Technical Advisor (Expatriate) - Financial and Program Management
MINISTRY OF HEALTH
National Centre for Malaria, Parasitology and Entomology (CNM)
Job Announcement for Technical Advisor (Expatriate) - Financial and Program Management
Commencing in 2009, the Global Fund to Fight HIV/AIDs, Tuberculosis, and Malaria (GFATM) has been funding Cambodia’s Round 2 Rolling Continuation Channel (RCC) malaria programme. Subsequently the grant has been consolidated into the Round 9 Malaria Grant as the Single Stream of Funding (SSF) Malaria Grant with effect from July 2010. The SSF Malaria Grant supports the Principal Recipient (PR), National Centre for Malaria, Parasitology and Entomology (CNM) Office in its endeavour to ensure more effective decentralized malaria control operations at provincial and operational district levels, bring down the malaria related morbidity and mortality in the country and move towards pre-elimination of malaria in the country.
CNM is seeking to recruit an International Technical Advisor – Finance and Program Management (“Advisor”) who will be expected to contribute to strengthening the skills and systems in finance and program management at CNM, ensuring effective skills transfer to CNM staff and sustainability of processes implemented.
Reporting Lines
The Advisor will report directly to the CNM Director with copies of communications to the Deputy Director / PR Program Manager. The Advisor will liaise on a day-to-day basis with the Chief of Finance as well as the Assistant PR Manager. From time to time, the Advisor will also liaise with CNM’s Chief of Procurement and the Chief of Monitoring and Evaluation to facilitate integrated program development, management and reporting.
Main Responsibilities:
Financial Management System Support
1. Assist the PR Finance Team in the management of a proper financial system for PR and maintaining a high quality standard of team performance with acceptable products;
2. Assist the Chief of Finance Team to review documents such detailed budget plan, expenditures, disbursement request under GFATM grants, ensure accurate information and provide advice/recommendations to the PR Manager for final decision;
3. Assist the PR Finance Team in developing regular revisions (annual or as needed) of the PR Financial Guidelines, to ensure up-to-date GFATM requirements, procedures and policies are incorporated and communicated to the SRs;
4. Assist the PR Finance Team in the development of detailed budget plans and disbursement requests for the Principal Recipient (and Sub-Recipients), in compliance with the Local Fund Agent's (LFA) and GFATM requirements;
5. Support the PR Finance Team in the development and execution of the appropriate financial procedures, in compliance with the GFATM's financial/ accounting and procurement requirements (including receipts, payments, disbursements and bookkeeping, filing procedures) within the GFATM grants.
Programme Management Support
6. Support the PR Program Manager on integration and coordination of PR functions within CNM to support effective program management and reporting.
7. Work closely with the Chief of Procurement and Chief of Monitoring and Evaluation in reviewing programme progress, developing periodical progress updates/disbursement requests (PU/DRs) and submitting to GFATM and also in annual reprogramming of the grant(s) in consultation with the PR management.
Institutional Capacity Building
8. Assist the PR Finance Team in identifying and development of the training needs/curriculum for the PR's and SRs' financial and accounting staff to strengthen their capacity in the area of budgeting and financial management of GFATM grants (including organization of training using appropriate curriculum/ tools/ guidelines);
9. Strengthen the capacity of the PR's Finance Team through provision of on-the-job capacity building and coaching in daily financial management of GFATM grants, ensuring proper management of funds in a transparent and timely manner;
Internal and External Coordination
10. Assist the PR Finance Team in ensuring effective information flow between finance and non-finance actors (PR M&E and Procurement Teams, Country Coordinating Committee (CCC), CCC Sub-committee (CCCSC), PR, Local Fund Agent (LFA), Sub-recipient (SR) level, etc.) in order to effectively link the program results to expenditures, as required by GFATM;
11. Assist the Finance Team in the arrangement of annual external independent audits of the PR, monitor and facilitate such audits at the SR level, to ensure that a complete set of external audit reports is completed from all SRs on annual basis, as per GFATM requirements;
12. Assist the PR Finance Team in formulating the official responses to all finance-related questions/queries raised by the CCC/LFA/GFATM or other entities, in consultation with the PR management;
13. Together with Chief of Finance Team, be responsible for clarifying all matters related to finance raised either by GF or LFA or other entity in consultation with PR Manager;
Monitoring and evaluation
14. Supports the PR Finance Team in strengthening the internal controls over all financial processes, in compliance with GFATM requirements;
15. Assist the PR Finance Team in the review and analysis of all audit reports, and ensure that proper follow-up actions are undertaken by the PR and SR, as deemed appropriate to comply with the auditors' recommendations;
16. Support the PR Finance Team in undertaking the cost estimates and cost analysis for different activities under the GFATM grants, according to the needs of program management;
17. Assist the PR Finance Team in tracking and scrutinizing all financial reports from National Programs (NPs) and Sub-Recipients (SRs) of all GFAMT grants, prior to compiling them into grant-specific PR financial reports, for official submission to GFATM (through LFA) to request next disbursements;
18. Support the PR Finance Team in the introduction and management of the GFATM's Early Alert Response System (EARS) for monitoring budget plan and expenditures, including conducting financial monitoring visits to all recipients of GFATM funds (documented by official reports);
19. Assist the PR Finance Team in close monitoring and evaluation of the National Programs' (NPs') and Sub-Recipients' (SRs') financial management tasks, providing constructive feedback, while ensuring the accuracy of financial information and safeguards to prevent and eliminate fraud;
20. Support the PR Finance Team in developing the costing of all the items procured by the procurement unit, so that the actual expenditures of the products are clearly visible in the financial records;
Other tasks
21. Perform any other tasks as per request by the PR Manager for the overall management and supervision, with special emphasis on the financial management area of the implementation of the Program Grant Agreements (PGAs) signed between the PR and GFATM, and Memorandum of Agreement (MoAs) signed between the PR and the SRs.
Qualifications and Experience
o University degree in Finance, Accounting Economics or equivalent field, preferably at post-graduate level.
o At least 15 years’ experience working in finance, economics and/or grant management.
o Project management experience, especially with forecasting and budgeting.
o Fluent in English and high level of verbal and written communication skills, Khmer language skills a plus.
o High level of knowledge of, and preferably significant experience in Global Fund processes and systems.
o Excellent and proven leadership, facilitation, training, presentation and teamwork skills.
o Significant experience working in or consulting to the healthcare sector or significant donor funded programs.
o Proficiency working with Microsoft Excel, Microsoft Word, PowerPoint, and Outlook and familiarity with accounting software such as QuickBooks.
o Procurement experience will be an added advantage.
Interested applicants should submit a CV and a cover letter that a) clearly demonstrates how you meet the qualifications and experience requirements as indicated in the ToR, and b) states salary history and salary expectations, on or before October 28, 2011 to the attention of Dr. Char Meng Chuor, Director of CNM. Please submit by email to CNM.Recruitment@gmail.com or by courier to #372, Monivong Blvd., Corner Street 322, Phnom Penh, Cambodia. For further information on this post, including full ToR, please contact Mr. Un Chan Thou, Procurement Officer by email: CNM.Recruitment@gmail.com or phone +855-81 875 007. Only shortlisted applicants will be contacted for an interview.
National Centre for Malaria, Parasitology and Entomology (CNM)
Job Announcement for Technical Advisor (Expatriate) - Financial and Program Management
Commencing in 2009, the Global Fund to Fight HIV/AIDs, Tuberculosis, and Malaria (GFATM) has been funding Cambodia’s Round 2 Rolling Continuation Channel (RCC) malaria programme. Subsequently the grant has been consolidated into the Round 9 Malaria Grant as the Single Stream of Funding (SSF) Malaria Grant with effect from July 2010. The SSF Malaria Grant supports the Principal Recipient (PR), National Centre for Malaria, Parasitology and Entomology (CNM) Office in its endeavour to ensure more effective decentralized malaria control operations at provincial and operational district levels, bring down the malaria related morbidity and mortality in the country and move towards pre-elimination of malaria in the country.
CNM is seeking to recruit an International Technical Advisor – Finance and Program Management (“Advisor”) who will be expected to contribute to strengthening the skills and systems in finance and program management at CNM, ensuring effective skills transfer to CNM staff and sustainability of processes implemented.
Reporting Lines
The Advisor will report directly to the CNM Director with copies of communications to the Deputy Director / PR Program Manager. The Advisor will liaise on a day-to-day basis with the Chief of Finance as well as the Assistant PR Manager. From time to time, the Advisor will also liaise with CNM’s Chief of Procurement and the Chief of Monitoring and Evaluation to facilitate integrated program development, management and reporting.
Main Responsibilities:
Financial Management System Support
1. Assist the PR Finance Team in the management of a proper financial system for PR and maintaining a high quality standard of team performance with acceptable products;
2. Assist the Chief of Finance Team to review documents such detailed budget plan, expenditures, disbursement request under GFATM grants, ensure accurate information and provide advice/recommendations to the PR Manager for final decision;
3. Assist the PR Finance Team in developing regular revisions (annual or as needed) of the PR Financial Guidelines, to ensure up-to-date GFATM requirements, procedures and policies are incorporated and communicated to the SRs;
4. Assist the PR Finance Team in the development of detailed budget plans and disbursement requests for the Principal Recipient (and Sub-Recipients), in compliance with the Local Fund Agent's (LFA) and GFATM requirements;
5. Support the PR Finance Team in the development and execution of the appropriate financial procedures, in compliance with the GFATM's financial/ accounting and procurement requirements (including receipts, payments, disbursements and bookkeeping, filing procedures) within the GFATM grants.
Programme Management Support
6. Support the PR Program Manager on integration and coordination of PR functions within CNM to support effective program management and reporting.
7. Work closely with the Chief of Procurement and Chief of Monitoring and Evaluation in reviewing programme progress, developing periodical progress updates/disbursement requests (PU/DRs) and submitting to GFATM and also in annual reprogramming of the grant(s) in consultation with the PR management.
Institutional Capacity Building
8. Assist the PR Finance Team in identifying and development of the training needs/curriculum for the PR's and SRs' financial and accounting staff to strengthen their capacity in the area of budgeting and financial management of GFATM grants (including organization of training using appropriate curriculum/ tools/ guidelines);
9. Strengthen the capacity of the PR's Finance Team through provision of on-the-job capacity building and coaching in daily financial management of GFATM grants, ensuring proper management of funds in a transparent and timely manner;
Internal and External Coordination
10. Assist the PR Finance Team in ensuring effective information flow between finance and non-finance actors (PR M&E and Procurement Teams, Country Coordinating Committee (CCC), CCC Sub-committee (CCCSC), PR, Local Fund Agent (LFA), Sub-recipient (SR) level, etc.) in order to effectively link the program results to expenditures, as required by GFATM;
11. Assist the Finance Team in the arrangement of annual external independent audits of the PR, monitor and facilitate such audits at the SR level, to ensure that a complete set of external audit reports is completed from all SRs on annual basis, as per GFATM requirements;
12. Assist the PR Finance Team in formulating the official responses to all finance-related questions/queries raised by the CCC/LFA/GFATM or other entities, in consultation with the PR management;
13. Together with Chief of Finance Team, be responsible for clarifying all matters related to finance raised either by GF or LFA or other entity in consultation with PR Manager;
Monitoring and evaluation
14. Supports the PR Finance Team in strengthening the internal controls over all financial processes, in compliance with GFATM requirements;
15. Assist the PR Finance Team in the review and analysis of all audit reports, and ensure that proper follow-up actions are undertaken by the PR and SR, as deemed appropriate to comply with the auditors' recommendations;
16. Support the PR Finance Team in undertaking the cost estimates and cost analysis for different activities under the GFATM grants, according to the needs of program management;
17. Assist the PR Finance Team in tracking and scrutinizing all financial reports from National Programs (NPs) and Sub-Recipients (SRs) of all GFAMT grants, prior to compiling them into grant-specific PR financial reports, for official submission to GFATM (through LFA) to request next disbursements;
18. Support the PR Finance Team in the introduction and management of the GFATM's Early Alert Response System (EARS) for monitoring budget plan and expenditures, including conducting financial monitoring visits to all recipients of GFATM funds (documented by official reports);
19. Assist the PR Finance Team in close monitoring and evaluation of the National Programs' (NPs') and Sub-Recipients' (SRs') financial management tasks, providing constructive feedback, while ensuring the accuracy of financial information and safeguards to prevent and eliminate fraud;
20. Support the PR Finance Team in developing the costing of all the items procured by the procurement unit, so that the actual expenditures of the products are clearly visible in the financial records;
Other tasks
21. Perform any other tasks as per request by the PR Manager for the overall management and supervision, with special emphasis on the financial management area of the implementation of the Program Grant Agreements (PGAs) signed between the PR and GFATM, and Memorandum of Agreement (MoAs) signed between the PR and the SRs.
Qualifications and Experience
o University degree in Finance, Accounting Economics or equivalent field, preferably at post-graduate level.
o At least 15 years’ experience working in finance, economics and/or grant management.
o Project management experience, especially with forecasting and budgeting.
o Fluent in English and high level of verbal and written communication skills, Khmer language skills a plus.
o High level of knowledge of, and preferably significant experience in Global Fund processes and systems.
o Excellent and proven leadership, facilitation, training, presentation and teamwork skills.
o Significant experience working in or consulting to the healthcare sector or significant donor funded programs.
o Proficiency working with Microsoft Excel, Microsoft Word, PowerPoint, and Outlook and familiarity with accounting software such as QuickBooks.
o Procurement experience will be an added advantage.
Interested applicants should submit a CV and a cover letter that a) clearly demonstrates how you meet the qualifications and experience requirements as indicated in the ToR, and b) states salary history and salary expectations, on or before October 28, 2011 to the attention of Dr. Char Meng Chuor, Director of CNM. Please submit by email to CNM.Recruitment@gmail.com or by courier to #372, Monivong Blvd., Corner Street 322, Phnom Penh, Cambodia. For further information on this post, including full ToR, please contact Mr. Un Chan Thou, Procurement Officer by email: CNM.Recruitment@gmail.com or phone +855-81 875 007. Only shortlisted applicants will be contacted for an interview.
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