Senior Court Records Assistant , Leidschendam

Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a fixed-term appointment of one year duration limited to the Special Tribunal for Lebanon (STL). This appointment and any subsequent extension(s) are subject to terms of the Tribunal’s mandate and/or the availability of funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected.

The intention of this vacancy announcement for rostering purposes is to fill future vacant positions with suitable candidates found through this exercise.

RESPONSIBILITIES:

Under the overall supervision of the Legal Officer on Judicial Matters, directly reporting to the Legal Officer (Courtroom Coordination) and in close cooperation with the Case File Officer, the incumbent: •Receives, files, and disseminates official court records both electronically and in hardcopy (when required);

•Continuously monitors and trains the Court Records Assistants;

•Organises and prioritises the work of the court records office;

•Prepares regular statistical reports as requested, for the Registrar;

•Maintains the organization of the case and correspondence file in the Court Management database and in the electronic legal workflow system (“Legal Workflow”), and manages and organizes the hard copy case and correspondence file in accordance with the relevant instructions;

•Acts as primary focal point for all queries (from the Chambers, parties and/or other Registry sections/units) in relation to the processing of court records and judicial correspondence requested, by external (Chambers, parties and/or other Registry sections) queries for information in relation to the court records and judicial correspondence;

•When required or on own initiative suggests amendments/improvements to SOPs regulating the processing of court records and judicial correspondence;

•Assesses the needs of the team and communicates them to the supervisors for further action if necessary;

•Assists the Case File Officer when required.

COMPETENCIES:

•Professionalism - A thorough knowledge of STL CMSS policies, procedures and practices related to the management of judicial records. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

•Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

•Communication- Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

•Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

•Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

•Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

•Commitment to Continuous Learning: Keeps abreast of new developments in library and information science; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

QUALIFICATIONS:

•Education: High school diploma or equivalent.

•Experience: At least 7 years of progressively responsible experience in a similar position of which at least two have been spent in an international tribunal/Court.

•Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English is required. Working knowledge of French and/or Arabic is an advantage.

How to apply:

1.Go to https://apps.stl-tsl.org/phfonline.

2.Register, if you have not done so. Note down your log-on id (email address) and password.

3.You'll get an activation email; activate your account following instructions in the email.

4.Log-in using your log-on id and password.

5.Completely fill out your Personal History Profile.

6.Click on the link for General Service Vacancies, Professional Vacancies or Field Service Vacancies.

7.Select the vacancy which you would like to apply for. Click on the "Apply" button.

8.Fill out your cover letter.

9.Click on the check box which says "I Certify that the statements made by me in answer to the foregoing questions are true, complete and correct to the best of my knowledge and belief. I understand that any misrepresentation or material omission made on a Personal History Profile or other document requested by the Organisation renders me liable to termination or dismissal". Once you do that the "APPLY" button becomes visible.

10.Click on the "Apply" button to complete your application.

11.Once you have applied for a vacancy, an automatic email will be sent to you confirming your application.

12.For the full instructions, please go to https://apps.stl-tsl.org/PHFOnline/Help/HowToApply.aspx.

It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc.

Only applicants who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies or unsolicited open applications.