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Group Centre - Associate Director, Project Finance Manager, Barclays Legal

Overall Job Purpose
  • To work alongside and support the Programme Management team, acting as the custodian of business cases and benefits assumptions for all live projets
  • To provide advice and guidance on Programme and Project Management finance processes, procedures, tools and standards. To support the completion of these programme governance activities.
  • To oversee and manage the effective execution of the core finance functions of a Programme Management Office working as a member of a Programme Management team.
  • Demonstrate financial best practice for the Legal Strategy Projects and ensure all data up to date and validated by Group Centre/Green Finance Teams
Key Accountabilities
Project/Programme Financial Delivery - 85 %
  • Take prime accountability for the establishment and effective execution of Programme Management finance processes, procedures and tools for programmes on behalf of the Programme Director. These finance processes may span multiple projects.
  • Ensure key project documentation is maintained and updated relating to the financial structure of the business case and benefits realisation
  • Analyse business current state and provide strategic insight into appropriate solutions.
  • Own and manage significant Programme Management finance processes on behalf of the Programme Manager, including:
    • Business Case - ensure the business cases are maintained and updated, highlighting problems, agree corrective action and make recommendations to the Programme Director
    • Steering Committee and Management Committee - provide support to the Programme Director with the submissions and preparation of the required information and material. Provide secretariat support to Management Committees, Steering Committees and others, as required
    • Financial Monitoring and Reporting - contribute to weekly progress sessions, provide review and challenge of project/workstream progress against plan and highlight issues to the Programme Director, recommending corrective action
    • Performance Measurement - ensure that key performance measures and metrics are established and monitored, and problems are identified and reported to Programme Director promptly, together with proposed actions to resolve
    • Risk & Issue management - ensure project finance risks and issues are logged, analysed and addressed; monitor progress of actions to address risks and issues, provide detailed and summary reports as required, and agreeing corrective action
    • Financial reporting and budget processes - develop financial forecasts and monitor actual v. budget; ensure potential over-runs are escalated
    • Change Control - ensure an effective change control system operates, all change requests are logged and evaluated, and requests are reviewed and prioritised by programme management
    • Sourcing and Third Party relationships - manage the relationships with third party suppliers and auditors to the project/programme
    • Communications - contribute to maintaining the intranet and team share sites as required
  • Ensure the provision of set-up, support and detailed guidance on the use of project management and other software tools used by the project/programme
  • Ensure project estimating models are maintained and updated; review and recommend changes/improvements to Programme Director
  • Deputise for Programme Director as required
Team Management and Staff Development (10 %)
  • Resource management of any PMO Analyst resources that may, from time to time, be employed
  • Oversee and authorise the payment of certain agency staff that may, from time to time, be employed
  • Chair weekly team meetings on behalf of the Programme Manager, focussing on achieving the goals and plan of the Programme Management Office
  • Provide leadership and coaching to ensure that all staff are aligned to the goals and culture of Barclays
  • Discharge of the Group's HR policies (e.g. Performance Development, Equality & Diversity, Disciplinary & Grievance)
  • Demonstrate total commitment to the personal and professional development of all members of programme/project teams
  • Act as a role model in terms of both delivery and behaviour
Personal & Professional Development (5%)
  • Maintain leading-edge personal and professional development though regular and focused activity (e.g. conferences, courses, personal coaching)
  • Keep up to date with latest thinking on relevant disciplines.
  • Achieve required level of accreditation in mandated change methods and tools

Qualifications

Technical skills
  • Deep understanding of Project/Programme Management principles
  • Deep understanding of Financial Governance for Projects/Programmes
  • Deep understanding of PMO principles, processes and procedures
  • Skilled in the use of the Project/Programme Management software tools
  • Skilled in the use of office software tools, including spreadsheets, presentation tools and word processing
Knowledge
  • Deep knowledge of project/programme Management systems and processes, procedures and tools
  • Previous experience of delivery in other change roles e.g. Project Management, Business Change Management or Programme Management Experience
  • Well developed commercial awareness.
  • Team management experience
  • Personal adaptability to take on ad-hoc deliverables.
  • Ability to adapt knowledge of PMO disciplines e.g. financial/ Business analysis to support other deliverables
Experience Essential
  • Track record of producing high-quality financial deliverables i.e. business cases, benefits realisation plans, scorecard data
  • Experience working in a fast paced project environment
  • Experience in managing projects across multiple business lines
  • Experience of running projects/programmes and project management offices for large-scale business change projects/programmes
  • Senior Stakeholder engagement and management
Experience Preferred
  • PRINCE II Practitioner Level
  • MSP Practitioner Level
  • Knowledge of Barclays financial and administrative processes
  • Financial Modelling
  • Consultancy experience
  • Knowledge of Legal Function and Legal Strategy