Operations Officer
U. S. Mission, Uganda
VACANCY ANNOUNCEMENT
Number: 071/2011 Date: 12/02/2011
OPEN TO: All Qualified Candidates
POSITION: Operations Officer; FP-04; FSN-11
OPENING DATE: December 02, 2011
CLOSING DATE: December 15, 2011
WORK HOURS: Full-time; 40 hours/week
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The National Institutes of Health (NIH) Uganda supports Ugandan health organizations to develop and maintain sustained research programs of excellence in the areas of high infectious disease burden specifically HIV/AIDS. The NIH is a part of the United States Department of Health and Human Services and the primary Federal agency for conducting and supporting medical research. The NIH prioritizes employee development and employee growth with the primary aim of enhancing employee skills, knowledge and experience.
"The National Institute of Health (NIH) is seeking for an individual for the position of Operations Officer."
BASIC FUNCTION OF POSITION
The Operations Officer serves as the principal advisor and coordinator of NIH administrative programme activities and participates in developing and implementing administrative management policies, on planning organizational needs, and preparing plans, goals, objectives, or criteria for administrative processes. The Operations Officer will direct , coordinate and conduct comprehensive administrative services of the National Institutes of Health-Uganda; including programme management ; administrative management; budget and financial management; purchasing , procurement, and contract administration ; property management; human resources services; knowledge and communications management. S/he will do this in close collaboration with NIH in-country research collaborators.
A copy of the complete position description listing all duties and responsibilities is available on http://www.kampala.usembassy.gov/
QUALIFICATIONS REQUIRED
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Education: Master’s degree in Public Administration and Management, Public Health, Human Resources, Operations Management, Organizational Development, Management Studies, Organizational Leadership and Management.
2. Work Experience: Six years working experience in an administrative position with management of comprehensive administrative services in the following four mentioned work areas: Program management, general administrative/staff management, budget and financial management, procurement/logistics management is required.
3. Language: Level IV (fluency – speaking/reading/writing English ability is required.
4. Knowledge: Must have good working knowledge of general management and administrative work in areas of human resources management, finance, logistics and procurement, and communication management is required.
5. Skills and Abilities: Must have the ability to work with limited supervision and to think independently; ability to work effectively with a high degree of accuracy to produce quality work; proven ability to demonstrate initiative, engage and work closely with internal and external stakeholders, build consensus, monitor issues and tasks, meet deadlines and priorities; ability to work in diverse teams and to manage others; ability to communicate and present ideas clearly and confidently, articulate issues and recommend practical solutions.
SELECTION PROCESS
When equally qualified, US Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and visa status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their appointment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
HOW TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or
2. A combination of both; i.e. Sections 1-24 of the UAE along with a listing of the applicants work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g. essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; If yes, provide number)
I. U.S. Social Security Number and/or Identification No.
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver's License Class/Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. Reference
SUBMIT APPLICATION TO
Human Resources Office
Plot 1577 Nsambya Road
P. O. Box 7007, Kampala
Telephone: 0414-259-791/5
By Fax:
0414-341-863
Or by e-mail:
KampalaHR@state.gov
VACANCY ANNOUNCEMENT
Number: 071/2011 Date: 12/02/2011
OPEN TO: All Qualified Candidates
POSITION: Operations Officer; FP-04; FSN-11
OPENING DATE: December 02, 2011
CLOSING DATE: December 15, 2011
WORK HOURS: Full-time; 40 hours/week
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The National Institutes of Health (NIH) Uganda supports Ugandan health organizations to develop and maintain sustained research programs of excellence in the areas of high infectious disease burden specifically HIV/AIDS. The NIH is a part of the United States Department of Health and Human Services and the primary Federal agency for conducting and supporting medical research. The NIH prioritizes employee development and employee growth with the primary aim of enhancing employee skills, knowledge and experience.
"The National Institute of Health (NIH) is seeking for an individual for the position of Operations Officer."
BASIC FUNCTION OF POSITION
The Operations Officer serves as the principal advisor and coordinator of NIH administrative programme activities and participates in developing and implementing administrative management policies, on planning organizational needs, and preparing plans, goals, objectives, or criteria for administrative processes. The Operations Officer will direct , coordinate and conduct comprehensive administrative services of the National Institutes of Health-Uganda; including programme management ; administrative management; budget and financial management; purchasing , procurement, and contract administration ; property management; human resources services; knowledge and communications management. S/he will do this in close collaboration with NIH in-country research collaborators.
A copy of the complete position description listing all duties and responsibilities is available on http://www.kampala.usembassy.gov/
QUALIFICATIONS REQUIRED
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Education: Master’s degree in Public Administration and Management, Public Health, Human Resources, Operations Management, Organizational Development, Management Studies, Organizational Leadership and Management.
2. Work Experience: Six years working experience in an administrative position with management of comprehensive administrative services in the following four mentioned work areas: Program management, general administrative/staff management, budget and financial management, procurement/logistics management is required.
3. Language: Level IV (fluency – speaking/reading/writing English ability is required.
4. Knowledge: Must have good working knowledge of general management and administrative work in areas of human resources management, finance, logistics and procurement, and communication management is required.
5. Skills and Abilities: Must have the ability to work with limited supervision and to think independently; ability to work effectively with a high degree of accuracy to produce quality work; proven ability to demonstrate initiative, engage and work closely with internal and external stakeholders, build consensus, monitor issues and tasks, meet deadlines and priorities; ability to work in diverse teams and to manage others; ability to communicate and present ideas clearly and confidently, articulate issues and recommend practical solutions.
SELECTION PROCESS
When equally qualified, US Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and visa status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their appointment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
HOW TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or
2. A combination of both; i.e. Sections 1-24 of the UAE along with a listing of the applicants work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g. essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; If yes, provide number)
I. U.S. Social Security Number and/or Identification No.
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver's License Class/Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. Reference
SUBMIT APPLICATION TO
Human Resources Office
Plot 1577 Nsambya Road
P. O. Box 7007, Kampala
Telephone: 0414-259-791/5
By Fax:
0414-341-863
Or by e-mail:
KampalaHR@state.gov
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