Agreement Manager/Sr. Agreement Manager
The National Democratic Institute (NDI) seeks an Agreement Manager/Senior Agreement Manager. The individual is a member of Program Coordination (PC), an administrative team that serves as the primary point of contact with donors on agreement-related issues; negotiates award terms and conditions with NDI's donors; manages the administration and coordination of the Institute's global funding mechanisms; reviews and edits proposals, reports and deliverables; provides training, tools and resources to staff on grants administration, donor rules and regulations, NDI policies and procedures, and project monitoring, evaluation and reporting; and maintains agreement documents and donor information accessible to staff in central files.
Donor Relations
Serves as NDI’s primary point of contact on grant-related matters with the National Endowment for Democracy (NED) from which the Institute receives an annual grant that funds approximately 25 projects as well as “special funds” grants:
- Manages the processes for the compilation and submission of NED proposals, reports and annual planning document
- Manages the NED program management and program development projects and budgets
- Represents NDI at the NED’s informal proposal review sessions, at the NED Board meetings and in meetings with the core institutes
- Reviews the NED award and negotiates award terms
- Ensures compliance with grant terms and NED regulations
- Works with program staff to prepare requests for reprogrammings, prior approvals and budget revisions, submits requests to the NED and tracks status until approved
- Advises and conducts training for staff on NED regulations, procedures and requirements
- Maintains good working relationships with counterparts at the NED and the core institutes
Serves as NDI’s primary point of contact with USAID (for direct awards) and non-US government donors on grants administration and compliance matters for assigned program team(s):
- Negotiates award terms for agreements from USAID (direct awards) and from non-US government donors (e.g., foreign government embassies and aid agencies, such as DFID and Sida, and multilateral institutions, such as the UNDP and the World Bank) for assigned program team(s)
- Ensures compliance with award terms and donor regulations
- Represents NDI in discussions with USAID and non-US government donors on grants administration and compliance issues
Grants Administration
Serves as the Program Coordination liaison to assigned regional program team(s) for grant-related issues:
- Reviews award documents and modifications for assigned program team(s), and prepares written communications to donors
- Advises staff and conducts training for assigned program team(s) on donor regulations and internal NDI procedures
- Provides ongoing guidance to program staff on daily project troubleshooting, including waiver, reprogramming, extension and prior approval requests, and on donor regulations and award requirements
- In conjunction with other administrative teams (Accounting and Operations), monitors budget and logistical developments that affect projects and that require prior approval or award modification
- Coordinates and interacts regularly with PC team members with other donor responsibilities (e.g., DOS) on assigned team(s)' grants administration-related issues
- Conducts orientation for new staff of assigned program team(s) on the role of Program Coordination, the project life cycle and donor regulations
- Coordinates and interacts regularly with other administrative teams (Accounting, Operations, Program Development and HR) on grants administration issues
- Participates in weekly meetings of assigned team(s)
Editing
- Reviews and edits proposals and reports for assigned program team(s) and ensures their timely submittal to the appropriate donor
General Responsibilities
- Maintains grants administration database and program files (electronic and hard copy) for assigned projects
- Coordinates and/or conducts training sessions for staff on proposal and report writing, donor regulations, monitoring and evaluation, NDI procedures and related grants administration topics
- Participates in and contributes to weekly PC team meetings and regular meetings with NDI's president
- Other duties as assigned
Experience Required
- Bachelor’s degree required, preferably in International Affairs, Communications, Public Administration, Nonprofit Management, English, History or a related field; Master’s Degree preferred
- Agreement Manager: Minimum of eight (8) years of experience in grants administration/management or proposal development for an international development organization, foundation or donor agency
- Senior Agreement Manager: Minimum of ten (10) years of experience in grants administration/management or proposal development for an international development organization, foundation or donor agency
- Strong editing and writing skills, with previous experience editing or writing proposals reports or other technical documents preferred
- Working knowledge of U.S. federal regulations for assistance awards (i.e., OMB A-110, OMB A-122, 22 CFR 226, 22 CFR 228 and 22 CFR145), with experience managing/administering non-US government funded awards preferred
- Working knowledge of proposal development, budgeting and project management, and monitoring and evaluation processes
- Proven ability to prioritize tasks and to initiate follow-through with meticulous attention to detail and high level of accuracy
- Excellent written and verbal communication skills, and fluency in English
- Experience conducting training or making presentations on grants administration and compliance with donor regulations preferred
- Demonstrated ability to negotiate and interact with donors in a professional manner
- Demonstrated ability to work both independently and as a member of a team, show initiative, solve problems, handle multiple tasks simultaneously, remain calm under pressure, and relate well to and gain cooperation of staff at all levels
- Excellent organizational and interpersonal skills
- Working knowledge of PC-based word processing and other applications, including PowerPoint and Excel, and experience managing grants administration databases preferred
Comments:
Please include a resume and cover letter describing your interest in the position and how your background and work experience qualify you for this role.
No phone calls please.
NDI is an Equal Opportunity Employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status or any other characteristic protected by law.
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