Header

AIPJ Grant and Contract Officer

12:26:00 PM

Job Reference Number

EMR/AIPJ/GCO

Job Type

International Development Assistance/Emerging Markets

Schedule

Full Time

Job Location

Asia; Indonesia; Jakarta

Job Summary

Background:
 
The Australia Indonesia Partnership for Justice (‘AIPJ’) is a five year program funded by Australian AID. 
 
The strategy of AIPJ is to focus on realising the rights of Indonesians, in particular for women who are poor women, vulnerable children and people with disabilities.  The program approaches realising rights by working in partnership with key government institutions (the supply side) as well as civil society and local communities (the demand side), and the intersection between the two. 
 
Building on the successes of previous Australian law and justice programs, AIPJ focuses on the following rights:
  • Right to legal identity (birth, marriage and divorce certificates) as one precondition to realising basic economic and social rights, such as education and health care.
  • The right to fair and accessible justice services (justice services include investigation, prosecution, legal advice and representation and court services); and
  • The right to legal information.
 
In working to realise these rights, AIPJ focuses on both national and sub-national levels, where central decision-making is taken, and where lessons from the field can inform this decision making.  Support is targeted at areas that Indonesia has identified as being of critical importance to the sector, and for which assistance is likely to bring about sustainable and meaningful impacts, namely:
  • Judicial dispute resolution mechanisms
  • Prosecutions Office
  • Anti-corruption
  • Legal aid.
 
AIPJ will also work with oversight commissions, recognising their role in strengthening accountability of the custodians of justice systems, and through that accountability, driving strengthened performance.
 
See link for a full description of the AIPJ strategy.
 
AIPJ is looking to employ a Grants & Contracts Officer (full-time) to be based in Jakarta.
​

Key Responsibilities

The Grants & Contracts Officer will report to and support the Manager – Grants & Contracts to implement the work program of the Grants & Contracts Unit consistent with the Australian Commonwealth Procurement Rules, the AIPJ operations manual and (other) relevant policies and procedures.
 
Specifically, the Grants & Contracts Officer will support the Manager – Grants & Contracts to:
  • manage all procurement and contracting for the implementation of activities, for grants, and for the delivery of services for AIPJ, including:
    1. ensuring compliance with procurement rules;
    2. ensuring the terms of reference / scope of work and basis of payments are accurate; 
    3. preparing / drafting and finalising of contracts and grant agreements; and
    4. maintaining an up-to-date record of all contracts and grants with relevant details to ensure effective tracking.
  • monitor the performance of contracts and grants to ensure compliance on the part of the contractor / grantee and Cardno (on behalf of AIPJ);
  • provide guidance to the AIPJ technical teams on matters relating to the contracts and grants issued by AIPJ;
  • establish and manage a system for pre-qualification of organizations eligible to provide services under AIPJ;
  • Oversee the training and mentoring of contractors and grantees in relation to AIPJ policies, practices, procedures and systems for contracts and grants;
  • coordinate with the Finance Unit on financial management and reporting to ensure compliance with contracts and grants and AIPJ policies, practices, procedures and systems for contracts and grants;
  • prepare for external audits and assist auditors where required;
  • provide input into annual planning and developing / refining AIPJ systems and processes, including relevant sections of the Operations Handbook and ensuring its content is reviewed and revised where necessary on a regular basis;
  • perform other relevant duties and responsibilities as may be reasonably requested by the Manager – Grants & Contracts.

Other Requirements

Selection Criteria
 
Bachelors or equivalent degree from university.
  1. Five years of experience in grants and contracts management.
  2. Strong English speaking and writing skills.
  3. Good accounting skills.
  4. Previous experience working on AusAID or other international donor programs – understanding of the Australian Commonwealth Procurement Rules is a significant advantage.
  5. Strong inter-personal and communication skills.
  6. Ability to work under pressure.

Employee Benefits

Duration
To May 2014, with possibility of extension
 
Location
Jakarta
 
Funding
Australian AID
 
How to Apply for This Position
  • Response against each of the duties and desirable selection criteria.
  • Curriculum vitae/resume.
  • Name and contact details (phone and email) of three referees.
Applications that do not address all the requirements stated above will not be considered.
 
Submitting Applications
  • By email: email your application with the reference “AIPJ – Grants & Contracts Officer” in the subject line torecruitment.emergingmarkets@cardno.com (most preferred option).
  • On-line application. Go to www.cardno.com/careers and search for this position. Click “Apply for this job” located at the end of the job description.

For further information about this position
Email recruitment.emergingmarkets@cardno.com with the reference “AIPJ – Grants & Contracts Officer” in the subject line.
Closing Date
5.00 pm, 3 June 2013.
Late applications will not be considered.

Post a Comment