Program Associate for Latin America Lutheran World Relief
The regional program associate is responsible for project support and administration for Latin America. S/he has four primary responsibilities: (1) to provide effective and efficient administration of project funding and management; (2) to provide project-related data, documentation, and reports for both internal and external recipients; (3) to provide administrative support to the regional team, and (4) to write and package proposals and reports to external donors under the guidance of the Regional Director, Deputy Regional Director, and Grants Manager and in coordination with the new business development team. S/he will also have regional and/or cross-regional substantive assignments to undertake and manage.
Responsibilities:
1. PROJECT MANAGEMENT AND ADMINISTRATION
• Manage full and timely compliance with LWR policies and procedures. Create and maintain complete project and partner records (electronic, hard copy, and database) that meet LWR, legal and audit requirements, including Patriot Act compliance.
• Ensure timely submission to LWR Headquarters of accurate, high quality progress, financial, audit, and evaluation reports. Review and analyze narrative, financial, audit, and evaluation reports for adherence to approved activities and budgets and progress toward intended outcomes. Coordinate with overseas office staff and/or partners to find solutions when reporting problems arise. Give final program approval/sign-off to financial and audit reports.
• Monitor project, regional (EDF), restricted fund (grant) and designated fund balances and expenditures. Manage fund transfers and payment requests including analyzing partner fund requirements and eligibility, providing official notification of transfer, and ensuring receipt of confirmation in compliance with audit standards.
• Analyze and critique project proposals and concept papers. Provide recommendations regarding approval to the Regional Director. Coordinate with regional staff to acquire revised proposals. Prepare complete, high quality proposal packages for project approval.
• Compose and maintain up-to-date project-related documents for the board of directors, constituents, donors and other internal and external audiences.
• Monitor projects and provide technical and administrative support to field offices and partners during travel to the region.
2. REGIONAL ADMINISTRATION
• Serve as primary HQ point person for regionally based staff and partners.
• Prepare and/or assist in preparation of internal reports, proposal drafts, annual regional (EDF) and/or regional office budgets, and other correspondence.
• Support the development of regional meeting agendas and arrangements and provide required meeting materials. Facilitate regional meeting trainings and workshops.
• Arrange travel (visas, itineraries, letters of invitation, and/or accommodations) for visits to and from the region for staff, board, consultants, and other visitors.
• Coordinate employee orientation and prepare orientation manuals, as needed.
3. TEAMWORK
• Assist and backstop the Regional Director and Deputy Regional Director in ensuring a timely response to disasters and complex emergencies.
• Backstop the Regional Director, Deputy Regional Director, Grants Manager and other Program Associates in their absence.
• Actively work as part of the regional team to develop annual operational plan.
• Actively engage in the development and periodic review and revision of LWR's strategy, policies, procedures, manuals, and guidelines.
4. FUNDRAISING AND CONSTITUENCY ENGAGEMENT
• Lead and/or assist the regional team in writing, preparing, and packaging proposals to submit to Foods Resource Bank, foundations and other potential donors. Prepare reports to submit to donors and ensure timely submission.
• Be responsible and accountable for engaging US Lutherans effectively in the work of LWR and ensuring that LWR’s work in marginalized communities is of the highest quality and integrity.
• Represent LWR to constituents, peer NGOs, and church bodies.
• Willingness and ability to contribute to LWR’s New Business Development initiatives.
• Provide timely and accurate information on programs to New Business Development and/or Donor Services staff, as requested. Prepare responses to inquiries and project descriptions for donor and/or constituent use.
• Provide timely and accurate information to External Relations staff in producing publications, videos, and other materials as needed.
• Familiarity and compliance with LWR’s safety and security procedures and protocols.
• Engagement in ongoing professional development.
5. OTHER DUTIES AS ASSIGNED BY SUPERVISOR
Requirements:
1. Deep commitment to LWR’s core values and ability to model those values in relationships with colleagues and partners.
2. Bachelors degree or equivalent experience is required. A graduate degree or the equivalent is preferred. Experience living and/or working in a focus region or country is highly desirable.
3. Knowledge of key development, economic and social justice issues at a practical and policy level. Practical and intellectual familiarity with the specific countries where LWR works.
4. Demonstrated ability to effectively and efficiently manage multiple tasks and complex logistics under pressure. Demonstrated ability to work independently (with little supervision), as part of a team, and to accept supervision. Ability to take initiative, anticipate, prioritize and see tasks through to completion.
5. At least two years experience working in a program-related, administrative capacity required. Experience with an international development or humanitarian agency is highly preferred.
6. Experience in project design, monitoring, and evaluation, as well as an understanding of the project budgeting process.
7. Must be able to conduct written and spoken business in both English and Spanish. Excellent writing, public speaking, analytical, conceptual, and problem-solving skills are required.
8. Highly proficient in using Word, Excel, Outlook, database, e-mail, and web browser software. Demonstrated ability to learn quickly to use new software applications effectively.
9. Good interpersonal skills, ability to be both a team leader and a team player and to work with people of varied backgrounds.
10. Willingness to travel to the region (up to 20% of time).
11. Experience with and commitment to working in a very diverse workforce.
12. Familiarity with Lutheran theology, church structures, and church member motivations and sensitivities preferred.
TO APPLY: Go to www.lwr.org/jobs and please apply online.
Responsibilities:
1. PROJECT MANAGEMENT AND ADMINISTRATION
• Manage full and timely compliance with LWR policies and procedures. Create and maintain complete project and partner records (electronic, hard copy, and database) that meet LWR, legal and audit requirements, including Patriot Act compliance.
• Ensure timely submission to LWR Headquarters of accurate, high quality progress, financial, audit, and evaluation reports. Review and analyze narrative, financial, audit, and evaluation reports for adherence to approved activities and budgets and progress toward intended outcomes. Coordinate with overseas office staff and/or partners to find solutions when reporting problems arise. Give final program approval/sign-off to financial and audit reports.
• Monitor project, regional (EDF), restricted fund (grant) and designated fund balances and expenditures. Manage fund transfers and payment requests including analyzing partner fund requirements and eligibility, providing official notification of transfer, and ensuring receipt of confirmation in compliance with audit standards.
• Analyze and critique project proposals and concept papers. Provide recommendations regarding approval to the Regional Director. Coordinate with regional staff to acquire revised proposals. Prepare complete, high quality proposal packages for project approval.
• Compose and maintain up-to-date project-related documents for the board of directors, constituents, donors and other internal and external audiences.
• Monitor projects and provide technical and administrative support to field offices and partners during travel to the region.
2. REGIONAL ADMINISTRATION
• Serve as primary HQ point person for regionally based staff and partners.
• Prepare and/or assist in preparation of internal reports, proposal drafts, annual regional (EDF) and/or regional office budgets, and other correspondence.
• Support the development of regional meeting agendas and arrangements and provide required meeting materials. Facilitate regional meeting trainings and workshops.
• Arrange travel (visas, itineraries, letters of invitation, and/or accommodations) for visits to and from the region for staff, board, consultants, and other visitors.
• Coordinate employee orientation and prepare orientation manuals, as needed.
3. TEAMWORK
• Assist and backstop the Regional Director and Deputy Regional Director in ensuring a timely response to disasters and complex emergencies.
• Backstop the Regional Director, Deputy Regional Director, Grants Manager and other Program Associates in their absence.
• Actively work as part of the regional team to develop annual operational plan.
• Actively engage in the development and periodic review and revision of LWR's strategy, policies, procedures, manuals, and guidelines.
4. FUNDRAISING AND CONSTITUENCY ENGAGEMENT
• Lead and/or assist the regional team in writing, preparing, and packaging proposals to submit to Foods Resource Bank, foundations and other potential donors. Prepare reports to submit to donors and ensure timely submission.
• Be responsible and accountable for engaging US Lutherans effectively in the work of LWR and ensuring that LWR’s work in marginalized communities is of the highest quality and integrity.
• Represent LWR to constituents, peer NGOs, and church bodies.
• Willingness and ability to contribute to LWR’s New Business Development initiatives.
• Provide timely and accurate information on programs to New Business Development and/or Donor Services staff, as requested. Prepare responses to inquiries and project descriptions for donor and/or constituent use.
• Provide timely and accurate information to External Relations staff in producing publications, videos, and other materials as needed.
• Familiarity and compliance with LWR’s safety and security procedures and protocols.
• Engagement in ongoing professional development.
5. OTHER DUTIES AS ASSIGNED BY SUPERVISOR
Requirements:
1. Deep commitment to LWR’s core values and ability to model those values in relationships with colleagues and partners.
2. Bachelors degree or equivalent experience is required. A graduate degree or the equivalent is preferred. Experience living and/or working in a focus region or country is highly desirable.
3. Knowledge of key development, economic and social justice issues at a practical and policy level. Practical and intellectual familiarity with the specific countries where LWR works.
4. Demonstrated ability to effectively and efficiently manage multiple tasks and complex logistics under pressure. Demonstrated ability to work independently (with little supervision), as part of a team, and to accept supervision. Ability to take initiative, anticipate, prioritize and see tasks through to completion.
5. At least two years experience working in a program-related, administrative capacity required. Experience with an international development or humanitarian agency is highly preferred.
6. Experience in project design, monitoring, and evaluation, as well as an understanding of the project budgeting process.
7. Must be able to conduct written and spoken business in both English and Spanish. Excellent writing, public speaking, analytical, conceptual, and problem-solving skills are required.
8. Highly proficient in using Word, Excel, Outlook, database, e-mail, and web browser software. Demonstrated ability to learn quickly to use new software applications effectively.
9. Good interpersonal skills, ability to be both a team leader and a team player and to work with people of varied backgrounds.
10. Willingness to travel to the region (up to 20% of time).
11. Experience with and commitment to working in a very diverse workforce.
12. Familiarity with Lutheran theology, church structures, and church member motivations and sensitivities preferred.
TO APPLY: Go to www.lwr.org/jobs and please apply online.
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