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Administrative Assistant European Climate Foundation

European Climate Foundation

Brussels, Belgium

The European Climate Foundation aims to promote climate and energy policies that greatly reduce Europe’s greenhouse gas emissions and help Europe play an even stronger international leadership role in mitigating climate change.

The Regulatory Assistance Project (RAP) focuses on the sustainable development of the power and natural gas sectors. RAP provides research, analysis, and technical assistance to public officials globally on a broad range of issues in those sectors, including utility markets and regulation, energy efficiency, renewable resources, pricing, transmission and distribution, and intersections with carbon markets and policies.

Working from our Brussels office 50% for the European Climate Foundation (ECF) and 50% for The Regulatory Assistance Project (RAP)

Reports to: ECF's Office Manager, Brussels and RAP's EU Liaison officer.

Responsibilities

Specific tasks consist of, but are not limited to, the ones outlined below:

  • Provide support to the RAP EU team, consisting of 8 people working from the USA, Berlin, Brussels, and the UK;
  • Manage incoming and outgoing post (dispatching, forwarding, scanning and mailing);
  • Manage reception and greeting visitors;
  • Type, proof and edit correspondence, reports and other material;
  • Draft routine correspondence for signature;
  • Organize and prioritize large volumes of information;
  • Manage general and electronic filing systems;
  • Provide assistance setting up and coordinating workshops, conference calls, and conferences;
  • Organize logistics for meetings in the office;
  • Ensure maintenance of the facilities and office equipment;
  • Order office and kitchen supplies;
  • Handle travel arrangements / hotel bookings;
  • Assist with travel reports, expense handling, and various record keeping requirements;
  • Contact point for the cleaning company, the printer/copier (maintenance/repair) and other service companies;
  • Assist ECF Office Manager in other ad hoc tasks and take part in special projects as assigned.

Qualifications

The ideal candidate should embody the following professional qualifications and personal attributes:

  • Bachelor's Degree in business or other appropriate discipline, plus two years of relevant experience, or a combination of education and experience from which comparable knowledge and skills have been acquired;
  • Experience supporting senior level management staff;
  • Strong planning, administrative, analytical and organizational skills;
  • Ability to prioritize and juggle diverse tasks;
  • Strong written and verbal communication skills, including excellent grammar, proofreading, and spelling in English;
  • Strong command of other European language(s) an asset;
  • Ability to work well in a team and independently;
  • Enthusiastic personality;
  • Sense of humor;
  • Ability to represent the organizations and deal effectively with a broad range of external individuals and organizations;
  • Experience in organizing and coordinating meetings;
  • Strong administrative and computer skills (Microsoft, Excel), experience with Mac is an asset;
  • Knowledge of telephone and email protocol;
  • Interest in and enthusiasm for environmental protection and energy matters an asset.

Start Date: Immediate

How to Apply

Interested candidates should e-mail a cover letter and a resume to employment@europeanclimate.org by December 19, 2011. In order to expedite the internal sorting and reviewing process, type the title of the position and your name (Last, First) as the only content in the subject line of your e-mail.

Please do not contact, only short-listed candidates will be contacted.