with a positive attitude.
• Prefer 4+ years of experience.
Post a Comment