Haiti Finance and Administration Coordinator Diakonie Katastrophenhilfe

Diakonie Katastrophenhilfe / Diakonie Emergency Aid is a non-governmental organization providing worldwide humanitarian aid. DKH is seeking a Finance and Administration Coordinator for its Project Office in Haiti based in Jacmel and la Vallée. Diakonie Katastrophenhilfe (DKH) is active in Haiti since 2007. Its three offices are located in Port-au-Prince, Jacmel and La Vallée. DKH’s head office is in Stuttgart (Germany). Since the earthquake of 12 January 2010, DKH brings integrated and sustainable solutions for disaster-affected communities, taking into consideration the pre-existing vulnerabilities as well as new priority needs. Working with several local partners, DKH is currently running some 10 projects in the following sectors: 1) food security and DRR and 2) habitat & Infrastructure. Assignment Period: 16.01.2012 for 8 months with possibility of extension Supervising and managing the finance, accountant and administration teams of both DKH programmes based in Jacmel and La Vallée, the Finance and Administration Coordinator will be responsible for the following functions: A. Accounting • Developing, interpreting, implementing and coordinating internal finance accounting, billing, and auditing procedures; • Preparing of vouchers, bills, invoices and supporting documents for entry into the computerized accounting system (Simply accounting); • Supervising and auditing of all payables and receivables

B. Finance Management • Planning, coordinating and evaluating the operational and project budgets and producing monthly, quarterly and annual financial reports, as required; • Summarizing and forecasting the finances in terms of income, expenses, cash flow and projected expenditure; • Developing and continuously improving financial controls, processes and systems; • Preparing of Cash Transfer Requests to DKH Headquarters and ensuring that appropriate balances are maintained in banks to facilitate project implementation and operations in the field; • Preparation of Cash Transfer Requests to DKH Headquarters for payment to contractors and suppliers and balancing the cash • Maintaining all financial files, folders and documents in an accurate and orderly manner; • Ensuring that all DKH policies and procedures are followed • Ensuring that donor regulations are followed • Assisting the Programme Managers to draw up new budgets • Providing finance information for the implementation of the projects. • Attending coordination and other relevant meetings. • Carrying out any other tasks assigned by the Programme Managers.

C. Administration

• Overseeing purchasing of stationery and monitoring use of these items. • Ensuring visas, travel arrangement, hotel bookings, contact details for staff. • Arranging payment of staff salaries • Filing contracts for leases and suppliers of utilities and services. • Maintaining administrative procedures, information, and systems in the office, ensuring compliance with DKH and donors requirements.

Qualifications The requested minimum qualifications are as follows: • University education and training in a relevant field; • Minimum 5 years successful experience with finance and staff management; • Sound knowledge in at least one accounting software, preferably “Simply accounting”; • Proven skills in budgeting and financial reporting. • Excellent knowledge of English and French language

For this post, the following further qualifications are an asset: • demonstrated understanding of and experience with policies, protocols, and procedures of international NGOs and donor agencies; • good understanding of key principles of international NGOs including accountability, impartiality, neutrality, independence, cooperation, and intercultural understanding; • excellent analytical/problem-solving skills and detail orientation; • excellent computer skills; • willingness to travel regularly from Jacmel to La Vallée; • strong commitment to teamwork; • effective communication, motivating leadership and interpersonal skills; • Experience in living under harsh conditions

Remuneration: The remuneration will follow internationally accepted standards. Closing date December 31st, 2011 (only shortlisted candidates will be contacted)

Job interviews will take place between January 10th and January 13th 2012.

How to apply:

Contact Please send your application and CV by e-mail to the HR Officer Ms. Sandra Leitz at Diakonie Headquarter, jobs@diakonie-katastrophenhilfe.de , For detailed information about the assignment please contact Daniela Simm, Programme Officer Latin America and the Caribbean at Diakonie Headquarter, d.simm@diakonie-katastrophenhilfe.de , phone +49-711-2159-104