IT Project Management Associate (P-2)

Position and Grade:	IT Project Management Associate (P-2)
Organizational Unit:	Programme Management and Policy Section Division of Information Technology Department of Management
Duty Station:	Vienna, Austria
Issue Date:	14 December 2011
Application Deadline:	22 January 2012
Type/Duration of Appointment:	Fixed term, 3 years (subject to a probationary period of 1 year)

Organizational Setting

The Division of Information Technology (MTIT) provides support to the IAEA in the field of ICT (information and communication technology), including information systems for technical programmes and management. It is responsible for planning, developing and implementing an ICT strategy, for setting and enforcing common ICT standards throughout the Secretariat and for managing central ICT services. The IAEA's ICT infrastructure comprises state-of-the art hardware and software platforms in a partially decentralized environment. The Division has implemented an IT service management model based on ITIL (IT Infrastructure Library) and Prince2 (Projects in a Controlled Environment) best practices. The Programme Management and Policy Section (PMPS) serves multiple roles. It coordinates information management (IM) and information technology (IT) governance across the Secretariat, provides information architecture services to the Secretariat and furthers the standardization and consolidation of the information landscape, coordinates the Division’s project management methodology and documentation (based on PRINCE2), provides direct project management services to the Division, provides product management services for important IAEA-wide applications (e.g. the IAEA’s extranet and intranet, and enterprise search), and creates, promulgates and maintains IT policy in consultation with the Chief Information Officer (CIO) and the IAEA-wide IM/IT Committee.

Main purpose

Under the supervision of the Section Head and under the guidance of a Business Analyst/Project Manager, the IT Project Management Associate provides PRINCE2 Project Support for multiple IT projects. He/she helps the section create and maintain documentation control processes to ensure consistent and repeatable IT project delivery performance according to the PRINCE2 methodology.

Role

The IT Project Management Associate administers and verifies documentation controls for IT projects in MTIT. By administering the configuration management procedures, the IT Project Management Associate can provide information on the status of all project management documentation products (PID, stage reports, etc.) and on-going registers (risk, issue log, etc.). He/she functionally supports important applications for which the section provides product management services. These include the IAEA extranet and intranets, enterprise search, and the external and internal collaboration environments built on Sharepoint 2010.

Partnerships

The IT Project Management Associate works closely with other members of the Programme Management and Policy Section to implement the PRINCE2 Project Support role for projects. The IT Project Management Associate interacts with other staff in the Division, including the IT Service Desk, to support cross-sectional processes.

Functions / Key Results Expected

Project Support Provide configuration management services to the section, acting as custodian and guardian of all master copies of project products for multiple IT projects. Control the receipt, identification, storage and issue of all project products. Maintain current status information on all products. Number, record, store and distribute Project Issues. Product Support Provide functional support for important applications such as the IAEA intranet, extranet, enterprise search, and collaboration environments (after suitable training) as required. Maintain the product backlog (enhancement requests), interact with external stakeholders, and support the appropriate governance group (e.g. the steering groups for the extranet and intranet).

Knowledge, Skills and Abilities

Strong drafting skills with a demonstrated ability to produce clear and concise written documents in English. Ability to work productively and maintain effective relationships in multidisciplinary and multicultural teams. Ability to establish good working relationships with people of diverse cultural and professional backgrounds. Strong analytical skills and strategic thinking. Strong results orientation. Ability to develop concepts, evaluate data and work towards practical solutions.

Education, Experience and Language Skills

University degree in Information Management or Computer Science, or certification in Project Management (PRINCE2 or PMP). Minimum of two years of experience in a related field. Recent graduates with appropriate training will be considered. Excellent knowledge of both spoken and written English is essential. Knowledge of any other official IAEA language (Arabic, Chinese, French, Russian, Spanish) an advantage.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $46 669 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $26 648*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance. How to apply to the IAEA Complete an Online Application * Subject to change without notice

Applications from qualified women and candidates from developing countries are encouraged Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process.