Internal Audit Adviser Ministry of Finance, Timor-Leste
Planning and Financial Management Capacity Building Program TERMS OF REFERENCE Position: Internal Audit Adviser (International) Objectives: To assist the Ministry of Finance in strengthening internal controls, through the development of an internal audit office, preparation and implementation of an internal audit strategic plan and internal audit methodologies to be used by the Ministry. Reporting to: Director General of Corporate Services Senior Program Manager-PFMCBP (for contracting purposes) Counterparts: Heads of Departments and Units under the General Directorate of Corporate Services Duration: To 15th November 2012. Location: Ministry of Finance, Dili, Timor-Leste I. Selection Criteria · A professional Accounting qualification such as a Chartered Accountant (CA), Certified Public Accountant (CPA) or Certified Internal Auditor (CIA) · A university degree in a relevant discipline such as commerce, business administration or public administration. Postgraduate qualification would be an added advantage. · At least 6 years experience in auditing with public administration sector. · Familiarity with government systems and processes including Integrated Financial Management Information Systems (IFMIS), like Free Balance, and with integrity, service culture, and accountability and transparency mechanisms. · Experience in developing, promoting and implementing educational and training programmes and activities in auditing, investigations and accounting in the Public Sector. · Excellent analytical and problem solving skills and good communication abilities. · Motivation and commitment to follow tasks through to completion. · Proficiency in the Microsoft’s Office package– Excel, Word, PowerPoint and Access. · Excellent oral and written communication skills and proficiency in English/Portuguese. · Specific work experience in a developing country context and in a multi-cultural setting. II. Background The Ministry of Finance of the Government of the Democratic Republic of Timor-Leste is recruiting an Internal Audit Adviser (International) for Directorate General of Corporate Services for its Planning and Financial Management Capacity Building Program (PFMBP). The PFMCBP aims to strengthen capacity in the Ministry of Finance for prudent, effective, and accountable planning and management of public finances to promote growth and poverty reduction. Funded by a grant from the International Development Association and a World Bank-administered multi-donor trust fund (with contributions from AusAID, EC, Irish Aid, New Zealand and Norway), the PFMCBP is a coordinated program of targeted capacity building in planning and financial management. The Program started in late 2006 provides technical assistance to sustainably strengthen planning, budgeting, public expenditure management and revenue administration for growth and poverty reduction, with emphasis on efficiency, effectiveness, accountability, integrity, service culture, and transparency. After a successful five years of operation, the program has been extended to 30th November 2012. PFMCBP has assisted the Government of Timor-Leste take forward an important reform agenda. Key achievements include implementation of a major reorganization of the Ministry of Finance; strengthening public expenditure management through simplification and strengthening of treasury systems and processes, and increased delegation of authority to line ministries; complete overhaul of budgeting systems, documentation and financial management legislation; improved revenue management, including increased transparency in tax administration and reinforcing Petroleum Tax administration; and a gradual improvement in macroeconomic planning. There are important challenges ahead as the Ministry of Finance implements a strong reform program in a capacity constrained environment. PFMCBP itself has a challenge to build capacity and enable an increased transfer of responsibility to Timorese public servants. The Ministry of Finance is responsible for the strategic management of PFMCBP, through its Consultative Council on Financial Management (CCFM) chaired by the Minister of Finance. There is a dedicated Program Implementation Unit that is responsible for day-to-day program management and implementation which has been integrated into the Directorate General for Corporate Services (DGCS). A Supervisory Committee of donors to PFMCBP, also chaired by the Minister of Finance, provides regular oversight on program implementation and achievements. The World Bank is responsible for program supervision, to ensure it is aligned with agreed objectives and financing agreements. The Role of the Directorate General of Corporate Services (DGCS) The DGCS is responsible for providing technical and administrative support to the Minister, the Directorate-Generals and the remaining services of the Ministry of Finance, jointly designated as Directorates, within the spheres of general administration, including budget and financial administration, human resources, legal advisory, communications, documentation and filing, and patrimonial management. The DGCS has the following tasks, to: · Ensure the operation of the administrative and corporate services, as well as the management of financial resources; · Manage human resources in such a way as to implement and coordinate the training program of the Ministry; · Uphold Public Administration laws, regulations and procedures, within the scope of the Ministry; · Execute the activities connected with the management of material resources and general services; · Execute the activities related with the proper management of technological, information and computer resources; · Ensure expenditure procedures, in accordance with the respective previous requisitions or commitments, corresponding to the acquisition of goods, works or services for the Ministry; · Ensure the maintenance of Ministry equipments and vehicles, as well as ensure the respective acquisitions, repairs and transports; · Provide the necessary means to ensure the participation of Ministry directors and staff at national or international events, including the means related to travel; · Assess and issue opinions on the internal regulations of the Ministry services concerning human and material resources; · Coordinate and provide for the publication and dissemination of official information with interest for the Ministry; · Ensure, among other things, the communication service, as well as the surveillance, security, cleaning and maintenance of the facilities of offices belonging to Government members, Director-Generals and services and bodies supported by it, within the scope of the centralized delivery of services. IIi. Duties and responsibilities A. Scope of Work The Internal Audit Adviser shall, among other things: · Advise the Ministry of Finance on methods and systems of internal controls. · Development of a strategic capacity building programme with set goals and objectives. · Capacity building and development of staff through on the job training, formal training, coaching and mentoring. · Lead and direct audits as set out in the internal audit plan. · Train audit staff in the performance of complementary functions related to other audits, report writing and monitoring of recommendations. · Liaise with the external audit function and provide assistance when required. · Liaise with the Office of Inspector General and coordinate activities and plans with them. · Assist the staff to identify and develop rules and procedures, manuals and codes that will improve administration in the directorates of the Ministry of Finance. · Assist in fostering a culture of customer-service and client-friendliness within the Ministry including the values of professionalism, accountability, and transparency. B. Key Deliverables · An assignment Work Plan within four weeks of commencing the assignment, for approval by the Director General of Corporate Services, copied to Senior Program Manager PFMCBP. · Duly endorsed Quarterly Progress Reports to the Director-General of Corporate Services, copy furnished to the Senior Program Manager PFMCBP. · Strategy and implementation plan for the development of the Ministry’s Internal Audit Unit, in coordination with concerned Advisers under the DGCS · End of Assignment Report to the Director General of Corporate Services, copied to the Senior Program Manager no later than ten (10) working days before the end of the current contract. IV. Performance Evaluation Performance shall be assessed by the Director General of Corporate Services in accordance with the functions and agreed deliverables in the TOR and the performance review framework for advisors that has been put in place in the PFMCBP. V. APPLICATION PROCEDURE Please visit our website at www.mof.gov.tl/ and go to ‘Announcements/Employment Opportunities’ to learn about our recruitment process and your application requirements including how to address the Selection Criteria in your application. Applications must be sent to our Programme Implementation Officer-PFMCBP at email address, pfmcbp@mof.gov.tl, no later than Thursday 15th December 2011. Applications should include a covering letter and a detailed resume of no more than 7 pages. All Applicants must also complete the Competency Framework Matrix below delineating how they have met the requirements. We do not expect that you would just cut and paste from your resume but rather explain concisely and succinctly how you have met these competences, possibly providing brief examples etc. Only short-listed candidates will be contacted. Competency Framework Matrix for the Internal Audit Adviser (International)
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| Job Email id: | pfmcbp(at)mof.gov.tl |
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