Court Records Assistant
VACANCY REF: NL-OTR-CMSS-G5-395
Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a fixed-term appointment of one year duration limited to the Special Tribunal for Lebanon (STL). This appointment and any subsequent extension(s) are subject to terms of the Tribunal's mandate and/or the availability of the funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected.
RESPONSIBILITIES:
Under the overall supervision of the Legal Officer on Judicial Matters, directly reporting to the Court Officer, and in close cooperation with the Senior Court Records Assistant (Senior CRA), the incumbent manages and organizes court files of the Judicial Support Unit in the Tribunal's Court Management Services Section.
The incumbent receives, files, reproduces, disseminates official court documents, and ensures the safety, security and confidentiality of the documents and all record keeping in accordance with the established Rules, Practices and Procedures;
* requests translations of court documents in accordance with established SOPs and instructions from Chambers, and advises the Court Officer to determine translation deadlines;
* coordinates with the Language Services Section and other relevant units;
* maintains the organization of the case and correspondence file in the Court Management database and in the electronic legal workflow system ("E-tools"), and manages and organizes the hard copy case and correspondence file in accordance with the instructions of the Information Management Officer;
* ensures data accuracy in E-tools and up-loads the public documents to the Tribunal's website;
* coordinates, advises and assists the Court Officer and other sections, in order to maintain timely and accurate filing and distribution of documents;
* responds promptly to queries for information or assistance coming from Chambers, Parties and other sections relating to the case file, ensures follow up when required;
* keeps abreast of new or amended Rules of Procedure and Evidence and relevant Practice Directions; participates in discussions of new or amended procedures and practices.
COMPETENCIES:
Professionalism - A thorough knowledge of STL CMSS policies, procedures and practices. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
* Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
* Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; monitors and adjusts plans and actions as necessary; uses time efficiently.
* Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
* Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
* Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
* Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
QUALIFICATIONS:
* Education: High school diploma or equivalent.
* Work Experience: At least 5 years of progressively responsible experience in a similar position.
* Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English is required. Working knowledge of French and/or Arabic is an asset.
How to apply:
*
ALL APPLICANTS are requested to complete a Special Tribunal Personal History Form available at the Website: http://www.stl-tsl.org
*
ALL APPLICATIONS should be submitted by the deadline via email to: stl-recruitment@un.org
It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc.
Only applicants who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies or unsolicited open applications.
Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a fixed-term appointment of one year duration limited to the Special Tribunal for Lebanon (STL). This appointment and any subsequent extension(s) are subject to terms of the Tribunal's mandate and/or the availability of the funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected.
RESPONSIBILITIES:
Under the overall supervision of the Legal Officer on Judicial Matters, directly reporting to the Court Officer, and in close cooperation with the Senior Court Records Assistant (Senior CRA), the incumbent manages and organizes court files of the Judicial Support Unit in the Tribunal's Court Management Services Section.
The incumbent receives, files, reproduces, disseminates official court documents, and ensures the safety, security and confidentiality of the documents and all record keeping in accordance with the established Rules, Practices and Procedures;
* requests translations of court documents in accordance with established SOPs and instructions from Chambers, and advises the Court Officer to determine translation deadlines;
* coordinates with the Language Services Section and other relevant units;
* maintains the organization of the case and correspondence file in the Court Management database and in the electronic legal workflow system ("E-tools"), and manages and organizes the hard copy case and correspondence file in accordance with the instructions of the Information Management Officer;
* ensures data accuracy in E-tools and up-loads the public documents to the Tribunal's website;
* coordinates, advises and assists the Court Officer and other sections, in order to maintain timely and accurate filing and distribution of documents;
* responds promptly to queries for information or assistance coming from Chambers, Parties and other sections relating to the case file, ensures follow up when required;
* keeps abreast of new or amended Rules of Procedure and Evidence and relevant Practice Directions; participates in discussions of new or amended procedures and practices.
COMPETENCIES:
Professionalism - A thorough knowledge of STL CMSS policies, procedures and practices. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
* Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
* Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; monitors and adjusts plans and actions as necessary; uses time efficiently.
* Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
* Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
* Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
* Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
QUALIFICATIONS:
* Education: High school diploma or equivalent.
* Work Experience: At least 5 years of progressively responsible experience in a similar position.
* Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English is required. Working knowledge of French and/or Arabic is an asset.
How to apply:
*
ALL APPLICANTS are requested to complete a Special Tribunal Personal History Form available at the Website: http://www.stl-tsl.org
*
ALL APPLICATIONS should be submitted by the deadline via email to: stl-recruitment@un.org
It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc.
Only applicants who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies or unsolicited open applications.
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