Human Resources Officer (GIABA)

• Department: Specialised Institution


• Directorate: Administration and Finance


• Grade: P3/P4


• Annual Salary: USD 36,901 - USD 51,637


• Supervisor: Principal Officer, Administration & Human Resources


• Reference: ECW-GIABA/HRO-P/003/2015


• Duration: Permanent


• Duty Station: Dakar, Senegal


• Closing Date: 04 December 2015

Under the supervision of the Principal Office, Administration and Human Resources, the incumbent is responsible for recommending and implementing management decisions on Human Resources issues. In addition, she dispatches the work of the subordinate staff, ensures its correct execution and trains staff of the office in their assigned fields.

Duties and Responsibilities

• Ensures adequate planning and coordination of support and logistical activities;

• Ensures the interpretation and application of HR rules and regulations as well as the internal procedures and processes of a speciality;

• Ensures planning, coordination and control of activities of the Human Resources;

• Ensures internal and external visibility of actions and results;

• Periodically ensures efficient reporting on activities implemented and results to the Principal Officer of Administration and Human Resources;

• Ensures the adequacy of insurance contracts (health insurance, life insurance, accident insurance) signed at Headquarters;

• Participates in the identification and determination of important information on risk reduction, security demands, respect of risk management;

• Ensures the development of annual budget needs of the Human Resources Unit;

• Assists in the control and monitoring of expenditures in the above areas of responsibility;

• Ensures the determination and calculation of the rights of staff for payment;

• Guarantee the management of the usual problems of staff in their areas of activity;

• Ensures the development and analysis of organizational and HR data and statistics;

• Ensures pertinent reporting to the line supervisor;

• Ensures the treatment and publication of vacancy positions;

• Informs new staff about the conditions of service, remuneration, social security and other rights;

• Sees to the development and analysis of organizational data and statistics and HR;

• Rules, regulations and procedures of the Organization;

• Coordinates the recruitment, appointment and integration of new staff;

• Informs new staff about the conditions of service, remuneration, social security and other rights;

• Verify and sign staff administrative documents;

• Verify and sign salary treatment ;

• Participates in the amendment of terms and conditions of service and staff entitlements;

• Participates in the planning and implementation of internal training programmes;

• Organises social dialogue (Staff town hall meeting, Staff representatives meeting),

• Ensures internal communication ;

• Responsible for the organization of social activities;

• Plans, coordinates and writes the reports of G-Staff annual performance assessment reports;

• Drafts letters after the annual performance assessments;

• Drafts the work contracts of the new staffs;

• Supervises the management of leave;

• Calculates the entitlements of  staff leaving the institution and delivers work attestations;

• Supervises handover in case of departure;

• Updates staff files;

• Writes and updates job descriptions.

Qualifications/Experience/Skills

Educational Qualification

• Bachelor’s degree in Human Resources and/or Administrative Management or any related field.

Experience

• A minimum of five (5) years proven experience in the Administrative and Human Resources Management and related fields. . A higher degree will reduce the number of years experience by two (2) years.

• Relevant knowledge acquired within an international organization would be an advantage.

Competencies (Skills, Knowledge and Abilities)

• Understanding of the strategic orientation of GIABA as FSRB and ECOWAS Institution;

• Ability to set priorities, to make timely decisions and to plan, coordinate and monitor the work of others;

• Good decision-making ability;

• Mastery of the computer tool;

• Sensitivity to and respect for diversity;

• Ability to be recognized and respected by peers, clients and staff;

• Commitment to achieving gender balance in staffing;

• Demonstrated ability to work in a complex, multicultural, multi-ethnic environment and maintain efficient working relationships with people of different nationality and culture;

• Demonstration of a sense of justice and self- control in the face of any challenge.

• Listening ability.

Age

Applicants must not be over 50 years of age at the point of recruitment.

Language

Applicants must be fluent in one of the official languages of ECOWAS: English, French and Portuguese. A working knowledge of another would be an advantage.

Human Resources Officer (GIABA)