Wednesday, January 20, 2016

SENIOR RECRUITMENT ASSISTANT


Vacancy Type: Local Contracted
Post Title: SENIOR RECRUITMENT ASSISTANT
Grade: G6
OSCE Mission/Institution: Office for Democratic Institutions and Human Rights
Background:
The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. ODIHR's assistance projects and other activities are implemented in participating States in accordance with ODIHR's.
This position is one of two Senior Assistant positions in the ODIHR Human Resources Unit that works under the general supervisor of the Chief, Human Resources Unit responsible for all recruitment, personnel and payroll related matters for the office. The Senior Recruitment Assistant, in line with the staff rules and regulations, performs all administrative steps
required for the recruitment of interns, short-term and fixed-term staff at the ODIHR.
As a Senior Assistant in the ODIHR Human Resources Unit, the incumbent must also remain up-to-date on payroll, administration of entitlements, administrative procedures regarding leave management, Special Service Agreements and specific administrative procedures as it relates to Election Observation Missions.
Tasks and Responsibilities:
  1. Performing administrative tasks related to the recruitment process:
• Confirming a classified up-to-date job description exists for the post under recruitment; if required, co-ordinates with
the hiring department in updating or drafting a job description.
• Preparing vacancy notices and publishing them on the OSCE website and in the other sources relevant to the advertised post. Liaising with the OSCE Secretariat regarding all aspects of the vacancy notices, including issuing and re-issuing of the vacancy notices, extension of deadlines, etc. •
Ensuring that all applications are recorded and updated in Oracle system.
• Ensuring a complete recruitment file is prepared and forwarded to the hiring supervisor. Categorizing and performing preliminary screening i.e. “long lists” of General Services Staff applicants and assisting in compilation of “long lists” of Professional Staff as required by the supervisor. Making checks on the various international qualifications of the candidates and arranges translations as necessary.• Preparing interview schedule in co-ordination with board members taking into account availability of shortlisted candidates. Arranging interviews for short-listed candidates (and external board members), including videoconferencing or travel bookings. Compiling and distributing background information on candidates for review by the
Board members prior to the interviews. Administering written tests and in the case of secretarial and clerical tests carries out the evaluation of the tests. Checking candidates’ reference, as requested.• Acting as a Board Secretary (or/and as board member, if appropriate) for the interviews, preparing interview reports, submitting the report with all relevant appendixes for approval by ODIHR Director and OSCE Secretary General. • Upon closure of recruitment project, updating status of applicants in Oracle system. • Regularly compiling recruitment statistics and maintaining recruitment files/folders.• Acting as a focal point both for candidates and staff members in respect of queries concerning recruitment
procedures. Answering queries about employment opportunities.
• Supervising the recruitment related work of the Personnel Assistant(s).
  1. Co-ordinates the recruitment of temporary staff: this may include screening applications from the files of recent recruitments, matching skills of applicants with requirements of temporary posts, checking availability of applicants and inviting them for interviews, briefing candidates on conditions of the temporary assignments. Administering internship programme.
  2. Complementing Senior Personnel Assistant in preparing, introducing and verifying payroll data into Oracle system, including personal data of staff members and their dependants, contracts and allowances. Processing step increments, upgrades, transfers, etc. in Oracle. Ensuring that all entitlements are correctly implemented and recorded in accordance with the established payroll procedures. Enrolling staff members into the social security scheme.
  3. Briefing ODIHR staff members in the Professional and General Service categories upon appointment, transfer or separation, regarding salaries and related allowances, social security matters as well as a range of entitlements.
  4. Providing back up to the unit in administration related tasks for contracting consultants/experts (over 1000 per year), temporary local staff hired for election observation missions and ODIHR leave management.
  5. Performing other duties as requested.
Necessary Qualifications:
  • Completion of secondary education; post-secondary training in human resources related issue is highly desirable.
  • A minimum of six years of directly related experience, with at least one in an international organization. Advanced computer skills in word processing, spreadsheet and database software. Knowledge of Oracle is a distinct advantage. Knowledge of the local social security scheme (ZUS) is an asset.
  • Professional knowledge of English both spoken and in writing. Knowledge of Polish and Russian is desirable.
  • Excellent communication skills with the ability to express clearly procedures and regulations. Ability to handle difficult situations with tact and confidence. An ability to be discreet and retain confidentially.
Remuneration Package:
Monthly remuneration, subject to social security deductions, is approximately PLN 8,446. OSCE salaries are exempt from taxation in Poland. Social security will include participation in the Cigna International medical insurance scheme (current approximate deduction for a staff member is 46.5 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%.
Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees.

HOW TO APPLY:
If you wish to apply for this position, please use OSCE’s online application link found under
http://www.osce.org/employment .
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at
a lower grade or to offer an appointment with a modified job description or for a different duration.
Only the OSCE on-line applications will be accepted and short-listed applicants contacted.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male
candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the
Organization.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States,
No application fees or information with respect to bank account details are required by OSCE for our recruitment
process.
Please note that in the event of invitation for interview, the OSCE is unable to reimburse costs incurred.

Popular Posts

Labels

Accountant ACDI/VOCA ACTED Action Against Hunger ActionAid ADB African Development Bank ADB Asian Development Bank Administrative Administrative Assistant Advisor Afdb African Development Bank Afghanistan afr Africa Development Bank Africa Nazarene University Africa Union African Barrick Gold Africare AfricaRice Aga Khan University Agricultural Airtel Jobs Algeria American Embassy American Bar Association American Red Cross Amnesty Amnesty International Amref AngloGold Ashanti Angola Argentina ASIA DEVELOPMENT BANK ASIA JOBS Asian Development Bank AdB AU AFRICAN UNION Auditor Australia Austria Aviation Jobs BA British Airways Bank for International Settlements BANK JOBS BANK OF RWANDA Bank of Tanzania Barclays Bank Barrick Gold BBC WORLD SERVICE Belgian Development Agency Belgium Brussels BiRD Bureau for Institutional Reform and Democracy Botswana Brazil British Council British Red Cross Burkina Faso Burundi CANADA Cardno Care International Carter Center Catholic Relief Services Chad CHAI Clinton Health Access Initiative Chemonics International Chevron ChildFund International Chile CHINA Christian Aid CIMMYT International Maize and Wheat Improvement Center Civil Engineers Climate Change Coca-Cola Company Coffey International COMESA Commonwealth Communications Officer Community Development Congo Conservation International Consultancy COOPI Côte d'Ivoire Crown Agents Group Danish Refugee Council (DRC) DataBase Management Dell Deloitte Denmark DFID DHL Diageo Director DRC Democratic Republic of the Congo DRIVER EAC EAST AFRICAN COMMUNITY EAST AFRICA COMMUNITY Economist ECOWAS Education Egerton University EGPAF Elizabeth Glaser Pediatric AIDS Foundation EGYPT Electrical Engineer Electrical Engineering Embassy Jobs EMBL - European Molecular Biology Laboratory Energy Careers EngenderHealth Engineering England Environmental Ethiopia Etihad Airways EU Delegation European Union Jobs Family Health International Fao Food and Agriculture Organization FHI360 Fiji FINANCE Finance and Administration Finca Finland Ford Foundation France Freedom House Futures Group Geita Gold Mine GEOLOGIST Germany Ghana Goal Ireland Gold Fields Goldfields Google Jobs Governance Greenpeace Guatemala Haiti HANDICAP INTERNATIONAL Health and Medical HEALTH JOBS HelpAge International Honduras HOTEL JOBS Huawei Human Resources Human Rights Human Rights Watch I-TECH IAEA International Atomic Energy Agency IATA Air Transport Association IAVI International AIDS Vaccine Initiative IBM Software Group ICAP ICC International Criminal Court ICT JOBS IFAD International Fund for Agricultural Development IFC International Finance Corporation IGAD region IITA International Institute of Tropical Agriculture ILO International Labour Organization ILRI International Livestock Research Institute IMF International Monetary Fund Indonesia Industrial Insurance Inter-American Development Bank International AIDS Society International Alert International Criminal Court INTERNATIONAL GRAINS COUNCIL International Potato Center (CIP) International Rescue Committee Internews Europe INTERNSHIP OPPORTUNITIES Internships INTERPOL IntraHealth IOM International Organization for Migration Iraq IRC International Rescue Committee IRCT International Rehabilitation Council for Torture Victims Islamic development bank Islamic Relief Israel Italy ITU International Telecommunications Union IUCN The International Union for Conservation IWMI International Water Management Institute J/P HRO Japan Jhpiego JOB IN INDIA Jobs in India JOBS IN RWANDA Jordan KCB Kenya Commercial Bank Kenya Airways Kenyatta University Korea KPMG Kuwait Latin America Lecturer LEGAL JOBS Lesotho Liberia LIBRARIAN Libya Logistics LWR Lutheran World Relief Maersk Makerere University Malaria Consortium Malawi Malaysia Mali Management Systems International (MSI) MANAGERS Marie Stopes International Marketing MCC Millennium Challenge Corporation Mechanical Engineer Médecins Sans Frontières MEDIA JOBS Mekong River Commission Mercy Corps Mexico Microsoft Middle East Jobs MINING Moi University Mombasa Monitoring and Evaluation Manager Mozambique Msh Management Sciences for Health MTN Group Myanmar Namibia National University of Rwanda NATO Nederland NEPAD Netherlands New Zealand NGO JOBS Nigeria Nokia Norway Norwegian Refugee Council OCHA UN Office for the Coordination of Humanitarian Affairs Office Attendants Oikocredit Oil and Gas OPEC Open Society Foundations Operations Organization for Security and Co-operation in Europe Oxfam Pact International PAHO Pan American Health Organization Pakistan Pan American Health Organization Panama Path International Pathfinder International Peace Corps Peru PHILIPPINES Plan International Poland Presbyterian University of East Africa Procurement Progressio Psi Population Services International Public Relation Puma Energy PwC PricewaterhouseCoopers Qatar Quality Assurance RECEPTIONISTS RECORDS MANAGEMENT Red Cross Jobs Republic of Kenya Researcher Restless Development Revenue Watch Institute Rio Tinto Room to Read Russia SABMiller SADC SAFARICOM JOBS SALES Sales and Marketing Saudi Arabia Save The Children Scholarships SECRETARY SECURITY JOBS Senegal Shell Group Shelter For Life Sierra Leone Sightsavers International Singapore SNV International Software Engineering SOKOINE UNIVERSITY OF AGRICULTURE Solidarités International somalia Sony Ericsson South Africa South America South Sudan Jobs Spain SPC Secretariat of the pacific community Sri Lanka sSierra Leone Standard Bank Group STATISTICIAN Stores SUPPLIES OFFICER Survey Swaziland Sweden Switzerland TANESCO Tanzania Tanzania Investment Bank Teaching TECHNICIANS Technoserve TELECOM JOBS Tender Tetra Tech ARD Thailand The Commonwealth The European Chemicals Agency Tigo Timor Leste Togo Tourism Tourism and Hospitality Toyota Transparency International (TI) Trócaire Tunisia Turkey UGANDA JOBS UK United KingDom UNAIDS UNDP UNESCO UNFPA UNICEF Unilever Careers United Arab Emirates United Nations Jobs United States Of America UNIVERSITY University of Cambridge University of Edinburgh University of Ghana University of Nairobi University of Oxford University of Pretoria University of Swaziland Unwomen US Embassy USAID Utumishi Jobs Vodacom Vodafone Group Volunteers VSO War Child International WaterAid International Web Development WEST AFRICA JOBS Western Union Company Wetlands InternationaL WFP World Food Programme Winrock International World Bank Jobs World Food Programme World Health Organization World Society for the Protection of Animals World Vision Jobs WorldFish Center WWF International Yahoo Yemen Zambia Zanzibar Zimbabwe