Human Resources Administrator , Oxford

£17,370* - £21,000 p.a. (*includes £1530 Hotspot Allowance)

 

Closing Date: 21 May 2013

 

Interviews: 30 May 2013

 

Oxfam Purpose: To work with others to overcome poverty and suffering.

 

Job Purpose: Provides administrative support to the HR operations team, enabling the effective delivery of generalist HR support to the Campaigns and Policy, Supporter Marketing, Corporate HR, Finance &IS and Communications divisions.

 

Reporting Lines: Reports to: Human Resources Executive, Finance & IS.

Dimensions

• Draw from a number of information sources to inform individual and group decisions.
• Solves basic problems which have some variety, and takes decisions based on a number of possible options.
• Communicates widely within the department, with some Oxfam contacts and/or wider external contacts.
• Contributes to the development of improvements to the department's services, procedures and systems.
• Plans ahead and works in a systematic and organised way.
• Focuses on customer satisfaction and delivers a quality service to agreed standards.

Key Responsibilities

• Update and maintain computerised personnel records (PeopleSoft HR) and files for relevant staff.
• Provide daily administrative support to the three HR Executives and respond to basic queries from workforce, as required.
• Supporting the HR Advisers and Employee Relations Manager as and when required.
• Cover for the HR Executive(s) in their absence when required.
• Recruitment Support; liaising with managers and candidates, advertising vacancies, providing logistical support on interview days and managing recruitment files.
• Produce contracts of employment, standard HR letters and other HR documentation to a high standard with high attention to detail.
• Provide HR management information, as required.
• Be responsible for absence management administration which includes updating absences on the HR system and running absence monitoring reports.
• Maintain employee personnel files and archives, ensuring compliance with data protection and relevant legal frameworks.
• Responsible for managing the HR Induction programme and monitoring attendance.
• Creating employee welcome packs.
• Note taking support at formal meetings.

Skills and Competence

• Proven administrative experience (E) in an HR role (D)
• Ability to deal in a tactful and professional manner with confidential information and sensitive situations. (E)
• Team player, with strong interpersonal, and relationship building skills (E).
• Ability to communicate clearly, both verbally and in writing. (E)
• Excellent organisational skills and ability to prioritise and plan work in a logical and clear manner in order to meet deadlines and maintain quality (E)
• Ability to demonstrate attention to detail (E)
• Excellent numerical skills. (E)
• Good IT skills - ability to use word processing, spreadsheets, e mail, internet. (E) Experience using HR software (D)
• Inerest in the field of Human Resources (D)
• Ability to self-motivate and remain focused during administrative tasks, (E)
• Positive and flexible attitude and willingness to undertake a wide variety of tasks (E)
• Organisational awareness and a commitment to the ethos and aims of Oxfam. (E)

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