South Sudan Roads Authority Jobs
The Southern Sudan Roads Authority Act, 2011 established the South Sudan Roads Authority (SSRA) as an autonomous body corporate.
The Act stipulates that the SSRA shall have responsibility for the management, development, rehabilitation and maintenance of all Inter-state and International Roads in South Sudan and road development in war affected areas as may be directed by the
Minister of Roads and Bridges.
SSRA is a legal entity with a duly constituted Board of Directors. The priority of the Board now is to make SSRA operational. SSRA is committed to the highest standard of corporate governance, business integrity and professionalism. In this respect, the Board of Directors, SSRA, now invites applications from South Sudan Citizens to fill a number of available positions in the Authority as described below. These senior management positions in SSRA need persons of high moral character and proven integrity, with relevant qualifications and work experience relating to the functions of the respective Directorate of the Authority.
Position Title DIRECTOR OF ROAD MAINTENANCE
1
Key Function
[ii] Purpose of the position
[iii] Position relationships
[iv) Key duties &
responsibilities
Management of Road Maintenance Programs and Weighbridges
To lead the formulation of SSRA road maintenance strategic plan, coordinate the implementation of approved road maintenance program; monitor the performance of weighbridges as a subsidiary business of SSRA, lead the process of technological innovations in road maintenance and ensure that acceptable standards are maintained in all the undertakings, control costs and time overruns in order to maximize value for money.
♦ Reports to the Executive Director.
♦ Supervises Road Maintenance Managers
1. Responsible for formulating the SSRA annual road maintenance plan
by incorporating necessary details including but not limited to costs,
bills of quantities, timeframe, sources of materials and methodology to
be adopted.
2. Ensures that the approved annual Road Maintenance budget and program is implemented as programmed by minimizing deviations.
3. Ensures that the Directorate of Road Maintenance is effectively managed and evolves on work principles of high quality and timely output.
4. Liaises with the Ministry responsible for roads and formulates the national road reserves policy and ensures that all road reserves on international and interstate roads are fully protected against encroachers with the view to minimize road development costs.
5. Oversees the annual bridges condition assessments on the international and interstate roads
6. Oversees the preparation of annual bridge maintenance programs and ensures that appropriate maintenance interventions are carried out in a timely manner with a view to sustain movement of people and goods in order to accelerate economic growth and development.
7. Maintains a database of contractors and consultants capable of
2
undertaking various road maintenance works and with the view to program SSRA activities and minimize time and cost overruns.
8. Responsible for conducting annual roads condition assessments, maintains a database with the view to prioritize and formulate appropriate and cost effective maintenance interventions.
9. Develops and implements the Labor Based Manual and ensures that the set standards are attained with a view to enhance value for money.
10. Leads the process of formulating SSRA road maintenance manual by incorporating, among other things, civil work standards, parameters of materials, road safety standards and monitors compliance by contractors.
11. Provides leadership to staff members in the Directorate and sees that they are fully deployed and strategically utilized.
12. Leads the recruitment process for employees in the Directorate by providing terms of reference, person specifications, pre screening, CV evaluation and interviews and selection.
13. Ensures that Axle load control services are compliant with East African Community requirements and compare favorably with similar ones in the neighboring countries in order to protect the investment in roads and enhance movement of cargo in order to accelerate economic growth and development.
14. Responsible for the approval of payments for road maintenance contracts on the basis of SSRA defined procedures, standards and practices.
15. Plays a leading role in the procurement of contracts and consultants for road maintenance programs by ensuring that value for money is obtained and sustained.
16. Responsible for preparation of road maintenance contract documents.
17. Ensures that technical and related road maintenance implementation issues are resolved in an amicable and in a timely manner with the view to minimize costs and time overruns.
18. Responsible for the training plan for the Directorate and liaises with the
Directorate of Administration and Human Resources Development for
3
its approval and implementation.
19. Maintains personal and professional development in order to meet the changing demands of the job; participates in appropriate training activities and proposes training programs for staff in the Directorate on an annual basis.
20. Attends management team meetings and systematically presents the status of road maintenance program among other things. Ensures
Directorate level meetings are held regularly.
21. Liaises with the Manager, Corporate Communications and issues briefs and presentations on the status of the road maintenance program in order to enhance public confidence and also to reflect Government commitment to road maintenance.
22. Assigns tasks to Road Maintenance Managers and evaluates their
performance.
23. Updates and advises the Executive Director on matters pertaining to road maintenance.
24. Monitors the costs and time overruns of road maintenance programs, identifies, documents causes and presents them to management and other stakeholders as lessons learnt with the view to minimize their reoccurrence in future maintenance activities.
25. Performs any other duties as assigned by the Executive Director from time to time.
[v] Person
specifications
a) Must be a Registered/Chartered Engineer with postgraduate qualifications in Highways, Project Management or General Management obtained from a recognised institution of higher learning.
b) At least ten (10) years working experience in road maintenance and development in government agencies or with reputable consultancy firms or contractors.
c) Demonstrated experience of the project cycle, public procurement of road maintenance works and contract management;
d) Proven ability to effectively manage relationships with consultants and contractors;
e) Strong working knowledge of road computer based systems;
4
f) Proven ability to work both independently and as a team leader;
g) Developed communication skills; oral and written;
h) High organizational capability;
i) Fluent in English;
[vi] Position Grade
Position Title DIRECTOR OF FINANCE
Key Function
[ii] Purpose of the position
[iii] Position relationships
[iv) Key duties &
responsibilities
Financial management & reporting
To manage all financial resources and related matters and in specific terms, the preparation of monthly, quarterly and annual financial statements; developing and implementing prudent financial management systems and internal controls to ensure compliance with financial regulations and requirements of the Government of South Sudan, and development partners involved in financing the roads sector. He/she will interface with internal and external auditors in order to attend to any audit queries.
♦ Reports to the Executive Director. ♦ Supervises the Finance Manager
1. Responsible for planning, directing and controlling financial resources for SSRA by following laid down financial policies, procedures and regulations in accordance with the legal framework governing public finances in the Republic of South Sudan, financial procedures set by development partners and also on the basis of international accepted accounting/financial standards.
2. Leads the process of developing the SSRA financial manual and systems, bearing in mind public financial legislations of the country and prudent financial standards with the view to enhance corporate governance.
5
3. Ensures that the Directorate of Finance is effectively managed and centered on high quality and timely outputs. Formulates the financial and accounting short, medium and long term programs in order to support the core and subsidiary businesses of SSRA.
4. Contributes to the formulation of the Authority’s business and strategic plans and Annual Reports.
5. Leads the recruitment process for employees in the Directorate by providing terms of reference, person specifications, pre screening,
CV evaluation and interviews and selection.
6. Provides leadership to staff members in the Directorate and sees that they are fully deployed and strategically utilized.
7. Formulates, establishes and enhances internal control systems to ensure that financial utilization, management and report procedures for SSRA expenditure comply with requirements of the Government of South Sudan, the Road Fund and development partners.
8. Leads the process of computerizing SSRA financial management systems and ensures that compliance is strictly maintained and procedures are followed for back-ups and retrievals.
9. Responsible for timely preparation of SSRA annual budget and cash flow projections in relation to the Performance Agreement with the Ministry overseeing roads and the Road Fund.
10. Ensures that the SSRA Financial Management Manual is reviewed and updated on annual basis and disseminated to members of staff.
11. Provides comptrollership functions in order to ensure that day to day financial transactions are effected according to legislations, policies, procedures and generally accepted accounting principles.
12. Maintains the assets register of the Authority and ensures that it is regularly updated.
13. Maintains personal and professional development in order to meet the changing demands of the job.
14. Participates in appropriate training activities and proposes training programs for subordinate staff on annual basis.
6
[v] Person
specifications
15. Attends management team meetings and systematically presents the financial status of the Authority, among other things.
16. Ensures that SSRA is compliant with the regulatory requirements of all statutory bodies e.g. taxation, social security in respect to financial transactions.
17. Producing accurate monthly, quarterly and annual financial statements and maintaining the integrity therein and submits them to relevant authorities e.g. Management Team, Board of Directors,
Auditors, parliament and development partners.
18. Responsible for the training plan for the Directorate and liaises with the Directorate of Administration and Human Resources for its approval and implementation.
19. In a timely manner, presents financial transaction documents to internal and external auditors as requested, responds to audit queries and implements the recommendations with the view to improve financial management systems of SSRA.
20. Updates and advises the Executive Director on financial matters pertaining to SSRA.
21. Performs any other duties as assigned by the Executive Director from time to time.
a. Must possess a Bachelors degree in Accounting, Finance, Economics, Business Administration, Business Computing, or in a related field obtained from a recognised institution of higher learning.
b. Must have attained full membership of a professional accounting body e.g. CPA, ACCA.
c. Have at least 10 years practical working experience obtained from a public sector or private sector organisation.
d. Must have held a managerial position in a busy financial environment for at least three years.
e. Proven ability to meet several deadlines and manage a number of requests is necessary.
f. Demonstrated working experience with donor funded projects is essential.
7
g. Strong working knowledge and working experience with computerized accounting systems is mandatory.
h. Proven ability to work both independently and as a team leader;
i. Ability to work in an international and multicultural environment;
j. Developed communication skills, oral and written;
k. High organizational capability;
l. Fluent in English;
[vi] Position Grade
Position Title DIRECTOR OF PROCUREMENT
Key Function
[ii] Purpose of the position
[iii] Position relationships
[iv) Key duties &
responsibilities
Management of the procurement and disposal of works, goods & services
To ensure that all South Sudan Roads Authority Procurements and Disposals are fully compliant with the legal framework, regulations and standards governing public procurement in the Republic of South Sudan and also any special requirements spelt out by the Development Partners supporting the roads sector.
♦ Reports to the Executive Director.
♦ Supervises Procurement Manager, Works & Services; and Procurement Manager, Goods & Supplies
1. Ensures that procurement and disposal activities of SSRA are conducted in a fair and transparent manner in order to uphold the principle of value for money and in consonance with the procurement and disposal legal framework, procedures and regulations of the Republic of South Sudan and those systems and procedures adopted
8
by the various Development Partners.
2. In consultation with the Directors and the Executive Director, prepare medium and long term procurement and disposal plans in line with
SSRA’s business plan and mid-term and long-term plans.
3. Studies from time to time and advises the Executive Director on the feasibility of implementing innovative project delivery and financing strategies and gives business direction to the procurement function.
4. Liaises with the Director of Administration and Human Resources Development in order to determine short and long term human resources requirements for the Directorate based on mid-term and long-term procurement needs of the Authority.
5. Receives and reviews annual procurement plans from the Directorates and compiles SSRA’s annual procurement plan and seeks for its approval and communicates it to other stakeholders.
6. Reviews and authorizes invitation to bid notices before their publications;
7. Reviews and authorizes all communications with bidders;
8. Oversees the preparation of solicitation documents;
9. Oversees pre-bid meetings, bid closings, bid openings, evaluations and negotiations;
10. Oversees the preparation of contract documents and subsequent amendments, if any;
11. Develops and implements a robust procurement monitoring system and follows up mechanisms to ensure that procurement activities are carried out as planned; identifies any deviations and takes appropriate actions and submits biweekly procurement reports to the management.
12. Initiates appropriate quality assurance procedures to the procurement function of SSRA.
13. Represents the Directorate of Procurement in Contracts Committee meetings;
14. Liaises with the Chief Internal Auditor concerning any of his findings
9
[v] Person
specifications
pertaining to deviations from contract terms and conditions and ensures that subsequent notifications are made to the Contracts
Committee and the Executive Director as the Accounting Officer.
15. Reviews and authorizes recommendations of membership of evaluation and negotiation committees to the Contracts Committee;
16. Reviews and authorizes notices of best evaluated bidders;
17. Ensures that all procurement documents including bid notices, solicitation documents, bid submissions, bid evaluation reports, contract documents, amendments, if any, and related communications and other records are filed and kept in accordance with best practices;
18. Liaises with the Director of Administration and Human Resources Development to prepare annual capacity building requirements of the Directorate based on identified skill gaps and talents.
19. Undertakes on the job training of staff in the Directorate, User Departments and other stakeholders on procurement rules and procedures of Development Partners including procurement best practices;
20. Liaises with relevant Government authorities and Development
Partners in order to ensure compliance with their procedures and to resolve identified procurement issues;
21. Performs such other related duties as may be assigned by the
Executive Director from time to time.
a. The applicant must be a registered engineer with a B.Sc. degree in
Civil or Highway Engineering plus a post graduate qualifications in Project/Construction/Contract Management or
Procurement/Purchasing; must have 10 years of professional working experience in planning, design, procurement, construction or management of road or bridge works, out of which:-
b. Three years shall be in public procurement in a busy public/private sector organization or projects procuring engineering works, services, goods and supplies. The candidate shall demonstrate a good knowledge of public procurement systems including
10
international competitive bidding;
c. Two years shall be in procurements financed by multilateral Development Partners such as the World Bank, European Union, African Development Bank, the Arab Development Banks/Funds and others using procurement procedures and guidelines of these Development Partners;
d. Two years shall be in procurements financed by Government under specified legal framework, Regulations, Standard Bidding Documents and Guidelines;
e. Three years of experience in the design/design review of roads and bridges including preparation/review of technical specifications.
f. Must demonstrate skills and ability in Computer applications and use of software programs relevant to procurement planning, database, monitoring and reporting;
g. The candidate must also be able to demonstrate a high level of communication (both oral and written), interpersonal, negotiation and management skills and ability to work with teams at all levels;
h. Above all the applicant must be of high integrity with good time management, organization and planning skills; s/he must be self motivated with the ability to work under pressure and meet tight deadlines;
[vi] Position Grade
11
Position Title DIRECTOR OF PROJECTS
Key Function
[ii] Purpose of the position
[iii] Position relationships
[iv) Key duties &
responsibilities
Coordination and management of the implementation of approved road development projects
To fully participate in the formulation of SSRA strategic plan. To coordinate and manage the implementation of approved road development projects on the basis of acceptable standards and control costs and time overruns in order to maximize value for money.
♦ Reports to the Executive Director. ♦ Supervises the Project Managers
1. Ensures that the Directorate of Projects is effectively managed and centered on high quality and timely outputs.
2. Makes contributions to the SSRA annual strategic plan and budgets by providing realistic costs and time schedules for road development project implementation.
3. Participates in the preparation and update of standard drawings/documents, specifications and solicitation documents.
4. Provides leadership to staff members in the Directorate and sees that they are fully deployed and strategically utilized.
5. Leads the recruitment process for employees in the Directorate by providing terms of reference, person specifications, pre screening, CV evaluation and interviews and selection.
6. Develops and rollout the project implementation and standard operational manual for SSRA and monitors compliance of use.
7. Responsible for the approval of payments for development projects on the basis of defined procedures, standards and practices.
8. Plays a leading role in the procurement of contracts and consultants for development projects by ensuring that value for money is obtained and
12
sustained.
[v] Person
specifications
9. Responsible for preparation of development contracts documents.
10. Ensures that technical and related project implementation issues are resolved in an amicable and in a timely manner in order to enhance synergy and to minimize costs and time overruns.
11. Liaises with the Manager, Corporate Communications and issues briefs and presentations on the status or progress of specific development projects in order to enhance public confidence and also to reflect Government commitment to development.
12. Develops and rolls out the Quality Assurance Manual for Road
Development Projects and monitors compliance.
13. Assigns tasks to Project Managers and evaluates their performance.
14. Responsible for preparing the training plan for the Directorate and liaises with the Directorate of Administration and Human Resources for its approval and implementation.
15. Updates and advises the Executive Director on matters pertaining to road development projects.
16. Monitors the costs and time overruns of Development Projects, identifies and documents causes and presents them to management and other stakeholders as lessons learnt with the view to minimize their occurrence in future development projects.
17. Performs any other duties as may be assigned by the Executive
Director from time to time.
a. Must be a Registered/Chartered Engineer with postgraduate qualifications in Highways, Project Management or General Management obtained from a recognised institution of higher learning.
b. At least ten (10) years working experience in road development or related infrastructure development in government agencies or with reputable consultancy firms or contractors.
c. Demonstrated management experience of the project circle, public procurement of road works and contract management;
13
d. High level ability to conceptualise, plan and execute ideas, as well as impart knowledge and skills;
e. Proven ability to effectively manage relationships with consultants and contractors;
f. Strong working knowledge of road development computer based systems;
g. Proven ability to work both independently and as a team leader;
h. Ability to work in an international and multicultural environment;
i. Working experience in implementation of road development projects funded by World Bank, EU, African Development Bank and other development partners will be an added advantage.
j. Developed communication skills, oral and written;
k. High organizational capability;
l. Must be fluent in English;
[vi] Position Grade
Position Title DIRECTOR OF ADMINISTRATION & HUMAN RESOURCES DEVELOPMENT
Key Function
[ii] Purpose of the
position
[iii] Position relationships
Management of the Roads Authority Offices, vehicles and facilities & development of the human resources function
To formulate and implement SSRA’s human resources development policies, systems and procedures in order to make SSRA the employer of choice; supports the Executive Director to effectively manage the organization, and ensures that SSRA offices at the headquarters and regions run efficiently and effectively, coordinates the procurement of office supplies, stationery, furniture and manages the vehicle fleet, and makes sure that there is systematic development and delivery of management information for the efficient and cost effective discharge of SSRA core and subsidiary businesses.
♦ Reports to the Executive Director.
♦ Supervises Manager Human Resources; Manager Administration and Manager Management Information Systems (MIS).
14
[iv] Key duties &
responsibilities
1. Develops implements and regularly reviews the human resources policies, procedures and guidelines and ensures their compatibility with the constitution of the Republic of South Sudan and the employment laws and other legislations.
2. Maintains the utmost confidentiality in dealing with employee records and business information with the view to sustain the integrity of the Authority.
3. Ensures that excellent support services in terms of human resources, administration and Information Technology are provided to all the Directorates and maintains effective working relationship with employees as a strategy to enhance productivity and corporate performance.
4. Plans, organizes, directs, coordinates the Directorate’s work plan; assigns projects and programmed responsibilities; reviews and evaluates work methods and procedures; meets with staff to identify and resolve problems and monitors performance on a monthly basis.
5. Coordinates the recruitment function of the Authority on the basis of laid down policy and procedures and ensures that at all times, recruitment is based on merit.
6. Formulates the Authority’s five year strategic staff training and organization development plan to meet professional and
organizational human resources requirements in order to sustain corporate performance in the ever changing environment.
7. Oversees the design and development of compensation strategy and programs for the Authority with the view to make the SSRA the employer of choice and to ensure regulatory compliance at all times.
8. Responsible for conducting salary surveys within labor markets in order to determine the position of the Authority, analyzes salary reports and data to determine a competitive compensation plan, every two years.
9. Plays a leading role in the procurement process of the Directorate
15
and ensures that value for money is obtained and sustained.
10. Leads in the IT technology solutions evaluation procedures with the view to enhance IT integration, improve corporate productivity and sustain value for money.
11. Recommends and maintains an organization structure and staffing levels of the Authority in order to sustain the attainment of short and long term strategic goals and objectives.
12. Develops and rolls out a performance management system in the
Authority and liaises with Directors and Line Managers to ensure employees’ performance is programmed, monitored and evaluated on bi-annual and annual basis.
13. Coordinates grievances handling and mediate workplace disputes in order to enhance team work and sustain high performance.
14. Develops and rolls out programs to enable employees acquire a clear understanding of the human resources manual, Administration and IT guidelines in order to uphold work standards and also sustain usage.
15. Leads the process of formulating the budget for the Directorate, obtain its approval, and monitors its implementation and conduct impact assessments in relation to corporate performance.
16. Responsible for the development of the Administration Manual and its implementation in order to sustain usage of items and maximize value for money.
17. Coordinates and compiles the annual fleet requirements of the Authority and monitors usage of vehicles in accordance with laid down procedures.
18. Prepares regular vehicle management reports for the Top
Management Team.
19. Ensures that the IT function is adequately resourced, hardware and software is operational, secure and up-to-date and meets SSRA needs.
20. Leads the process of formulating the business oriented work culture of SSRA and provides recommendations on changes in order to accomplish short and long term strategic goals and objectives.
21. Performs any other duties as may be assigned by the Executive
16
[v] Person specifications
Director from time to time.
a) Masters Degree in Human Resources Management, Organizational
Psychology and Management or Business Administration obtained from a recognized institution of higher learning.
b) Should have at least ten years of working experience in human resources development and administration, obtained from the public sector or a reputable private sector organization;
c) Demonstrated experience in institutional capacity building of organizations is a critical requirement.
d) Experience in design, development and implementation of salary administration plans and benefit programs.
e) Proven written and verbal communication and interpersonal skills;
f) Ability to motivate teams to produce quality output within tight timeframes and to simultaneously manage several projects.
g) Experience in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
h) Ability to participate in and facilitate group meetings.
i) Ability to analyze and assess training and development needs is mandatory.
[vi] Position Grade
Position Title DIRECTOR OF PLANNING & PROGRAMMING
Key Function
[ii] Purpose of the position
Planning and programming of road development & maintenance projects
To formulate detailed strategies for the development and maintenance of the international and interstate road network in accordance with the Government of South Sudan transport sector policy and objectives and to ensure that investment decisions imbedded in the SSRA strategic and business plans are arrived at on the basis of accurate and reliable data, and an innovative approach is encompassed in the planning, programming and procurement functions in order
17
to maximize value for money.
[iii] Position relationships
[iv] Key duties &
responsibilities
♦ Reports to the Executive Director.
♦ Supervises Managers Network Planning; Manager Monitoring & Evaluation and Managers Technical Services.
1. Responsible for planning and programming road improvement interventions on the network under the jurisdiction of SSRA.
2. Participates in the process of formulating the Authority’s short, medium and long term programs and monitors their implementation.
3. Participates in the preparation of SSRA business and strategic plans and also the annual budget and reports.
4. Responsible for the preparation and update of the Authority’s Network Management Manual.
5. Ensures that the Directorate of Planning and Programming activities are effectively managed and evolve on work principles of high quality and timely output.
6. Develops and implements data collection mechanism for the Directorate and ensures that network data is continuously collected, analyzed and integrated into the management of the Authority’s planning and programming and decision support systems.
7. Ensures that the Authority’s technical documents, including specifications and standard drawings/bidding documents are updated in line with best practices.
8. Leads the process of procuring feasibility, detailed engineering designs and other studies related to the preparation of program priorities and project scope and costs.
9. Initiates and maintains links with specialist research institutions and similar bodies, identifies areas of technological development which may offer benefits to South Sudan road sector and introduces their piloting.
10. In conjunction with the Ministry responsible for roads in South Sudan, identifies, formulates, implements and reports on research projects
18
deemed to offer the road sector benefits in terms of costs, mileage etc.
11. Manages the Directorate in such a way that it provides expertise and related support to the Directorate of Projects, Road Maintenance and others, for example through workshops, seminars, on-line presentations, among others.
12. Keeps under review maintenance, operations and procurement strategies and recommends measures to enhance value for money.
13. Monitors trends of factors affecting the Authority activities and operations such as construction and maintenance unit costs and develops mitigating strategies or best practices as appropriate.
14. Provides leadership to staff members in the Directorate and sees that they are fully deployed and strategically utilized.
15. Leads the recruitment process for employees in the Directorate by providing terms of reference, person specifications, pre screening, CV evaluation and interviews and selection.
16. Responsible for the approval of payments for services provided to the
Directorate of Planning and Programming on the basis of defined procedures, standards and practices.
17. Plays a leading role in the procurement of consultants for road designs and related programs by ensuring that value for money is obtained and sustained.
18. Responsible for preparation of the Directorate’s solicitation documents.
19. Maintains personal and professional development in order to meet the changing demands of the job.
20. Participates in appropriate training activities and proposes training programs for staff of the directorate on an annual basis.
21. Responsible for putting together the training plan for the Directorate and liaises with the Directorate of Administration and Human Resources Development for its approval and implementation.
22. Attends management team meetings and systematically presents the status of planning and programming among other things. Ensures that staff meetings within the directorate are held regularly.
19
[v] Person
specifications
23. Liaises with the Manager, Corporate Communications and issues briefs and presentations on the status or progress of road planning and programming in order to enhance public confidence and also to reflect Government commitment to development of the roads sector.
24. Assigns tasks to Technical Managers and Specialists and evaluates their performance.
25. Updates and advises the Executive Director on matters pertaining to the Directorate of Planning and Programming.
26. Performs any other duties as assigned by the Executive Director from time to time.
a. Must be a Registered/Chartered Engineer with postgraduate qualifications in Highways, Project Management or General Management obtained from a recognised institution of higher learning.
b. At least ten (10) years working experience in road development in government agencies or with reputable consultancy firms or contractors.
c. Demonstrated high level involvement in road sector planning and programming.
d. Knowledge and working experience with road management decision support systems is a requirement.
e. Proven ability to effectively manage relationships with consultants and contractors.
f. Must be a team leader and player.
g. Ability to work in an international and multicultural environment.
h. Developed communication skills, oral and written.
i. High organizational capability.
j. Fluent in English.
[vi] Position Grade
20
Position Title CHIEF INTERNAL AUDITOR
Key Function
[ii] Purpose of the position
[iii] Position relationships
Management of the internal audit function to ensure effectiveness, efficiency & value for money.
To manage the internal audit function as a management tool designed to ensure compliance with internal control systems and laid down financial regulations, management procedures, Board resolutions, operational manuals and management decisions in the South Sudan Roads Authority with the view to maximize effectiveness, efficiency and value for money.
♦ Reports to the Executive Director.
♦ Supervises Manager Internal Audit – Technical and Manager Internal Audit – Systems & Finance
21
[iv] Key duties &
responsibilities
1. Responsible for developing and leading the Office of Internal Audit in a professional manner and to ensure that it is effective and commands the highest standard of respect, both internally and externally.
2. Prepares the Internal Audit Manual for South Sudan Roads Authority with details of the annual audit scope and coverage, audit plans and undertakes regular updates.
3. Responsible for the preparation and roll out of short and long term audit plans having due regard to appropriate measures of risk.
4. Undertakes Audit of transactions undertaken in the Authority on a regular and adhoc basis in order to ascertain compliance with policies, procedures, rules, regulations, laws and standards.
5. On adhoc basis, examines financial documents, statements, stores records, and related reports in order to verify their accuracy, consistency and viability.
6. Ensures that all allegations of financial irregularity, impropriety, fraud and corruption are promptly and fully investigated in order to bring the culprits to book and also to send a signal to others that such actions are not tolerated in South Sudan Roads Authority.
7. Undertakes information technology systems audits in order to ascertain the degree of consistency, accuracy, dependability; the magnitude of imbedded risk and the extent of intended usage and proposals for mitigation course of action with timelines.
8. Examines all the Authority expenditures in order to ascertain correctness, prudence and value for money in accordance with explicit and implied requirements of the Government of South Sudan, Development Partners, the Road Fund and other stakeholders.
9. Plans and undertakes technical audits of civil works contracted in order to ascertain the degree of compliance with technical specifications, bills of quantities, contract management aspects and report accordingly with the view to attain the set quality standard.
10. Responsible for reviewing, appraising the extent to which the Authority’s assets are accounted for and safeguarded against losses arising from fraud, waste, extravagance and inefficient administration.
22
11. Analyses operational and management processes and system controls’ effectiveness and efficiency with a view to improve them and propose value added recommendations.
12. Maintains personal and professional development in order to meet the changing demands of the job.
13. Participates in appropriate training activities and proposes training programs for Internal Audit staff on annual basis.
14. Prepares and presents to the Audit Committee of the Board and the Executive Director periodic audit reports on the status of SSRA activities in respect to compliance with procedures, systems and quality standards.
15. Periodically reviews the monthly accounts packages for accuracy and timeliness in relation to commercial standards as specified in the financial manual.
16. Where necessary, attends management team meetings.
17. On a monthly basis, audit the payroll verifying the accuracy of staff emoluments and deductions there from.
18. Performs any other duties as may be assigned by the Board and the Board Audit Committee.
23
[v] Person specifications
a. The jobholder must have a degree in Accounting or Economics or
Finance or Business Administration or equivalent from a recognized
University or institution of higher learning and be a fully accredited member of an internationally recognized accounting institute e.g.
ACCA.
b. Must possess not less than 10 years working experience in auditing work, obtained from the public and/or private sector. The jobholder should also have an in-depth understanding and application of international accounting and auditing standards.
[vi] Position Grade
Position Title
Key Function
[ii] Purpose of the position
[iii] Position relationships
[iv) Key duties &
responsibilities
LEGAL COUNSEL
Provision of effective legal services, advice & representation
To provide the Authority with effective legal services, advice, and representation for legal issues cognate to the core business with the view to minimize compensations and related litigation costs; and to maximize resource utilization and compliance.
♦ Reports to the Executive Director.
♦ Supervises Legal Officers
1. Develops and implements legal processes and systems in order to protect the privileges, obligations and the rights of the Authority;
2. Prepares and renders legal opinions to the Executive Director, Board of Directors and staff members as requested;
3. Provides legal opinion at meetings of the Board of Directors with the view to ensure that deliberations and resolutions are aligned with
24
[v] Person
specifications
the SSRA Act and other appropriate laws of RSS;
4. Provides legal assistance in the drafting of legal documents, Board
Policies, management rules and regulations, resolutions, applications of diverse kinds and other legal or related papers upon request;
5. Attends various negotiation sessions, grievance hearings, administrative hearings, arbitrations or appeals and provides legal services and counsel;
6. Prepares pleadings, and handles depositions, interrogatories, pretrial motions, pretrial settlements, conferences, studies and interprets laws, court decisions, ordinances and other legal authorities in order to enhance the performance of the Authority;
7. Liaises with outside contracted Counsel in order to represent the Authority in legal matters, internally and outside the country.
8. Advises the Authority on legal compliance issues in the course of performing day to day activities;
9. Prepares business contracts and ensures that ambiguities are eradicated in order to protect the interests of the Authority and also to uphold the concept of value for money in the transactions.
10. Assists in collecting data, information and evidence for decision making by Management on case by case basis.
11. Performs any other duties which may be assigned by the Executive Director from time to time.
a. Bachelors of Law Degree obtained from a recognized institution of higher learning. Must be a registered advocate of the High Court, and licensed to practice law in South Sudan. Post graduate qualifications in the law of contract, negotiations, or administrative law are an added advantage.
b. Must possess at least eight (8) years of working experience in law within Legal Chambers in the private sector or in main stream government departments or entities.
25
c. Should possess extensive knowledge of procurement regulations; fixed price contracts, cost reimbursement contracts, ceiling price contracts, basic contract instruments, appropriate INCOTERMS established by International Chamber of Commerce.
d. Should have experience working with Government Contracts regulatory agencies and development partners;
e. Should have significant working experience in contract law, compliance and business administration;
f. Must possess excellent communication skills in English.
g. At a personal level, the jobholder must be able to quickly gain the confidence and respect of others, particularly top management team;
h. Must be self-assured and intellectually honest, able to identify and resolve issues effectively and make on-the-spot risk calls, even when unpopular or faced with internal business pressure.
[vi] Position Grade
Position Title MANAGER, CORPORATE COMMUNICATIONS
Key Function
[ii] Purpose of the position
Create, promote and enhance SSRA’s image
To promote activities that enhance SSRA’s image and also to provide timely and factual responses to stakeholders and the general public on specific issues attracting publicity with the view to increase political and general public confidence in international and interstate road maintenance and development programs to the effect that the Authority is increasingly achieving high quality and
26
value for money.
[iii] Position ♦ Reports to the Executive Director.
relationships ♦ Supervises Communications Officers
[iv) Key duties &
responsibilities
1. Responsible for the conceptualization, planning, development, execution, monitoring and evaluation of an organization branding, advocacy and communication strategy to promote the Authority’s image, activities and programmes both in South Sudan and abroad;
2. Formulation of the Communications Strategy shall include undertaking of communications audit, a stakeholder mapping and desk review. The jobholder shall also establish a communications baseline either through previous strategies or researches carried out in the sector addressing public perceptions of the roads sector or a media content analysis covering the last two years.
3. Acts as the Authority’s spokesperson in relation to briefs, and by providing timely official responses to issues raised by outside parties;
4. Maintains a media profile for all relevant issues and support follow-up on Special issues of Public Interest such as Road Use, Road Sector HIV Awareness, Environmental Conservation, Resettlement of Road Projects Affected Persons, Gender Mainstreaming, Good Governance and Accountability, etc;
5. Manages media activities such as organizing visits to project sites, facilitating photo coverage and TV footage, radio interviews and special events, and utilizes both web-based and traditional media where appropriate in order to generate and maintain public interest on Interstate and International Roads issues, and tell the story of SSRA’s contribution to national economic development.
6. Develops a strategy to get National Roads issues into the public domain, and strengthen political will in support of SSRA's mission and objectives, (including communication assessment and analysis, development of a communication plan, strategic use of resources and involvement in key programme processes, especially situation analysis, reviews and evaluations);
7. Advises the Executive Director and the SSRA Corporate Communications team on the effective use of tools of mass
27
communication, including press briefings and conferences and media interviews, to achieve organizational objectives;
8. Adapts and disseminates advocacy materials to identified target audiences, arranging translations into local language(s), as necessary. Identifies the need for additional materials/activities, such as radio and television programmes, publications, photographs, websites, etc., to advocate and promote organizational goals within the country, and manage their production and distribution to the target audiences;
9. In coordination with the Executive Director, SSRA, participates in global advocacy activities by planning visits to International Forums and/or workshops, including preparation of information materials
(e.g., press releases, programme summaries, country fact sheets and media kits), and necessary logistic arrangements;
10. Developing and managing relationships with the public media in order to promote the Authority’s corporate image;
11. Responsible for preparing briefs, conferences, in-house newsletters, brochures, interviews on TVs, and Radio and other public communications for the Authority’s short and long term plans and achievements.
12. Adequately assists in standardizing the Authority’s management reports, press releases, speeches and briefing notes (for the
Executive Director) including coordination of the drafting of the
Authority’s reports to external stakeholders;
13. Ensures that SSRA releases good quality reports, project proposals and other written materials. This includes standard layout, translations, branding, coherence with proposal / report guidelines, statistics and budget review.
14. Fosters community relations and involvement in community initiatives under the umbrella of corporate social responsibility.
15. Identifies opportunities for SSRA staff to publicise achievements of the Authority, through, for example media interviews and appearances on talk shows, facilitate the process and provide guidance and support to the staff concerned;
16. Provides up to date and accurate general and technical information
28
to the SSRA website;
[v] Person
specifications
[vi] Position Grade
17. Performs any other duties as may be assigned by the Executive
Director.
a. Masters Degree in Communication, Journalism or Public Relations or its equivalent obtained from a recognised University or institution of higher learning.
b. At least eight (8) years of professional work experience in communications, print and broadcast media and programme monitoring and evaluation, of which two years should be in developing countries. Working experience with a large organization will be an added advantage.
c. The applicant should also be experienced in designing and implementing development communications strategies.
d. Ability to express clearly and concisely ideas and concepts in written form; specific skills in writing press releases, speeches, articles / stories for traditional and electronic media, report writing and editing;
e. Proven ability to conceptualize, plan and execute ideas, as well as impart knowledge and teaching skills;
f. Proven ability to effectively manage relationships with media, government officials, the general public and Development partners;
g. Strong working knowledge of computer systems and applications, specifically interactive digital media and Red Dot;
h. Proven ability to work both independently and as part of a team;
i. Ability to work in an international and multicultural environment;
j. Excellent team player;
k. High organizational capability;
l. Fluency in English.
Duration of Engagement:
Three (3) years employment contract, renewable based on performance.
29
Remuneration
Attractive Remuneration packages.
Mode of Applying for the Positions
In order to apply for the position(s), the applicant is required to submit the following:
1. Application for the position including;
2. A detailed curriculum vitae,
3. A capability statement – indicating the technical understating of the Terms of Reference for the position, the working experience attainments and providing evidence of the attributes indicated in the Person specifications,
4. Provide names, address including e-mail, and telephone contacts of three referees, one of whom should be the current or most recent employer.
5. Copies of academic certificates and transcripts.
The above documents constitute the application for the position, and the applicant is required to endorse each page of the document(s) to be submitted. Applications by e-mail are admissible provided they are in PDF format. E-mail applications should be addressed to: ssrajobs@sisp-sudan.com
Candidates submitting hard copies of the application, should send one original and two photocopies, sealed in one envelope, clearly marked with the following words “Application for the Position of ……. South Sudan Roads Authority” addressed to and delivered by hand or courier to:
The Chairman of the Board of Directors,
South Sudan Roads Authority
Ministry of Roads and Bridges
Yei Road Offices
Republic of South Sudan
Juba, South Sudan
Attention: The Secretariat
South Sudan Roads Authority
Yei Road Office
The closing date for receiving applications is Thursday 15th December 2011 at 5.00 p.m. local time.
The Act stipulates that the SSRA shall have responsibility for the management, development, rehabilitation and maintenance of all Inter-state and International Roads in South Sudan and road development in war affected areas as may be directed by the
Minister of Roads and Bridges.
SSRA is a legal entity with a duly constituted Board of Directors. The priority of the Board now is to make SSRA operational. SSRA is committed to the highest standard of corporate governance, business integrity and professionalism. In this respect, the Board of Directors, SSRA, now invites applications from South Sudan Citizens to fill a number of available positions in the Authority as described below. These senior management positions in SSRA need persons of high moral character and proven integrity, with relevant qualifications and work experience relating to the functions of the respective Directorate of the Authority.
Position Title DIRECTOR OF ROAD MAINTENANCE
1
Key Function
[ii] Purpose of the position
[iii] Position relationships
[iv) Key duties &
responsibilities
Management of Road Maintenance Programs and Weighbridges
To lead the formulation of SSRA road maintenance strategic plan, coordinate the implementation of approved road maintenance program; monitor the performance of weighbridges as a subsidiary business of SSRA, lead the process of technological innovations in road maintenance and ensure that acceptable standards are maintained in all the undertakings, control costs and time overruns in order to maximize value for money.
♦ Reports to the Executive Director.
♦ Supervises Road Maintenance Managers
1. Responsible for formulating the SSRA annual road maintenance plan
by incorporating necessary details including but not limited to costs,
bills of quantities, timeframe, sources of materials and methodology to
be adopted.
2. Ensures that the approved annual Road Maintenance budget and program is implemented as programmed by minimizing deviations.
3. Ensures that the Directorate of Road Maintenance is effectively managed and evolves on work principles of high quality and timely output.
4. Liaises with the Ministry responsible for roads and formulates the national road reserves policy and ensures that all road reserves on international and interstate roads are fully protected against encroachers with the view to minimize road development costs.
5. Oversees the annual bridges condition assessments on the international and interstate roads
6. Oversees the preparation of annual bridge maintenance programs and ensures that appropriate maintenance interventions are carried out in a timely manner with a view to sustain movement of people and goods in order to accelerate economic growth and development.
7. Maintains a database of contractors and consultants capable of
2
undertaking various road maintenance works and with the view to program SSRA activities and minimize time and cost overruns.
8. Responsible for conducting annual roads condition assessments, maintains a database with the view to prioritize and formulate appropriate and cost effective maintenance interventions.
9. Develops and implements the Labor Based Manual and ensures that the set standards are attained with a view to enhance value for money.
10. Leads the process of formulating SSRA road maintenance manual by incorporating, among other things, civil work standards, parameters of materials, road safety standards and monitors compliance by contractors.
11. Provides leadership to staff members in the Directorate and sees that they are fully deployed and strategically utilized.
12. Leads the recruitment process for employees in the Directorate by providing terms of reference, person specifications, pre screening, CV evaluation and interviews and selection.
13. Ensures that Axle load control services are compliant with East African Community requirements and compare favorably with similar ones in the neighboring countries in order to protect the investment in roads and enhance movement of cargo in order to accelerate economic growth and development.
14. Responsible for the approval of payments for road maintenance contracts on the basis of SSRA defined procedures, standards and practices.
15. Plays a leading role in the procurement of contracts and consultants for road maintenance programs by ensuring that value for money is obtained and sustained.
16. Responsible for preparation of road maintenance contract documents.
17. Ensures that technical and related road maintenance implementation issues are resolved in an amicable and in a timely manner with the view to minimize costs and time overruns.
18. Responsible for the training plan for the Directorate and liaises with the
Directorate of Administration and Human Resources Development for
3
its approval and implementation.
19. Maintains personal and professional development in order to meet the changing demands of the job; participates in appropriate training activities and proposes training programs for staff in the Directorate on an annual basis.
20. Attends management team meetings and systematically presents the status of road maintenance program among other things. Ensures
Directorate level meetings are held regularly.
21. Liaises with the Manager, Corporate Communications and issues briefs and presentations on the status of the road maintenance program in order to enhance public confidence and also to reflect Government commitment to road maintenance.
22. Assigns tasks to Road Maintenance Managers and evaluates their
performance.
23. Updates and advises the Executive Director on matters pertaining to road maintenance.
24. Monitors the costs and time overruns of road maintenance programs, identifies, documents causes and presents them to management and other stakeholders as lessons learnt with the view to minimize their reoccurrence in future maintenance activities.
25. Performs any other duties as assigned by the Executive Director from time to time.
[v] Person
specifications
a) Must be a Registered/Chartered Engineer with postgraduate qualifications in Highways, Project Management or General Management obtained from a recognised institution of higher learning.
b) At least ten (10) years working experience in road maintenance and development in government agencies or with reputable consultancy firms or contractors.
c) Demonstrated experience of the project cycle, public procurement of road maintenance works and contract management;
d) Proven ability to effectively manage relationships with consultants and contractors;
e) Strong working knowledge of road computer based systems;
4
f) Proven ability to work both independently and as a team leader;
g) Developed communication skills; oral and written;
h) High organizational capability;
i) Fluent in English;
[vi] Position Grade
Position Title DIRECTOR OF FINANCE
Key Function
[ii] Purpose of the position
[iii] Position relationships
[iv) Key duties &
responsibilities
Financial management & reporting
To manage all financial resources and related matters and in specific terms, the preparation of monthly, quarterly and annual financial statements; developing and implementing prudent financial management systems and internal controls to ensure compliance with financial regulations and requirements of the Government of South Sudan, and development partners involved in financing the roads sector. He/she will interface with internal and external auditors in order to attend to any audit queries.
♦ Reports to the Executive Director. ♦ Supervises the Finance Manager
1. Responsible for planning, directing and controlling financial resources for SSRA by following laid down financial policies, procedures and regulations in accordance with the legal framework governing public finances in the Republic of South Sudan, financial procedures set by development partners and also on the basis of international accepted accounting/financial standards.
2. Leads the process of developing the SSRA financial manual and systems, bearing in mind public financial legislations of the country and prudent financial standards with the view to enhance corporate governance.
5
3. Ensures that the Directorate of Finance is effectively managed and centered on high quality and timely outputs. Formulates the financial and accounting short, medium and long term programs in order to support the core and subsidiary businesses of SSRA.
4. Contributes to the formulation of the Authority’s business and strategic plans and Annual Reports.
5. Leads the recruitment process for employees in the Directorate by providing terms of reference, person specifications, pre screening,
CV evaluation and interviews and selection.
6. Provides leadership to staff members in the Directorate and sees that they are fully deployed and strategically utilized.
7. Formulates, establishes and enhances internal control systems to ensure that financial utilization, management and report procedures for SSRA expenditure comply with requirements of the Government of South Sudan, the Road Fund and development partners.
8. Leads the process of computerizing SSRA financial management systems and ensures that compliance is strictly maintained and procedures are followed for back-ups and retrievals.
9. Responsible for timely preparation of SSRA annual budget and cash flow projections in relation to the Performance Agreement with the Ministry overseeing roads and the Road Fund.
10. Ensures that the SSRA Financial Management Manual is reviewed and updated on annual basis and disseminated to members of staff.
11. Provides comptrollership functions in order to ensure that day to day financial transactions are effected according to legislations, policies, procedures and generally accepted accounting principles.
12. Maintains the assets register of the Authority and ensures that it is regularly updated.
13. Maintains personal and professional development in order to meet the changing demands of the job.
14. Participates in appropriate training activities and proposes training programs for subordinate staff on annual basis.
6
[v] Person
specifications
15. Attends management team meetings and systematically presents the financial status of the Authority, among other things.
16. Ensures that SSRA is compliant with the regulatory requirements of all statutory bodies e.g. taxation, social security in respect to financial transactions.
17. Producing accurate monthly, quarterly and annual financial statements and maintaining the integrity therein and submits them to relevant authorities e.g. Management Team, Board of Directors,
Auditors, parliament and development partners.
18. Responsible for the training plan for the Directorate and liaises with the Directorate of Administration and Human Resources for its approval and implementation.
19. In a timely manner, presents financial transaction documents to internal and external auditors as requested, responds to audit queries and implements the recommendations with the view to improve financial management systems of SSRA.
20. Updates and advises the Executive Director on financial matters pertaining to SSRA.
21. Performs any other duties as assigned by the Executive Director from time to time.
a. Must possess a Bachelors degree in Accounting, Finance, Economics, Business Administration, Business Computing, or in a related field obtained from a recognised institution of higher learning.
b. Must have attained full membership of a professional accounting body e.g. CPA, ACCA.
c. Have at least 10 years practical working experience obtained from a public sector or private sector organisation.
d. Must have held a managerial position in a busy financial environment for at least three years.
e. Proven ability to meet several deadlines and manage a number of requests is necessary.
f. Demonstrated working experience with donor funded projects is essential.
7
g. Strong working knowledge and working experience with computerized accounting systems is mandatory.
h. Proven ability to work both independently and as a team leader;
i. Ability to work in an international and multicultural environment;
j. Developed communication skills, oral and written;
k. High organizational capability;
l. Fluent in English;
[vi] Position Grade
Position Title DIRECTOR OF PROCUREMENT
Key Function
[ii] Purpose of the position
[iii] Position relationships
[iv) Key duties &
responsibilities
Management of the procurement and disposal of works, goods & services
To ensure that all South Sudan Roads Authority Procurements and Disposals are fully compliant with the legal framework, regulations and standards governing public procurement in the Republic of South Sudan and also any special requirements spelt out by the Development Partners supporting the roads sector.
♦ Reports to the Executive Director.
♦ Supervises Procurement Manager, Works & Services; and Procurement Manager, Goods & Supplies
1. Ensures that procurement and disposal activities of SSRA are conducted in a fair and transparent manner in order to uphold the principle of value for money and in consonance with the procurement and disposal legal framework, procedures and regulations of the Republic of South Sudan and those systems and procedures adopted
8
by the various Development Partners.
2. In consultation with the Directors and the Executive Director, prepare medium and long term procurement and disposal plans in line with
SSRA’s business plan and mid-term and long-term plans.
3. Studies from time to time and advises the Executive Director on the feasibility of implementing innovative project delivery and financing strategies and gives business direction to the procurement function.
4. Liaises with the Director of Administration and Human Resources Development in order to determine short and long term human resources requirements for the Directorate based on mid-term and long-term procurement needs of the Authority.
5. Receives and reviews annual procurement plans from the Directorates and compiles SSRA’s annual procurement plan and seeks for its approval and communicates it to other stakeholders.
6. Reviews and authorizes invitation to bid notices before their publications;
7. Reviews and authorizes all communications with bidders;
8. Oversees the preparation of solicitation documents;
9. Oversees pre-bid meetings, bid closings, bid openings, evaluations and negotiations;
10. Oversees the preparation of contract documents and subsequent amendments, if any;
11. Develops and implements a robust procurement monitoring system and follows up mechanisms to ensure that procurement activities are carried out as planned; identifies any deviations and takes appropriate actions and submits biweekly procurement reports to the management.
12. Initiates appropriate quality assurance procedures to the procurement function of SSRA.
13. Represents the Directorate of Procurement in Contracts Committee meetings;
14. Liaises with the Chief Internal Auditor concerning any of his findings
9
[v] Person
specifications
pertaining to deviations from contract terms and conditions and ensures that subsequent notifications are made to the Contracts
Committee and the Executive Director as the Accounting Officer.
15. Reviews and authorizes recommendations of membership of evaluation and negotiation committees to the Contracts Committee;
16. Reviews and authorizes notices of best evaluated bidders;
17. Ensures that all procurement documents including bid notices, solicitation documents, bid submissions, bid evaluation reports, contract documents, amendments, if any, and related communications and other records are filed and kept in accordance with best practices;
18. Liaises with the Director of Administration and Human Resources Development to prepare annual capacity building requirements of the Directorate based on identified skill gaps and talents.
19. Undertakes on the job training of staff in the Directorate, User Departments and other stakeholders on procurement rules and procedures of Development Partners including procurement best practices;
20. Liaises with relevant Government authorities and Development
Partners in order to ensure compliance with their procedures and to resolve identified procurement issues;
21. Performs such other related duties as may be assigned by the
Executive Director from time to time.
a. The applicant must be a registered engineer with a B.Sc. degree in
Civil or Highway Engineering plus a post graduate qualifications in Project/Construction/Contract Management or
Procurement/Purchasing; must have 10 years of professional working experience in planning, design, procurement, construction or management of road or bridge works, out of which:-
b. Three years shall be in public procurement in a busy public/private sector organization or projects procuring engineering works, services, goods and supplies. The candidate shall demonstrate a good knowledge of public procurement systems including
10
international competitive bidding;
c. Two years shall be in procurements financed by multilateral Development Partners such as the World Bank, European Union, African Development Bank, the Arab Development Banks/Funds and others using procurement procedures and guidelines of these Development Partners;
d. Two years shall be in procurements financed by Government under specified legal framework, Regulations, Standard Bidding Documents and Guidelines;
e. Three years of experience in the design/design review of roads and bridges including preparation/review of technical specifications.
f. Must demonstrate skills and ability in Computer applications and use of software programs relevant to procurement planning, database, monitoring and reporting;
g. The candidate must also be able to demonstrate a high level of communication (both oral and written), interpersonal, negotiation and management skills and ability to work with teams at all levels;
h. Above all the applicant must be of high integrity with good time management, organization and planning skills; s/he must be self motivated with the ability to work under pressure and meet tight deadlines;
[vi] Position Grade
11
Position Title DIRECTOR OF PROJECTS
Key Function
[ii] Purpose of the position
[iii] Position relationships
[iv) Key duties &
responsibilities
Coordination and management of the implementation of approved road development projects
To fully participate in the formulation of SSRA strategic plan. To coordinate and manage the implementation of approved road development projects on the basis of acceptable standards and control costs and time overruns in order to maximize value for money.
♦ Reports to the Executive Director. ♦ Supervises the Project Managers
1. Ensures that the Directorate of Projects is effectively managed and centered on high quality and timely outputs.
2. Makes contributions to the SSRA annual strategic plan and budgets by providing realistic costs and time schedules for road development project implementation.
3. Participates in the preparation and update of standard drawings/documents, specifications and solicitation documents.
4. Provides leadership to staff members in the Directorate and sees that they are fully deployed and strategically utilized.
5. Leads the recruitment process for employees in the Directorate by providing terms of reference, person specifications, pre screening, CV evaluation and interviews and selection.
6. Develops and rollout the project implementation and standard operational manual for SSRA and monitors compliance of use.
7. Responsible for the approval of payments for development projects on the basis of defined procedures, standards and practices.
8. Plays a leading role in the procurement of contracts and consultants for development projects by ensuring that value for money is obtained and
12
sustained.
[v] Person
specifications
9. Responsible for preparation of development contracts documents.
10. Ensures that technical and related project implementation issues are resolved in an amicable and in a timely manner in order to enhance synergy and to minimize costs and time overruns.
11. Liaises with the Manager, Corporate Communications and issues briefs and presentations on the status or progress of specific development projects in order to enhance public confidence and also to reflect Government commitment to development.
12. Develops and rolls out the Quality Assurance Manual for Road
Development Projects and monitors compliance.
13. Assigns tasks to Project Managers and evaluates their performance.
14. Responsible for preparing the training plan for the Directorate and liaises with the Directorate of Administration and Human Resources for its approval and implementation.
15. Updates and advises the Executive Director on matters pertaining to road development projects.
16. Monitors the costs and time overruns of Development Projects, identifies and documents causes and presents them to management and other stakeholders as lessons learnt with the view to minimize their occurrence in future development projects.
17. Performs any other duties as may be assigned by the Executive
Director from time to time.
a. Must be a Registered/Chartered Engineer with postgraduate qualifications in Highways, Project Management or General Management obtained from a recognised institution of higher learning.
b. At least ten (10) years working experience in road development or related infrastructure development in government agencies or with reputable consultancy firms or contractors.
c. Demonstrated management experience of the project circle, public procurement of road works and contract management;
13
d. High level ability to conceptualise, plan and execute ideas, as well as impart knowledge and skills;
e. Proven ability to effectively manage relationships with consultants and contractors;
f. Strong working knowledge of road development computer based systems;
g. Proven ability to work both independently and as a team leader;
h. Ability to work in an international and multicultural environment;
i. Working experience in implementation of road development projects funded by World Bank, EU, African Development Bank and other development partners will be an added advantage.
j. Developed communication skills, oral and written;
k. High organizational capability;
l. Must be fluent in English;
[vi] Position Grade
Position Title DIRECTOR OF ADMINISTRATION & HUMAN RESOURCES DEVELOPMENT
Key Function
[ii] Purpose of the
position
[iii] Position relationships
Management of the Roads Authority Offices, vehicles and facilities & development of the human resources function
To formulate and implement SSRA’s human resources development policies, systems and procedures in order to make SSRA the employer of choice; supports the Executive Director to effectively manage the organization, and ensures that SSRA offices at the headquarters and regions run efficiently and effectively, coordinates the procurement of office supplies, stationery, furniture and manages the vehicle fleet, and makes sure that there is systematic development and delivery of management information for the efficient and cost effective discharge of SSRA core and subsidiary businesses.
♦ Reports to the Executive Director.
♦ Supervises Manager Human Resources; Manager Administration and Manager Management Information Systems (MIS).
14
[iv] Key duties &
responsibilities
1. Develops implements and regularly reviews the human resources policies, procedures and guidelines and ensures their compatibility with the constitution of the Republic of South Sudan and the employment laws and other legislations.
2. Maintains the utmost confidentiality in dealing with employee records and business information with the view to sustain the integrity of the Authority.
3. Ensures that excellent support services in terms of human resources, administration and Information Technology are provided to all the Directorates and maintains effective working relationship with employees as a strategy to enhance productivity and corporate performance.
4. Plans, organizes, directs, coordinates the Directorate’s work plan; assigns projects and programmed responsibilities; reviews and evaluates work methods and procedures; meets with staff to identify and resolve problems and monitors performance on a monthly basis.
5. Coordinates the recruitment function of the Authority on the basis of laid down policy and procedures and ensures that at all times, recruitment is based on merit.
6. Formulates the Authority’s five year strategic staff training and organization development plan to meet professional and
organizational human resources requirements in order to sustain corporate performance in the ever changing environment.
7. Oversees the design and development of compensation strategy and programs for the Authority with the view to make the SSRA the employer of choice and to ensure regulatory compliance at all times.
8. Responsible for conducting salary surveys within labor markets in order to determine the position of the Authority, analyzes salary reports and data to determine a competitive compensation plan, every two years.
9. Plays a leading role in the procurement process of the Directorate
15
and ensures that value for money is obtained and sustained.
10. Leads in the IT technology solutions evaluation procedures with the view to enhance IT integration, improve corporate productivity and sustain value for money.
11. Recommends and maintains an organization structure and staffing levels of the Authority in order to sustain the attainment of short and long term strategic goals and objectives.
12. Develops and rolls out a performance management system in the
Authority and liaises with Directors and Line Managers to ensure employees’ performance is programmed, monitored and evaluated on bi-annual and annual basis.
13. Coordinates grievances handling and mediate workplace disputes in order to enhance team work and sustain high performance.
14. Develops and rolls out programs to enable employees acquire a clear understanding of the human resources manual, Administration and IT guidelines in order to uphold work standards and also sustain usage.
15. Leads the process of formulating the budget for the Directorate, obtain its approval, and monitors its implementation and conduct impact assessments in relation to corporate performance.
16. Responsible for the development of the Administration Manual and its implementation in order to sustain usage of items and maximize value for money.
17. Coordinates and compiles the annual fleet requirements of the Authority and monitors usage of vehicles in accordance with laid down procedures.
18. Prepares regular vehicle management reports for the Top
Management Team.
19. Ensures that the IT function is adequately resourced, hardware and software is operational, secure and up-to-date and meets SSRA needs.
20. Leads the process of formulating the business oriented work culture of SSRA and provides recommendations on changes in order to accomplish short and long term strategic goals and objectives.
21. Performs any other duties as may be assigned by the Executive
16
[v] Person specifications
Director from time to time.
a) Masters Degree in Human Resources Management, Organizational
Psychology and Management or Business Administration obtained from a recognized institution of higher learning.
b) Should have at least ten years of working experience in human resources development and administration, obtained from the public sector or a reputable private sector organization;
c) Demonstrated experience in institutional capacity building of organizations is a critical requirement.
d) Experience in design, development and implementation of salary administration plans and benefit programs.
e) Proven written and verbal communication and interpersonal skills;
f) Ability to motivate teams to produce quality output within tight timeframes and to simultaneously manage several projects.
g) Experience in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
h) Ability to participate in and facilitate group meetings.
i) Ability to analyze and assess training and development needs is mandatory.
[vi] Position Grade
Position Title DIRECTOR OF PLANNING & PROGRAMMING
Key Function
[ii] Purpose of the position
Planning and programming of road development & maintenance projects
To formulate detailed strategies for the development and maintenance of the international and interstate road network in accordance with the Government of South Sudan transport sector policy and objectives and to ensure that investment decisions imbedded in the SSRA strategic and business plans are arrived at on the basis of accurate and reliable data, and an innovative approach is encompassed in the planning, programming and procurement functions in order
17
to maximize value for money.
[iii] Position relationships
[iv] Key duties &
responsibilities
♦ Reports to the Executive Director.
♦ Supervises Managers Network Planning; Manager Monitoring & Evaluation and Managers Technical Services.
1. Responsible for planning and programming road improvement interventions on the network under the jurisdiction of SSRA.
2. Participates in the process of formulating the Authority’s short, medium and long term programs and monitors their implementation.
3. Participates in the preparation of SSRA business and strategic plans and also the annual budget and reports.
4. Responsible for the preparation and update of the Authority’s Network Management Manual.
5. Ensures that the Directorate of Planning and Programming activities are effectively managed and evolve on work principles of high quality and timely output.
6. Develops and implements data collection mechanism for the Directorate and ensures that network data is continuously collected, analyzed and integrated into the management of the Authority’s planning and programming and decision support systems.
7. Ensures that the Authority’s technical documents, including specifications and standard drawings/bidding documents are updated in line with best practices.
8. Leads the process of procuring feasibility, detailed engineering designs and other studies related to the preparation of program priorities and project scope and costs.
9. Initiates and maintains links with specialist research institutions and similar bodies, identifies areas of technological development which may offer benefits to South Sudan road sector and introduces their piloting.
10. In conjunction with the Ministry responsible for roads in South Sudan, identifies, formulates, implements and reports on research projects
18
deemed to offer the road sector benefits in terms of costs, mileage etc.
11. Manages the Directorate in such a way that it provides expertise and related support to the Directorate of Projects, Road Maintenance and others, for example through workshops, seminars, on-line presentations, among others.
12. Keeps under review maintenance, operations and procurement strategies and recommends measures to enhance value for money.
13. Monitors trends of factors affecting the Authority activities and operations such as construction and maintenance unit costs and develops mitigating strategies or best practices as appropriate.
14. Provides leadership to staff members in the Directorate and sees that they are fully deployed and strategically utilized.
15. Leads the recruitment process for employees in the Directorate by providing terms of reference, person specifications, pre screening, CV evaluation and interviews and selection.
16. Responsible for the approval of payments for services provided to the
Directorate of Planning and Programming on the basis of defined procedures, standards and practices.
17. Plays a leading role in the procurement of consultants for road designs and related programs by ensuring that value for money is obtained and sustained.
18. Responsible for preparation of the Directorate’s solicitation documents.
19. Maintains personal and professional development in order to meet the changing demands of the job.
20. Participates in appropriate training activities and proposes training programs for staff of the directorate on an annual basis.
21. Responsible for putting together the training plan for the Directorate and liaises with the Directorate of Administration and Human Resources Development for its approval and implementation.
22. Attends management team meetings and systematically presents the status of planning and programming among other things. Ensures that staff meetings within the directorate are held regularly.
19
[v] Person
specifications
23. Liaises with the Manager, Corporate Communications and issues briefs and presentations on the status or progress of road planning and programming in order to enhance public confidence and also to reflect Government commitment to development of the roads sector.
24. Assigns tasks to Technical Managers and Specialists and evaluates their performance.
25. Updates and advises the Executive Director on matters pertaining to the Directorate of Planning and Programming.
26. Performs any other duties as assigned by the Executive Director from time to time.
a. Must be a Registered/Chartered Engineer with postgraduate qualifications in Highways, Project Management or General Management obtained from a recognised institution of higher learning.
b. At least ten (10) years working experience in road development in government agencies or with reputable consultancy firms or contractors.
c. Demonstrated high level involvement in road sector planning and programming.
d. Knowledge and working experience with road management decision support systems is a requirement.
e. Proven ability to effectively manage relationships with consultants and contractors.
f. Must be a team leader and player.
g. Ability to work in an international and multicultural environment.
h. Developed communication skills, oral and written.
i. High organizational capability.
j. Fluent in English.
[vi] Position Grade
20
Position Title CHIEF INTERNAL AUDITOR
Key Function
[ii] Purpose of the position
[iii] Position relationships
Management of the internal audit function to ensure effectiveness, efficiency & value for money.
To manage the internal audit function as a management tool designed to ensure compliance with internal control systems and laid down financial regulations, management procedures, Board resolutions, operational manuals and management decisions in the South Sudan Roads Authority with the view to maximize effectiveness, efficiency and value for money.
♦ Reports to the Executive Director.
♦ Supervises Manager Internal Audit – Technical and Manager Internal Audit – Systems & Finance
21
[iv] Key duties &
responsibilities
1. Responsible for developing and leading the Office of Internal Audit in a professional manner and to ensure that it is effective and commands the highest standard of respect, both internally and externally.
2. Prepares the Internal Audit Manual for South Sudan Roads Authority with details of the annual audit scope and coverage, audit plans and undertakes regular updates.
3. Responsible for the preparation and roll out of short and long term audit plans having due regard to appropriate measures of risk.
4. Undertakes Audit of transactions undertaken in the Authority on a regular and adhoc basis in order to ascertain compliance with policies, procedures, rules, regulations, laws and standards.
5. On adhoc basis, examines financial documents, statements, stores records, and related reports in order to verify their accuracy, consistency and viability.
6. Ensures that all allegations of financial irregularity, impropriety, fraud and corruption are promptly and fully investigated in order to bring the culprits to book and also to send a signal to others that such actions are not tolerated in South Sudan Roads Authority.
7. Undertakes information technology systems audits in order to ascertain the degree of consistency, accuracy, dependability; the magnitude of imbedded risk and the extent of intended usage and proposals for mitigation course of action with timelines.
8. Examines all the Authority expenditures in order to ascertain correctness, prudence and value for money in accordance with explicit and implied requirements of the Government of South Sudan, Development Partners, the Road Fund and other stakeholders.
9. Plans and undertakes technical audits of civil works contracted in order to ascertain the degree of compliance with technical specifications, bills of quantities, contract management aspects and report accordingly with the view to attain the set quality standard.
10. Responsible for reviewing, appraising the extent to which the Authority’s assets are accounted for and safeguarded against losses arising from fraud, waste, extravagance and inefficient administration.
22
11. Analyses operational and management processes and system controls’ effectiveness and efficiency with a view to improve them and propose value added recommendations.
12. Maintains personal and professional development in order to meet the changing demands of the job.
13. Participates in appropriate training activities and proposes training programs for Internal Audit staff on annual basis.
14. Prepares and presents to the Audit Committee of the Board and the Executive Director periodic audit reports on the status of SSRA activities in respect to compliance with procedures, systems and quality standards.
15. Periodically reviews the monthly accounts packages for accuracy and timeliness in relation to commercial standards as specified in the financial manual.
16. Where necessary, attends management team meetings.
17. On a monthly basis, audit the payroll verifying the accuracy of staff emoluments and deductions there from.
18. Performs any other duties as may be assigned by the Board and the Board Audit Committee.
23
[v] Person specifications
a. The jobholder must have a degree in Accounting or Economics or
Finance or Business Administration or equivalent from a recognized
University or institution of higher learning and be a fully accredited member of an internationally recognized accounting institute e.g.
ACCA.
b. Must possess not less than 10 years working experience in auditing work, obtained from the public and/or private sector. The jobholder should also have an in-depth understanding and application of international accounting and auditing standards.
[vi] Position Grade
Position Title
Key Function
[ii] Purpose of the position
[iii] Position relationships
[iv) Key duties &
responsibilities
LEGAL COUNSEL
Provision of effective legal services, advice & representation
To provide the Authority with effective legal services, advice, and representation for legal issues cognate to the core business with the view to minimize compensations and related litigation costs; and to maximize resource utilization and compliance.
♦ Reports to the Executive Director.
♦ Supervises Legal Officers
1. Develops and implements legal processes and systems in order to protect the privileges, obligations and the rights of the Authority;
2. Prepares and renders legal opinions to the Executive Director, Board of Directors and staff members as requested;
3. Provides legal opinion at meetings of the Board of Directors with the view to ensure that deliberations and resolutions are aligned with
24
[v] Person
specifications
the SSRA Act and other appropriate laws of RSS;
4. Provides legal assistance in the drafting of legal documents, Board
Policies, management rules and regulations, resolutions, applications of diverse kinds and other legal or related papers upon request;
5. Attends various negotiation sessions, grievance hearings, administrative hearings, arbitrations or appeals and provides legal services and counsel;
6. Prepares pleadings, and handles depositions, interrogatories, pretrial motions, pretrial settlements, conferences, studies and interprets laws, court decisions, ordinances and other legal authorities in order to enhance the performance of the Authority;
7. Liaises with outside contracted Counsel in order to represent the Authority in legal matters, internally and outside the country.
8. Advises the Authority on legal compliance issues in the course of performing day to day activities;
9. Prepares business contracts and ensures that ambiguities are eradicated in order to protect the interests of the Authority and also to uphold the concept of value for money in the transactions.
10. Assists in collecting data, information and evidence for decision making by Management on case by case basis.
11. Performs any other duties which may be assigned by the Executive Director from time to time.
a. Bachelors of Law Degree obtained from a recognized institution of higher learning. Must be a registered advocate of the High Court, and licensed to practice law in South Sudan. Post graduate qualifications in the law of contract, negotiations, or administrative law are an added advantage.
b. Must possess at least eight (8) years of working experience in law within Legal Chambers in the private sector or in main stream government departments or entities.
25
c. Should possess extensive knowledge of procurement regulations; fixed price contracts, cost reimbursement contracts, ceiling price contracts, basic contract instruments, appropriate INCOTERMS established by International Chamber of Commerce.
d. Should have experience working with Government Contracts regulatory agencies and development partners;
e. Should have significant working experience in contract law, compliance and business administration;
f. Must possess excellent communication skills in English.
g. At a personal level, the jobholder must be able to quickly gain the confidence and respect of others, particularly top management team;
h. Must be self-assured and intellectually honest, able to identify and resolve issues effectively and make on-the-spot risk calls, even when unpopular or faced with internal business pressure.
[vi] Position Grade
Position Title MANAGER, CORPORATE COMMUNICATIONS
Key Function
[ii] Purpose of the position
Create, promote and enhance SSRA’s image
To promote activities that enhance SSRA’s image and also to provide timely and factual responses to stakeholders and the general public on specific issues attracting publicity with the view to increase political and general public confidence in international and interstate road maintenance and development programs to the effect that the Authority is increasingly achieving high quality and
26
value for money.
[iii] Position ♦ Reports to the Executive Director.
relationships ♦ Supervises Communications Officers
[iv) Key duties &
responsibilities
1. Responsible for the conceptualization, planning, development, execution, monitoring and evaluation of an organization branding, advocacy and communication strategy to promote the Authority’s image, activities and programmes both in South Sudan and abroad;
2. Formulation of the Communications Strategy shall include undertaking of communications audit, a stakeholder mapping and desk review. The jobholder shall also establish a communications baseline either through previous strategies or researches carried out in the sector addressing public perceptions of the roads sector or a media content analysis covering the last two years.
3. Acts as the Authority’s spokesperson in relation to briefs, and by providing timely official responses to issues raised by outside parties;
4. Maintains a media profile for all relevant issues and support follow-up on Special issues of Public Interest such as Road Use, Road Sector HIV Awareness, Environmental Conservation, Resettlement of Road Projects Affected Persons, Gender Mainstreaming, Good Governance and Accountability, etc;
5. Manages media activities such as organizing visits to project sites, facilitating photo coverage and TV footage, radio interviews and special events, and utilizes both web-based and traditional media where appropriate in order to generate and maintain public interest on Interstate and International Roads issues, and tell the story of SSRA’s contribution to national economic development.
6. Develops a strategy to get National Roads issues into the public domain, and strengthen political will in support of SSRA's mission and objectives, (including communication assessment and analysis, development of a communication plan, strategic use of resources and involvement in key programme processes, especially situation analysis, reviews and evaluations);
7. Advises the Executive Director and the SSRA Corporate Communications team on the effective use of tools of mass
27
communication, including press briefings and conferences and media interviews, to achieve organizational objectives;
8. Adapts and disseminates advocacy materials to identified target audiences, arranging translations into local language(s), as necessary. Identifies the need for additional materials/activities, such as radio and television programmes, publications, photographs, websites, etc., to advocate and promote organizational goals within the country, and manage their production and distribution to the target audiences;
9. In coordination with the Executive Director, SSRA, participates in global advocacy activities by planning visits to International Forums and/or workshops, including preparation of information materials
(e.g., press releases, programme summaries, country fact sheets and media kits), and necessary logistic arrangements;
10. Developing and managing relationships with the public media in order to promote the Authority’s corporate image;
11. Responsible for preparing briefs, conferences, in-house newsletters, brochures, interviews on TVs, and Radio and other public communications for the Authority’s short and long term plans and achievements.
12. Adequately assists in standardizing the Authority’s management reports, press releases, speeches and briefing notes (for the
Executive Director) including coordination of the drafting of the
Authority’s reports to external stakeholders;
13. Ensures that SSRA releases good quality reports, project proposals and other written materials. This includes standard layout, translations, branding, coherence with proposal / report guidelines, statistics and budget review.
14. Fosters community relations and involvement in community initiatives under the umbrella of corporate social responsibility.
15. Identifies opportunities for SSRA staff to publicise achievements of the Authority, through, for example media interviews and appearances on talk shows, facilitate the process and provide guidance and support to the staff concerned;
16. Provides up to date and accurate general and technical information
28
to the SSRA website;
[v] Person
specifications
[vi] Position Grade
17. Performs any other duties as may be assigned by the Executive
Director.
a. Masters Degree in Communication, Journalism or Public Relations or its equivalent obtained from a recognised University or institution of higher learning.
b. At least eight (8) years of professional work experience in communications, print and broadcast media and programme monitoring and evaluation, of which two years should be in developing countries. Working experience with a large organization will be an added advantage.
c. The applicant should also be experienced in designing and implementing development communications strategies.
d. Ability to express clearly and concisely ideas and concepts in written form; specific skills in writing press releases, speeches, articles / stories for traditional and electronic media, report writing and editing;
e. Proven ability to conceptualize, plan and execute ideas, as well as impart knowledge and teaching skills;
f. Proven ability to effectively manage relationships with media, government officials, the general public and Development partners;
g. Strong working knowledge of computer systems and applications, specifically interactive digital media and Red Dot;
h. Proven ability to work both independently and as part of a team;
i. Ability to work in an international and multicultural environment;
j. Excellent team player;
k. High organizational capability;
l. Fluency in English.
Duration of Engagement:
Three (3) years employment contract, renewable based on performance.
29
Remuneration
Attractive Remuneration packages.
Mode of Applying for the Positions
In order to apply for the position(s), the applicant is required to submit the following:
1. Application for the position including;
2. A detailed curriculum vitae,
3. A capability statement – indicating the technical understating of the Terms of Reference for the position, the working experience attainments and providing evidence of the attributes indicated in the Person specifications,
4. Provide names, address including e-mail, and telephone contacts of three referees, one of whom should be the current or most recent employer.
5. Copies of academic certificates and transcripts.
The above documents constitute the application for the position, and the applicant is required to endorse each page of the document(s) to be submitted. Applications by e-mail are admissible provided they are in PDF format. E-mail applications should be addressed to: ssrajobs@sisp-sudan.com
Candidates submitting hard copies of the application, should send one original and two photocopies, sealed in one envelope, clearly marked with the following words “Application for the Position of ……. South Sudan Roads Authority” addressed to and delivered by hand or courier to:
The Chairman of the Board of Directors,
South Sudan Roads Authority
Ministry of Roads and Bridges
Yei Road Offices
Republic of South Sudan
Juba, South Sudan
Attention: The Secretariat
South Sudan Roads Authority
Yei Road Office
The closing date for receiving applications is Thursday 15th December 2011 at 5.00 p.m. local time.
Post a Comment