Wednesday, October 28, 2015

Deputy Director, Budget, Division of Financial and Administrative Management (DFAM), D-1, NYHQ, USA

If you are a passionate and committed professional and want to make a lasting difference for children, the world's leading children's rights organization would like to hear from you. UNICEF, the world’s leading organization working for the rights of children, seeks a Deputy Director, Budget, Division of Financial and Administrative Management (DFAM), NYHQ, USA

Purpose:

Under the direction and overall authority of the Comptroller, the incumbent will plan, prepare, allot and monitor the UNICEF budgets, oversee design/implementation of a new budgeting tool and manage the Budget Section. He/she will be responsible for recommending budget policy to senior management, and promoting a results-based budgeting environment based on risk analysis. Oversees the preparation of analytical scenarios and budget guidelines. Prepares budget documentation for Executive Board and responses to Advisory Committee on Administrative and Budgetary Questions (ACABQ). Maintains appropriate costing, control and monitoring systems.

Responsibilities: 
1. Budget Planning and Analysis • Prepare various analytical scenarios for senior management that determine the impact of the budget estimates on Financial Plan and the Medium-Term Plan.
• Prepare Budget Guidelines in conformity with policy decisions for formulation of the quadrennial budget proposal to the Executive Board.
• Oversee design and implementation of a new budgeting tool that is integrated into UNICEF's ERP (SAP), which will be used in all offices for all sources of funding.
• Develop the budget formats and make revisions that reflect changing requirements of the Executive Board. Develop budget methodologies and techniques in conformity to Financial Regulations and Rules.
• Maintain clear definition of UNICEF budget policies and when necessary, formulate budget policies for approval of senior management, Executive Director and/or Executive Board. • As part of budget planning, review policies relating to revenue-generation and cost recovery.
• Establish an appropriate organizational work plan to meet the requirements of UNICEF’s budget cycles. Coordinate events to assure that appropriate follow-up takes place in a timely manner to meet Executive Board deadlines.
2. Budget Preparation
• Provide inputs on staffing and budget estimates for preparation of the Medium-Term Plan.
• Develop set of budget forms and instructions for guidance to regional and field offices and headquarters divisions for preparation of the integrated budgets. Provide advice and guidance to field offices and headquarters divisions in preparation of budget estimates.
• Participate in the budget reviews of Regional Offices and HQ Divisions; act as Chair of the Global Technical Review Team (TRT), and as Secretary of the Global Programme and Budget Review (PBR).
• Under the guidance of the Comptroller, senior management and the Executive Director, finalize and prepare the budget submission to the Executive Board. Prepare all budget documentation required for the Executive Board in a timely and accurate manner.
• Provide responses to the ACABQ on questions raised concerning UNICEF’s budget estimates. Also, provide analytical reports required by the ACABQ in its review of UNICEF’s budget submission.
• Assist the Deputy Executive Director (Management) and the Comptroller in providing responses on the budget to the UNICEF Executive Board.
3. Budget Control and Monitoring
• Under the guidance of the Comptroller, issue support and programme budget allotment advice to field offices and headquarters divisions. Revise these allotments as required.
• Monitor status of allotment and expenditure for all UNICEF offices to ensure that actual expenditures are within total allotments.
• Maintain control of all post changes for all categories and funding sources. Periodically issue Post Authorization Tables (PAT) and Post Control Analysis to top management for review.
• Consider requests and authorize budget transfer for additional budget allotments within established limits, and monitor the overall utilization rate of international salaries to ascertain the minimum vacancy rate stipulated in the budget documents.
• Conduct cost/benefit studies and other special projects as requested by the Comptroller.
4. Other Management Responsibility
• Manage the staff of the Budget Section, prepare job descriptions, review PER objectives, assess performance, establish and follow-up work plans, etc.
• Develop, design and maintain the computerized budget costing and monitoring systems.
• As required, liaise with the Secretariat of the ACABQ and other UN organizations with regard to budget policy formulation, interpretation of UN administrative and budgetary procedures, and information regarding proposed UNICEF budget estimates.
• Represent the Comptroller as requested internally (Contract Review Committee, Emergencies Meeting, etc.) as well as externally (Finance and Budget Network meetings, and other international and inter-organizational fora).

Minimum Requirements: 
• An advanced university degree in business, economics, audit, public administration or related field, including course work in finance, accounting and budgeting. Background in integrated resource management, results based budgeting and International Public Sector Accounting Standards desirable.
• Thirteen (13) years professional work experience in financial management with at least five (5) years specific experience in budget planning and formulation in an international environment.
• Fluency in English required. Knowledge of another UN working language is desirable.

How to apply:
Applicants are requested to submit a CV, cover letter, P.11 form or eRecruitment Profile to recruit.ssr@unicef.org by28 October 2015.
Only shortlisted candidates will be contacted.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

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