Business Support Assistant British Embassy Brussels

Brussels, Belgium

Justice and Home Affairs Section at the UK Representation to the EU (UKREP) in Brussels is advertising for one, potentially two ,Business Support Assistance to provide administrative and policy support to the section. The dedicated, motivated and friendly team deals with high-profile and sensitive issues in the fields of judicial cooperation (civil, family and criminal law), immigration, asylum and counter terrorism including data protection and human rights. While focusing on administrative responsibilities, the role will provide an opportunity to develop an understanding of UK and EU Justice and Home Affairs policy in general, as well as more in-depth exposure to particular issues. Applications should be sent with full C.V. and covering letter including a supporting statement setting out how applicants meet the qualifications required for this post (300 words max/200 KB max), to the attention of the Recruitment Officer, CSB (brussels.recruitement@fco.gov.uk).

Administrative support (80%): to proactively provide effective business support to the UKREP Justice and Home Affairs section.

• Immediate responsibilities such as:
  • Booking travel and meetings; 
  • Overseeing section expenses and budgets; 
  • Handling IT support requests; 
  • Preparation of documents for Councils, working groups and other meetings; 
  • Management of office supplies; 
• Organise inward and outward visits for Senior Officials;
• Inputting into the continuous improvement of the JHA business support. 

Policy Support (20%): to provide policy support for JHA including through: 

• Covering for desk officers where needed, including at the European Parliament, and providing timely and accurate reporting to London and posts;
• Arranging logistics for Ministerial Councils.

Qualifications

Relevant educational and professional experience is highly desirable. Applicants should have an excellent command of English (written, spoken and comprehension) and be able to operate in French. The successful candidate should have proven skills for delivering results, have an open and flexible approach, drawing on the skills and experience of others to improve results and enjoy working in a team. Microsoft Office IT skills are required. 

UKREP also has a full programme of development opportunities. 

This position will be filled on a fixed term contract. 

Gross Monthly Salary: €2088.47 per month.

Applications with a CV and covering letter in English, including a supporting statement setting out how applicants meet the qualifications required for this post (300 words max/200 KB max.), to the attention of the Recruitment Officer, CSB (brussels.recruitement@fco.gov.uk), Avenue d’Auderghem 10, 1040 Brussels by 12:00 noon Tuesday, 14 May 2013. Applicants must be legally entitled to work in Belgium. 

Only applicants called for interview will be contacted. This position would be open to job share and applicants should indicate if they are open to job share on their application. 

We expect to hold interviews around 24 May 2013 with a view to the successful applicant starting work ASAP, preferably early June, subject to security clearance and administrative processes. 

The British Missions in Brussels are an equal opportunities employer. Applications are welcome from all suitably qualified applicants regardless of age, race, religion, gender, sexual orientation or physical disability. We aim to reflect the diversity of society.