IMS Procurement Associate, Information Management Services
| Project Summary: | The Information Management Services (IMS) department within FHI Development 360 LLC (FHI360) strives to create a working environment that employs cost effective, innovative and appropriate technology solutions in order to increase the quality of work and the productivity of staff, ultimately providing FHI360 a competitive advantage both domestically and internationally in meeting its mission. The IMS Procurement & Budget division is committed to supporting FHI360's staff and project needs in the selection, evaluation and procurement of cost-effective and innovative computer solutions. |
| Position Summary: | The IMS Procurement Associate will work closely with the IMS Procurement & Budget Director and the IMS Inventory Associate to support FHI360's domestic and international staff in the areas of computer-related procurement and inventory control. This position requires an individual that will pay attention to detail; has strong communication and administrative skills and enjoys supporting others. |
| Essential Job Functions: | The IMS Procurement Associate’s responsibilities include but are not limited to the following: • Assess and provide recommendations to FHI360 staff regarding their computer equipment hardware and software needs. • Evaluate and respond to helpdesk requests: provide information; quotations; computer procurement instructions and prepare tickets for helpdesk technicians regarding equipment replacement, deployment, retrieval and installation. • Verify project signature authority and accuracy of paperwork submission; prepare and process vendor purchase orders; receive and verify delivery and invoice accuracy; prepare invoice packets for approval/payment and balance outstanding vendor statements. • Retrieve and maintain computer software product license keys and agreements. • Scans serial numbers and inventory labels; assign computer assets and process equipment location and ownership transfers. • Consult with field staff /vendors to identify possible overseas service centers and alternative shipping for equipment repairs, when service centers are not available. • Secure staff police reports for lost/stolen equipment. • Collaborate with project/IMS staff to isolate overseas procurement providers and maintain collected information in a centralized location for future use by IMS and project staff. • Perform currency conversions and wire transfers for overseas procurements, when necessary. • Provide support to IMS team as needed. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job. |
| Education: | Bachelors in one of the following or related fields: Accounting or Business or Business Administration or Computer Information Systems or Computer Science or Computing & Management or Data Processing or Information Services or Information Systems or Technical or Other Job-related Field required or equivalent combination of education and work experience. |
| Experience: | 4 year(s) of relevant experience required Specific Knowledge Requirements: Working knowledge of MS Office (particularly Access, Excel and Word). Understanding of data base concepts and some experience with a report writer. |
| Special Requirements: | This job will require a criminal background check. |
| Skills: | Must be able to use/perform the following: WordPerfect / MS Word, Lotus / Excel, Database, Typing, Data Entry, Filing Good research, communication and administrative skills. Willingness to learn, explore and develop new ideas. Ability to complete assignments on time. Ability to work as part of a team or independently with minimal supervision. Strong attention to detail. |
| Additional Information: | Supervisory Responsibilities: Equipment To Be Used: Typical Physical Demands: Working Conditions including Travel and Overtime: |
FHI Development 360 has a competitive compensation package. Interested applicants should apply online at http://www.fhi360.org/en/workingwithus/index.htm or 1825 Connecticut Avenue, NW Washington, DC 20009 by submitting CV/resume and cover letter including salary requirements, specify source referencing position #KV11203 in your application. We thank all individuals for their interest in FHI Development 360; however only those selected for interviews will be contacted. Individuals responding to job postings are considered applicants for a particular position only after they have been invited to complete the company's official printed employment application form. | |
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