Finance & Grants Manager, Humanitarian Response Personnel (HRP)
Summary
Save the Children invests in childhood – every day, in times of crisis and for our future. In the United States and around the world, we give children a healthy start, the opportunity to learn and protection from harm. By transforming children’s lives now, we change the course of their future and ours.
As part of a commitment to working with children in times of crisis, Save the Children will support programs in both sudden onset emergencies and chronic humanitarian situations. The Humanitarian Response Personnel (HRP) scheme ensuring that high quality personnel are deployed at speed and scale when and where emergency strikes. HRPs may be deployed in the first or second phase of a large or medium scale emergency where Save the Children is scaling up in order to provide expertise and leadership. HRPs may also deploy to small or medium emergencies or chronic humanitarian crises in order to provide additional support to Country Programs to continue to deliver quality programming.
As Save the Children US’s dedicated surge personnel capacity, HRPs can expect to deploy 6-9 months of the year for 2-3 months at a time in varying environments and contexts. During deployments HRPs should expect to work unusual hours and in potentially insecure and stressful environments. When not deployed, HRPs will support the work of their technical or operational teams in the US.
The Finance & Grants Manager HRP will provide the primary financial and grants management inputs into emergency response programs, and ongoing support to develop best practice emergency financial and grants management procedures and processes. The main aspects of the role are : Responding to emergencies as the finance & grants focal person in the emergency response team, working with other emergency departments in country to ensure that there is a coordinated response in line with best practices; In an emergency environment, assist in transition and work with existing country finance teams to ensure that best practices are adopted after emergency activity is completed ; providing short term interim financial management and/or capacity building support to ongoing emergencies, Fragile States and/or country/regional programs; and contributing to the development and advancement of policy and procedures.
The main responsibilities of this post will vary according to the terms of reference for each assignment. The post-holder is likely to undertake senior deployments such as Emergency Senior Finance & Grants Manager.
Essential Duties, Responsibilities and Impact
- Ensure highest level of accuracy when inputting and recording financial data. Ensure accounting systems, policies, internal controls and procedures are quickly established for the collection of accurate, complete and timely financial data (e.g.: budgets, forecasts, expenditure, commitments, payroll, and delegation of authority).
- Assists in providing input to their function’s strategic and operational plan. Assists in developing short-term plans and organizes resources to achieve results. Accountable for day to day decisions around execution of job, and for setting clear objectives and measures for self. Exercises independent judgment and discretion on significant matters related to functional area. Requires little or no supervision on routine work assignments, but may require supervision to review work progress and results on non-routine work assignments. General regulations exist, but incumbent must interpret the regulations. Keeps manager informed of important issues. Builds effective relationships within their immediate or peer workgroup. Leads/supervises administrative support staff or program(s).
- Support budget holders to produce quality budgeting information. Prepare management reports for budget holders to monitor budgets on a regular and timely basis.
- Prepare donor financial reports and proposal budgets. Ensure all donor requirements are complied with and that proposals and reports are submitted on time.
- Work in close collaboration with other members of the SC team on all aspects of the emergency response as required. Specifically, establish an excellent working relationship with award managers, finance managers, and program managers.
- Build and maintain relationships with the local representatives of donor organisations and finance staff of similar organisations.
- Manage the cash flow to ensure timely and secure transfer of funds to meet programme needs, liaising with local bankers as required. Ensure the security of all cash and assets (e.g.: regular cash and bank reconciliation, fixed asset and inventory physical checks).
- Carry out inductions and staff trainings for finance procedures, donor requirements etc. Work closely with existing country finance staff & ensure a sustainable handover at end of mission.
Required Background and Experience, Skills and Behaviors
• Qualified professional accountant (internationally recognized qualification, practical experience equivalent will be considered) with substantial post qualification accounting experience
Minimum 3-5 years’ experience required. High School diploma or equivalent required; Associate’s or Technical/Vocational degree, or advanced degree preferred. Requires a professional level of specialized knowledge, technical/functional skills and attention to detail to manage complex tasks, programs or projects. High School through Masters' Degree.
• Proven track record of supporting a senior management team, and providing strategic support across multiple sectors and/or regions
• Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors.
• Good attention to detail and analytical skills
• Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organize a workload comprised of varying and changing tasks and responsibilities
*Must be flexible for 65% Travel
Save the Children is the leading independent organization for children in need, with programs in over 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives by improving their health, education and economic opportunities. In times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Each year, we and our partners reach millions of children in communities around the world. Our dedicated and diverse staff work hard to improve the well-being of children everywhere.
Save the Children provides an attractive benefits package including competitive salaries, a matching retirement plan, health and welfare benefits, life insurance, an employee assistance program, generous time off and much more. We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.eQuest Posting Actions:
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