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Operations Director World Learning - Addis Ababa, Ethiopia

Operations Director, World Learning Ethiopia

Position Title: Operations Director, WLE

Work Unit: Operations Department

Reports To: Country Coordinator/Sr. Field Compliance Specialist/DC

Staff Reporting to the Job Holder:
• HR Manager
• Procurement and Logistics Coordinator,
• Administration Assistant/Store Keeper

Duty Station: Addis Ababa

Position Grade: XII

I. Job Summary

The WLE Operations Director provides overall operational leadership for Ethiopia staff and programs through the formulation/development and implementation of policies, systems and procedures for human resources, procurement, logistics, inventory and other administrative matters as needed.

II. Duties and Responsibilities

Leadership

• Contribute to the development of country office strategy.
• Provide external representations, as required and needed in consultation with Country Coordinator.

Legal/Compliance:

• Provide support for contract/agreement administration in consultation with the Sr. Compliance Specialist/DC including ensuring proper review of contracts/agreements and adherence to WL signatory policy.
• In collaboration with Finance, keep the organization current with, and broadly knowledgeable about, new regulations, requirements and compliance issues.
• In collaboration with Sr. Field Office Compliance Specialist/DC, ensure compliance with all legal and performance requirements, regulations and policies, including WLE’s registration requirements and Ethiopian labor law requirements.

Human Resources

• Engage in designing, developing, reviewing HR and Administration policies and procedures, and ensure fair and consistent implementation, including when appropriate obtaining support from WL/Global HR.
• Coordinate and engage in the set up of appropriate HR and Administration information systems to ensure high quality and responsive management and administration of all HR and Administration support and services.
• Coordinate country office recruitment, hiring and scheduling.
• Administer annual performance review process. Facilitate job evaluation and grading and coordinate periodic staff salary surveys to ensure a fair, equitable and affordable remuneration is established and applied.
• Engage in building, promoting and maintaining effective and open communication links with all staff to ensure that there is a room for feedback / hearing and investigating staff grievance.
• Coordinate with department and line managers to assess their staffing needs and initiate the recruitment process as per the organization’s policy.

Administration & Procurement

• Oversee & coordinate bidding, contracting, ordering and purchasing of goods & services to ensure transparency and accountability.
• Ensure safe and proper storage of all items and accurate stock control record through regular visits, periodical inventory and reports.
• Approve warehouse issue vouchers, bid documents, purchase orders, tender awards and other documents.
• Chair bid/tender committee meeting, and review contract agreements
• Manage the effective use of organizations vehicles to ensure good stewardship.
• Monitor and control the overall performance of the department through physical observation, management meeting, regular reports and performance appraisals of staff.

III. Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
• Master’s degree or equivalent in office administration, human resources or legal/compliance.
• Experience overseeing project or organizational budgets.
• Knowledge of USAID, and other international donors’ programs, funding and compliance requirements.
• Understanding of the operating environment of international NGOs.
• Excellent writing, analytical and communication skills.
• Ability to work efficiently under pressure, set and balance priorities among multiple tasks and meet inflexible deadlines.
• Experience supervising professional staff and teams, with proven management, leadership, teamwork and interpersonal skills.

To apply, email cover letter (stating salary history) and resume to:

recruitment3@worldlearning.org with Operations Director WLE specified in the subject heading soonest possible. Cover letters without salary information will not be considered. This position is open to residents in Ethiopia, eligible to work in Ethiopia. Please note that no expatriate allowances will be paid. Only finalist candidates will be contacted. Thank you.