Temporary Appointment: Senior Communication Assistant
Title: Senior Communication Assistant, Digital Transformation Project
Level: GS-6 (Temporary Appointment; Stretch Assignment)
Reports to: Digital Product Manager, P-3, Digital Strategy
Duration: 364 days (with possible extension)
Purpose of the Position
Under the supervision of the Digital Product Manager, the incumbent will support the Digital Transformation Project (DTP) team and provide efficient and cost-effective administrative and fiscal support services. Ensures DTP’s administrative operations and services are in compliance with the organization's administrative policy, procedures, rules and regulations.
Appropriate and consistent interpretation and application of administrative policy and procedures timely implemented to support operations at the Digital Strategy Section.
-Provides practical input on implementation of administrative guidelines, in close coordination with the head of office, operation staff/supervisor.
-Supports supervisor and the head of the office, and updates staff on administrative policies, procedures rules and regulation. Implements the appropriate application and interpretation of administrative rules, regulations, policies and procedures.
-Briefs and assists arriving and departing staff and consultants on basic administrative procedures and requirements.
-Keeps supervisor abreast of potential problem areas, prepares reports on administrative matters as required.
-Arranges appointments for the section, receives visitors, places and screens telephone calls and answers enquiries; organizes high-level meetings including taking responsibility for finalization of the meeting agenda, invitations, the production and distribution of documentation, and preparation of minutes of meetings. Distribute meeting reports and information and ensure follows-up on required actions.
All administrative, fiscal and contract coordination for the project.
-Ensures that all administrative transactions and arrangements of contracts are in compliance with the applicable policies, procedures, rules and regulations.
-Contributes to the reviews of contractual arrangements related to administrative support to ensure that the terms and conditions of all contracts are being adhered to by providers of goods and services. Proposes to supervisor any changes that may be required.
-Coordinates tracking and reporting of fiscal activities.
-Executes invoices and monitors payments against contractual obligations.
-Assists in the recruitment and procurement of individual and institutional consultants.
-Handles travel requests and related administrative duties as appropriate.
Management of administrative supplies that ensures office equipment and other properties are effectively maintained.
-Supports management of administrative supplies, office equipment, updating inventory of items, assists supervisor in property survey
-Monitors and supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises and supplies are in accordance with organizational standards
Logistics and support for events and meetings
-Sets up meetings and logistics related to activities around DTP and the project board
-Provides minutes and documentation of meetings and activities
-Updates internal platforms/knowledge sharing spaces with content related to the digital
Performs any other duties and responsibilities assigned as required.
-Completion of Secondary School, University level courses in administration, finance, or any
other related field of discipline relevant to the job is an asset.
-Six (6) years experience in work requiring progressively more responsible organization/task management skills
-Five (5) years of office support work experience, including, organizing and supervising the whole range of office support and administrative activities. Ability to work with minimum of supervision. Ability to extract and format data (including financial information) and to solve operational problems. Ability to organize own and others work, set priorities and meet deadlines. Ability to organize meetings and events. Ability to handle work quickly and accurately
under time constraints
-Digital literacy and the ability to effectively use standard office software tools and other office technology to: create documentation; coordinate communication among multiple parties; maintain electronic filing systems; set-up presentations and working sessions among geographically disparate parties. Proficiency with VISION – UNICEF’s enterprise resource planning system – or any other ERP is a plus.
-Demonstrated ability to write clear, articulate correspondence and communicate well (written
-Experience with work in a non-profit organization a plus.
-Fluency in spoken and written English required. Knowledge of another UN language an asset.
Core Values (Required)
-Diversity and Inclusion
Core Competencies (Required)
-Working with People [II]
-Drive for Results [I]
Functional Competencies (Required)
-Learning and Researching [I]
-Planning and Organizing [I]
-Following instructions and Procedures [I]
-Demonstrated organizational and multi-tasking ability, combined with demonstrated ability to sustain attention to detail work are essential
-Gender equality and diversity awareness
How to apply
Applications – cover letter, resumes and completed P11 – should be sent to: firstname.lastname@example.org by COB Sunday, 01 November 2015, quoting in the subject line “Temporary Appointment, Senior Communication Assistant, Digital Transformation Project.”
The Personal History Form (P11) in MS Word format can be downloaded from our website athttp://www.unicef.org/about/employ/files/P11.doc.
Please note that acknowledgement of application will be extended only to short-listed candidates.
Wednesday, October 28, 2015
MATOKEO YA KIDATO CHA NNE (CSEE) 2011 LINK1 MATOKEO YA KIDATO CHA NNE (CSEE) 2011 LINK2 MATOKEO YA KIDATO...
Stellenausschreibung Verbrauchermärkte analysieren, strukturelle Missstände aufdecken und Verbraucherprobleme benennen, Lösungen a...
Scope Global is seeking applications for the position of Information & Communications Technology (ICT) Officer under the newly esta...
Het beleven van seksualiteit moet voor ieder mens vrijwillig, veilig en fijn zijn. Met veel passie zetten wij ons daarvoor in door voor...
Purpose: To assist the development and implementation of the WMA PR and Communication strategy and be responsible for the communication r...
Airplane Mode est une association se donnant pour objectifs la promotion, la production, la diffusion de la culture et des artistes locau...
KANOFF LEGAL excels among international recruitment giants in Belgium as the sole recruiter devoted exclusively to the legal market. We h...
Tasks and Responsibilities: Support the development of new and further development of existing IT systems (applied centralised and in ...
Stellenausschreibung Verbrauchermärkte analysieren, strukturelle Missstände aufdecken und Verbraucherprobleme benennen, Lösungen a...
3-6 month internship, beginning as soon as possible! This intern position is located in the United Nations Office of Internal Oversight ...
Accountant ACDI/VOCA ACTED Action Against Hunger ActionAid ADB African Development Bank ADB Asian Development Bank Administrative Administrative Assistant Advisor Afdb African Development Bank Afghanistan afr Africa Development Bank Africa Nazarene University Africa Union African Barrick Gold Africare AfricaRice Aga Khan University Agricultural Airtel Jobs Algeria American Embassy American Bar Association American Red Cross Amnesty Amnesty International Amref AngloGold Ashanti Angola Argentina ASIA DEVELOPMENT BANK ASIA JOBS Asian Development Bank AdB AU AFRICAN UNION Auditor Australia Austria Aviation Jobs BA British Airways Bank for International Settlements BANK JOBS BANK OF RWANDA Bank of Tanzania Barclays Bank Barrick Gold BBC WORLD SERVICE Belgian Development Agency Belgium Brussels BiRD Bureau for Institutional Reform and Democracy Botswana Brazil British Council British Red Cross Burkina Faso Burundi CANADA Cardno Care International Carter Center Catholic Relief Services Chad CHAI Clinton Health Access Initiative Chemonics International Chevron ChildFund International Chile CHINA Christian Aid CIMMYT International Maize and Wheat Improvement Center Civil Engineers Climate Change Coca-Cola Company Coffey International COMESA Commonwealth Communications Officer Community Development Congo Conservation International Consultancy COOPI Côte d'Ivoire Crown Agents Group Danish Refugee Council (DRC) DataBase Management Dell Deloitte Denmark DFID DHL Diageo Director DRC Democratic Republic of the Congo DRIVER EAC EAST AFRICAN COMMUNITY EAST AFRICA COMMUNITY Economist ECOWAS Education Egerton University EGPAF Elizabeth Glaser Pediatric AIDS Foundation EGYPT Electrical Engineer Electrical Engineering Embassy Jobs EMBL - European Molecular Biology Laboratory Energy Careers EngenderHealth Engineering England Environmental Ethiopia Etihad Airways EU Delegation European Union Jobs Family Health International Fao Food and Agriculture Organization FHI360 Fiji FINANCE Finance and Administration Finca Finland Ford Foundation France Freedom House Futures Group Geita Gold Mine GEOLOGIST Germany Ghana Goal Ireland Gold Fields Goldfields Google Jobs Governance Greenpeace Guatemala Haiti HANDICAP INTERNATIONAL Health and Medical HEALTH JOBS HelpAge International Honduras HOTEL JOBS Huawei Human Resources Human Rights Human Rights Watch I-TECH IAEA International Atomic Energy Agency IATA Air Transport Association IAVI International AIDS Vaccine Initiative IBM Software Group ICAP ICC International Criminal Court ICT JOBS IFAD International Fund for Agricultural Development IFC International Finance Corporation IGAD region IITA International Institute of Tropical Agriculture ILO International Labour Organization ILRI International Livestock Research Institute IMF International Monetary Fund Indonesia Industrial Insurance Inter-American Development Bank International AIDS Society International Alert International Criminal Court INTERNATIONAL GRAINS COUNCIL International Potato Center (CIP) International Rescue Committee Internews Europe INTERNSHIP OPPORTUNITIES Internships INTERPOL IntraHealth IOM International Organization for Migration Iraq IRC International Rescue Committee IRCT International Rehabilitation Council for Torture Victims Islamic development bank Islamic Relief Israel Italy ITU International Telecommunications Union IUCN The International Union for Conservation IWMI International Water Management Institute J/P HRO Japan Jhpiego JOB IN INDIA Jobs in India JOBS IN RWANDA Jordan KCB Kenya Commercial Bank Kenya Airways Kenyatta University Korea KPMG Kuwait Latin America Lecturer LEGAL JOBS Lesotho Liberia LIBRARIAN Libya Logistics LWR Lutheran World Relief Maersk Makerere University Malaria Consortium Malawi Malaysia Mali Management Systems International (MSI) MANAGERS Marie Stopes International Marketing MCC Millennium Challenge Corporation Mechanical Engineer Médecins Sans Frontières MEDIA JOBS Mekong River Commission Mercy Corps Mexico Microsoft Middle East Jobs MINING Moi University Mombasa Monitoring and Evaluation Manager Mozambique Msh Management Sciences for Health MTN Group Myanmar Namibia National University of Rwanda NATO Nederland NEPAD Netherlands New Zealand NGO JOBS Nigeria Nokia Norway Norwegian Refugee Council OCHA UN Office for the Coordination of Humanitarian Affairs Office Attendants Oikocredit Oil and Gas OPEC Open Society Foundations Operations Organization for Security and Co-operation in Europe Oxfam Pact International PAHO Pan American Health Organization Pakistan Pan American Health Organization Panama Path International Pathfinder International Peace Corps Peru PHILIPPINES Plan International Poland Presbyterian University of East Africa Procurement Progressio Psi Population Services International Public Relation Puma Energy PwC PricewaterhouseCoopers Qatar Quality Assurance RECEPTIONISTS RECORDS MANAGEMENT Red Cross Jobs Republic of Kenya Researcher Restless Development Revenue Watch Institute Rio Tinto Room to Read Russia SABMiller SADC SAFARICOM JOBS SALES Sales and Marketing Saudi Arabia Save The Children Scholarships SECRETARY SECURITY JOBS Senegal Shell Group Shelter For Life Sierra Leone Sightsavers International Singapore SNV International Software Engineering SOKOINE UNIVERSITY OF AGRICULTURE Solidarités International somalia Sony Ericsson South Africa South America South Sudan Jobs Spain SPC Secretariat of the pacific community Sri Lanka sSierra Leone Standard Bank Group STATISTICIAN Stores SUPPLIES OFFICER Survey Swaziland Sweden Switzerland TANESCO Tanzania Tanzania Investment Bank Teaching TECHNICIANS Technoserve TELECOM JOBS Tender Tetra Tech ARD Thailand The Commonwealth The European Chemicals Agency Tigo Timor Leste Togo Tourism Tourism and Hospitality Toyota Transparency International (TI) Trócaire Tunisia Turkey UGANDA JOBS UK United KingDom UNAIDS UNDP UNESCO UNFPA UNICEF Unilever Careers United Arab Emirates United Nations Jobs United States Of America UNIVERSITY University of Cambridge University of Edinburgh University of Ghana University of Nairobi University of Oxford University of Pretoria University of Swaziland Unwomen US Embassy USAID Utumishi Jobs Vodacom Vodafone Group Volunteers VSO War Child International WaterAid International Web Development WEST AFRICA JOBS Western Union Company Wetlands InternationaL WFP World Food Programme Winrock International World Bank Jobs World Food Programme World Health Organization World Society for the Protection of Animals World Vision Jobs WorldFish Center WWF International Yahoo Yemen Zambia Zanzibar Zimbabwe