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Principal Budget Officer (Capital Budget) - Programming & Budget Department Grade: PL4

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  • Position N°: NA
  • Reference: ADB/11/209
  • Publication date: 16/12/2011
  • Closing date: 10/01/2012

Objectives

The primary role of the Programming and Budget Department (COBS) is to coordinate the planning, implementation and monitoring of Bank-wide programming and budgeting processes.

Duties and responsibilities

Under the general supervision of the Director, the Principal Officer (Capital Budget) will be primarily responsible for planning, organizing, monitoring and coordinating the processes and activities relating to Bank Group Capital Expenditure (CapEx) Budget. His/her duties include:

  • Formulate, in line with decisions made by the Information Systems Steering Committee (ISCC) and Capital Investment Program Steering Committee (CIPSC), Bank-wide Medium Term Resource Framework relating to Capital Budget in line with the corporate priorities and guided by sustainable lending and resource options;
  • Develop and update capital budget policies, guidelines and directives, and evaluate capital budget proposals as part of the Multi-Year Programme and Budget Document (PBD) preparation process;
  • Assist concerned Departments in developing their Capital Projects in line with the Capital Budget Policy and Guidelines; and the Budget Preparation Guidelines and Directives;
  • Ensure compliance with the Capital Budget Guidelines during the planning and implementation of capital budget, validate, and monitor submissions to ISSC & CIPSC for reliability & compliance with guidelines;
  • Perform periodic assessment of implementation status and propose arbitration criteria to ensure that budget amendments and adjustments are decided on the basis of transparent and predictable criteria, including achievements and existing portfolios execution rates;
  • Provide training in relation to Capital Budget Processes and Management, including provision of training material as needed. Provide implementation support for the establishment of centralized Capital Budget monitoring and analytical reporting to the Senior Management;
  • Prepare institutional performance reports and propose corrective measures for variances and discrepancies;
  • Conduct independent research and analyses on capital budget issues, identify problems, propose solutions and make recommendations to Management;
  • Formulate and proactively suggest enhancements for Capital Budget and Projects infrastructure, and the development of simplified budgeting tools (in SRAS – Strategic Resource Assessment Software & SAP);
  • Update and enhance the capital budget policy and guidelines when necessary;
  • Contribute to activities relating to the implementation and maintenance of Activity Time Recording System (ATRS) and associated Cost Accounting System (CAS);
  • Contribute to other initiatives within the Department, such as the development, implementation and maintenance of a robust Bank Group Cost Sharing Formula, in collaboration with the Finance Complex;
  • Evaluate and conduct due diligence on capital budget proposals and business cases, and prepare recommendations for the release/redeployment of Capital Budget resources in compliance with Guidelines; and
  • Perform periodic reviews to ensure relevance of capital budget processes and systems in place.

Selection Criteria

Including desirable skills, knowledge and experience

  • A minimum of a Master’s degree (or its equivalent) in finance, Business Administration with preferably a membership of an internationally recognized professional planning and budgeting or accountancy body or any other relevant discipline;
  • Preferably a minimum of 6 years professional experience in planning and budgeting, in which 3 years should have been gained within international institutions or well-known corporate entities;
  • Very good knowledge of and experience in operational programming and performance measurement;
  • Capacity to initiate and manage innovations and changes;
  • High level skills in communication, negotiation and client management;
  • Competence in the use of ERP Systems (preferably SAP) and MS Office applications (VB, Access, Excel and PowerPoint); with good knowledge of BW reporting;
  • Excellent written and verbal communications in English and/or French with a working knowledge of the other.

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Principal Budget Officer (Capital Budget) - Programming & Budget Department (75 KB)

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