Provide guidance to the Chief of Party and Senior Management regarding the financial requirements of the project and office operations
Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
Maintain and administer project financial accounting system
Prepare accurate budgets, track expenses, ensure that required financial controls are in place and adhered to, prevent over expenditure of budgets, ensure proper safeguards of funds, and ensure compliance with established USAID, JHU and Jhpiego financial and accounting procedures
Determine updated monthly accruals and projections to support forecasting accuracy and project completion as required
Implement and maintain detailed financial reporting and reimbursement process in accordance with Jhpiego's established financial system
Review, reconcile and monitor all accounts, including major project operating accounts, and petty cash operations involving cash advances
Direct the annual budgeting process for all assigned accounts
Work with the Chief of Party and Senior Management to assist program staff in developing work plans and annual budgets for program activities and local office costs
Serve as a resource person for non finance staff on USAID, JHU and Jhpiego rules and policy
Work closely with auditors during audits of Jhpiego field programs
Make budget adjustments, and other cost improvement measures, as required
Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports
Prepare responses to donor’s questions on financial information or budget application/proposal numbers
Ensure compliance by all assigned staff to the JHU and JHPIEGO timekeeping requirements, as well as, timely approval of timesheets
Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
Under the direction and supervision of the Chief of Party, plan and organize the administrative work of the project
Provide guidance, monitoring, and support to staff carrying out office administrator, logistics, procurement of goods and services; financial oversight of sub-grantees and maintenance of office inventory functions
Ensure staff time sheets are completed as required and maintain records of leave and attendance for project staff
Provide guidance, support and quality assurance for contracts development and management
Supervise project administrative, finance and logistical staff
Ensure that proper human resources administration procedures are in place for project staff, including tracking of leave, sick days, absence, and other HR actions
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