Header

Administrative Assistant Belgian Technical Cooperation

Deadline: Jul 31, 2012

Position Description:

The Administrative Assistant (AA) will provide administrative and secretarial support to the Project Management Unit (PIU) of the Enhancement of Procurement Capacity of Local Government Authorities Project based in Dar es Salaam. The AA will work under the responsibility of the Project Coordinator and Co-Project Coordinator.

Administratively the AA will report to the Co Project Coordinator.

Tasks:

Office Administration as per approved Project Implementation Manual

Manage the day-to-day operations of the PIU office including office tidiness and cleanliness

Operate and ensure functionality of telephone, fax and photocopying equipment

Attend project visitors and front office inquiries as first point of contact

Ensure proper utilization, maintenance and repair of vehicles including supervision of drivers provide secretarial services and handling of office correspondence

Maintain the PIU mail & record management system

Assist to organization of workshops and meetings

Maintain petty cash float

Responsible for small office items procurement management and project logistics

Profile:

The ideal candidate will be a Tanzanian national with the following qualifications, skills and experience:

First degree from a recognized university or a good diploma in an appropriate subject (administration, secretarial studies, record management)

5 years working experience in similar jobs of which at least 2 years with an international organization

Experience in supervising staff

Good knowledge of MS Office (Word, Excel, Outlook, etc)

Excellent team player with good communication and reporting skills

Ability to work under pressure

Good command of English

Knowledge of BTC rules & regulations, and familiarity in working with government agencies will be an added advantage.

Offer:

Four years contract with a probation period of 3-months

Attractive package

Motivating environment

Application Instructions:

Submit your application letter, CV and copies of certificates to:

Resident Representative

Belgian Technical Cooperation

P.O. Box 23209, Dar es Salaam

representation.tan@btcctb.org