Team Coordinator for the International Office team

The Clean Clothes Campaign (CCC) is dedicated to improving working conditions and supporting the empowerment of workers in the global garment industry. In the 25 years of our existence an extensive and effective global network of some 250 trade unions and NGOs has been created. The CCC International Office team (CCC-IO) plays a key role within this network. Currently the CCC is implementing its new global network structure. Paired with our 5-year Global Strategy Framework, this new structure will create maximum focus and impact of our world-wide activities to reach our goals.

The CCC-IO team is tasked with supporting the roll-out of this new structure as well as coordinating and supporting the global network in its activities, in line with the 5-year strategy. In the years to come the implications of the new network structure will be translated into a new structure for the CCC IO team.

The CCC-IO shares an office with the Dutch Clean Clothes Campaign team (Schone Kleren Campagne). Neither team has an executive director; instead decision-making is done in self-steering teams by consensus.Overarching decisions that affect both teams (f.i. relating to working conditions, housing, fund-raising) are taken by representatives of both teams together with a member of the support staff. For more information:www.cleanclothes.org.

Job description

CCC IO team consists of ten staff members (8.7 FTE, 36 hrs/week= full time) specialised in different areas, such as Living Wage, Occupational Health & Safety, Capacity Building, Partner and Network support and Campaigning). The work for these different areas is coordinated in small sub-teams, whose members can also be based outside the CCC IO office. The team coordinator ensures that the different areas and sub-teams are clearly defined and that their activities are well coordinated.

In the CCC IO team important decisions on content and work-planning are taken together. While team members have different roles, each is equally responsible for the (work and results of the) whole team. The team coordinator's role is to initiate and coordinate team level planning and monitoring, facilitate consensus decision-making and ensure that decisions are implemented.

The CCC IO team consists of ten highly specialised, strong individuals (ages 30 - 50) that operate under high pressure in a politically charged global multi-stakeholder setting. Therefore the team requires a senior coordinator with the personality and experience to help its members to coordinate their work with as little additional hassle and stress as possible, like a calm in the storm.

In 2015 an interim team coordinator / change manager led the team through a process of improving internal communication and optimising work processes. This interim is now ready to hand over, while recognising that some of the newly developed ways of working and communicating may require further development and consolidation. This is a new position which at this point has been estimated to take 28 hours per week. During the first year this will be monitored and after this period can be adjusted if necessary.

Tasks and responsibilities:

General Coordination

• facilitate CCC IO level decision-making processes, ensuring participation of all IO staff;
• ensure constructive and open communication within the CCC IO;
• align CCC IO team structure with the changes in the global network;
• represent CCC IO in organisation-level decision making;
• identify best practices in ways of working and ensure that they are implemented.

Coordination of planning & monitoring

• coordinate the annual planning process, ensuring that the activities are coherent and consistent with the strategic objectives set out in the five-year plan;
• make sure that programme and project result indicators are developed, embedded and measured consistent with donor requirements;
• improve CCC IO monitoring systems and integrate these in team activities;
• monitor the implementation of activities against the CCC IO annual plan and coordinate adjustment where necessary;
• oversee task division between CCC IO areas and sub-teams and facilitate cross-area or sub-team discussions as needed;
• follow discussions within CCC IO funding partnerships (Fair Green and Global Alliance, National Postcode Lottery/Mama Cash, etc.) and bring relevant issues to the attention of the CCC IO.

Personnel

• coordinate recruitment and ensure a smooth induction;
• ensure that all CCC IO team members have an individual annual work plan;
• coach individual staff members, ensure acceptable work-pressure levels;
• together with others, conduct appraisal interviews.

Finance

• - coordinate the development of CCC IO annual budget;
• - monitor expenses on a quarterly basis and coordinate adjustments where necessary.

Other

• - prepare and chair CCC IO team meetings every three weeks;
• - organise team days at least twice a year.

We require:

• - at least five years experience as a team coordinator
• - experience in planning, monitoring and financial control of funded programmes
• - experience in a global network and with bottom-up consensus decision-making
• - an empathetic eye for the well-being of team members;
• - practical and hands-on attitude
• - great coordinating and facilitating skills with the ability to bridge different opinions
• - fluency in English and Dutch
• - valid work and residence permit for the Netherlands/EU

We offer:

• a dynamic job in a non-hierarchical organisation in which all staff earn the same salary, within an inspiring international network
• A salary of 2625 euros gross per month for a 28-hour work week plus 8% holiday pay (full time salary 3375 euros);
• fringe benefits such as a fully paid pension plan, telephone allowance, expense allowance, reimbursement of travel costs and 5-6 weeks holidays.

For more information you can contact Lia van Wijk via lia@cleanclothes.org.

Please send your application to odile@cleanclothes.org ultimately on 21 February.

Starting date: 1 April 2016 if possible; job interviews are planned for the week of 29 February.