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Senior Stock and Logistics Clerk - Support Services Division

  • Position title: Senior Stock and Logistics Clerk - Support Services Division
  • Grade: GS 6
  • Position N°: NA
  • Reference: ADB/11/201
  • Publication date: 05/12/2011
  • Closing date: 06/01/2012

Objectives

This position provides effective and efficient administrative and logistics support for the functions of CGSP.3 at the Bank's Temporary Relocation Agency, Tunis.

Duties and responsibilities

Under the general supervision of the Division Manager and the specific supervision of the Chief Logistics Officer, the incumbent will:

  • Manage the process for receiving all goods ordered by the Bank from suppliers outside and within the TRA, Tunis and ensuring that the goods are received complete and on-time:
    • Working closely and cooperatively with the procurement assistants and officers responsible for procurement of goods, as well as the suppliers to ensure that the PO delivery dates are realistic and that the PO is modified whenever there are any changes,
    • Ensure that international suppliers complete and dispatch shipping documents to reach the Bank on time,
    • Process the necessary clearing documents and coordinate with the Protocol Section of the Bank to obtain the duty-exemption (franchise) from the host government without undue delay,
    • Ensure that clearance from CERT/ANF are obtained on time for all communication equipment as required,
    • Liaise effectively with the clearing agent to ensure that goods are cleared from the ports without undue demurrage and storage fees,
    • Jointly carry out quality and quantity controls on all received goods and create the Goods Receipt (GR) not later than 2 days after reception of goods.
  • Work with the Bank's organizational units, local goods suppliers and the service provider responsible for warehousing operations to ensure that all goods are delivered to the warehouse and kept in good order; as well as ensure that the items requested by Bank organizational units are delivered without undue delay;
  • Promptly launch insurance claims procedures, in consultation with the Chief logistics officer and the Insurance officer, whenever an infraction (transit loss or theft or damage after the goods have passed from the supplier to the AfDB) has occurred
  • Facilitate payment for received goods with FFCO/FTRY and report payment status to both the supplier and the organizational unit that ordered the items
  • Manage the process for the export of the personal effects of departing staff of the Bank. Create the necessary purchase requisition or service entry sheets and work with the Procurements Division in the bid/selection processes for the freight handling company. Follow-up to ensure that the transfers of the personal effects are handled efficiently and that payment is made to the freight handling company as soon as items are sent by ship.
  • Create monthly reports of movements and stock balances of fixed assets stored at the Megrinne warehouse and distribute such reports promptly to the managers of the units (ERCU, KVRC, CGSP.1 and CIMM)
  • Manage the process for the prompt inventorying and evacuation of obsolete assets from the Bank's buildings to the Megrinne warehouse

This Position Does Not Attract International Terms and Conditions

(The incumbent of the position will be considered as local staff and will therefore not have international status)

Selection Criteria

Including desirable skills, knowledge and experience

  • At least a Bachelor Degree or its equivalent in Administration, Logistics, Supply Chain management, Accounting or any related discipline.
  • At least 4 years of relevant experience;
  • Competence in the use of standard software applications (Word, Excel, Access and PowerPoint);
  • Ability to communicate and write effectively in French and/or English, with good working knowledge of English
  • Excellent Customer service record.

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Senior Stock and Logistics Clerk - Support Services Division (299 KB)


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