Foundation for Civil Society Vacancies August 2012

THE FOUNDATION FOR CIVIL SOCIETY

I. PROGRAM OFFICER - MONITORING AND EVALUATION (1 POSITION)

Key responsibilities

• To ensure that monitoring (activity and financial) findings feed into the lesson-learning, information sharing and new areas of work for the Foundation’s programmes
• To ensure that all outsourced activities are delivered in a high quality and feed into decision on how to improve the Foundation’s services
• To ensure effective joint working and regular co-ordination between the departments
• To lease with all departments and officers as necessary
• Participate in designing Monitoring and Evaluation system for the Foundation where necessary

• Perform any other duties as assigned by the supervisor

Desired skills, knowledge and qualifications

· Master’s degree in social sciences with at least three years experience in grants or project management, monitoring and evaluation, policy and development.

· Strong analytical and problem solving skills

· Excellent, well developed interpersonal and organizational skills.

· Must be a team player, very self motivated and able to make balanced judgment and prioritize work load with minimum supervision

· An in depth knowledge of the civil society sector and development processes in Tanzania

· Highest level of integrity, honesty and sense of responsibility.

· A proven ability to work under pressure to achieve visible results.

· Strong work ethics and sensitive to people from different countries/cultures.

· An in depth knowledge of MKUKUTA/MKUZA

· Excellent report writing skills and analytical skills

· Fluency in written and spoken English and Kiswahili

· Computer literate with proficiency in MS Office Applications

II. HEAD – COMMUNICATION INFORMATION AND PUBLICITY (1 POSITION)

This post is part of the Senior Management team within the Foundation. You will be expected to function as part of this team, in a cooperative and most effective manner, focusing on the following:

Key responsibilities

• Promote and publicize and market in a positive way the Foundation services and all matters related to the Foundation
• Developing internal information resources and networks (knowledge management) increasingly via intranet sites
• Writing reports, publications and website content
• Identify, analyse and interpret information on Civil Society with the view to package it for easy use by the staff and stakeholders of the Foundation
• Coordinate and/or contribute to documentation of success stories and other activities of CSOs for TV, Radio programs, magazines, newsletters and other Foundation’s publications
• Provide support in translating, writing and editing of reports and other documents
• Solicit/collect/gather relevant articles from mass media like newspapers and keep them for information sharing
• Organize press release and coordinate press conference including preparation of speech
• Perform any other duties as assigned by the supervisor

Desired skills, knowledge and qualifications

• Master’s degree in Journalism, Mass Communication or any related qualifications

• At least 3 years of experience in Mass communication

• Ability to communicate with people
• Excellent writing and interpersonal skills
• Public speaking and presentation skills
• Fluency in English and Kiswahili
• Computer literacy with competency in MS Office Application

III. INTERNAL AUDITOR (1 POSITION)

Key responsibilities

• Review the effectiveness of the organization internal controls, processes and procedures
• To conduct internal audit on various functions undertaken in the organization.
• Produce a report on the internal audit of the various functions undertaken within the organization indicating the strengths and weaknesses, as well as corrective measures needed to insure that no loopholes exist.
• Provide advice to the Executive Director on controls that will be needed to overcome loopholes identified.
• Perform any other duties as assigned by the supervisor

Desired skills, knowledge and qualifications

• Must be a CPA holder.
• He/she must be strong in Systems audit and experienced

· Strong analytical and problem solving skills

· Excellent, well developed interpersonal and organizational skills.

· Highest level of integrity, honesty and sense of responsibility.

· A proven ability to work under pressure to achieve visible results.

· Excellent report writing skills and analytical skills

· Computer literate with proficiency in MS Office Applications

• Excellent communication skills, verbally and writing, both in English and Swahili.

IV. PROGRAM OFFICER- GRANTS (1 POSITION)

Key responsibilities

· To review and screen grants applications in line with Foundation grants procedures and regulations.

· To ensure adequate contracts management and compliance by grantees, regularly monitoring progress by reporting measures, selective site visits as prescribed in the Foundation’s grants procedures and regulations

· To ensure accurate and regular information is sent to grant applicants on the status of their applications

· To ensure accurate information about Foundation grantees is maintained in the database

· To prepare periodic reports for management purposes and other stakeholders

· To prepare high quality written materials for donor reports, training materials, grantee agreements, and other program documentations.

• Perform any other duties as assigned by the supervisor

Desired skills, knowledge and qualifications

· Master’s degree in social sciences with background in accounting and at least three years experience in grants or project management, monitoring and evaluation, policy and development.

· Strong analytical and problem solving skills

· Excellent, well developed interpersonal and organizational skills.

· Must be a team player, very self motivated and able to make balanced judgment and prioritize work load with minimum supervision

· An in depth knowledge of the civil society sector and development processes in Tanzania

· Highest level of integrity, honesty and sense of responsibility.

· A proven ability to work under pressure to achieve visible results.

· Strong work ethics and sensitive to people from different countries/cultures.

· An in depth knowledge of MKUKUTA/MKUZA

· Excellent report writing skills and analytical skills

· Fluency in written and spoken English and Kiswahili

· Computer literate with proficiency in MS Office Applications

V. ASSISTANT PROGRAM OFFICER- GRANTS (1 POSITION)

Key responsibilities

· Review and screen grants applications in line with Foundation grants procedures and regulations

· Assist in preparing grantees’ contracts and facilitate the grantees to sign them

· Ensure contract compliance by grantees and regularly monitoring grant progress by reporting measures, selective site visits as prescribed in the Foundation’s grants procedures and regulations

· Enter accurate data into the grants database and up to date it

· Assist in preparing liquidation

· Maintain confidentiality and impartiality of grant applicants, grantees and grant committees

· Assist in writing applicants’ rejection letters in time and accurately for RSG, MG and SG from grants officers level (screening level) and selection committee level

· Prepare complete packs of necessary materials for selection committee

· Assist in grant publicity and promotional activities, information dissemination and training events

· Assist in preparing project summary, grant summary sheet and end of contract letter

· Communicate with grants recipients in your portfolio and maintain their information in their files

· Attend grants and team management meetings

· Perform any other task as assigned by the supervisor

Desired skills, knowledge and qualifications

• Degree in Social Sciences with background in accounting or any related degree course
• At least two years experience in grants or project management
• Writing and documentation skills (reports and minutes)
• Fluency in written and spoken English and Kiswahili
• Computer literate with competency in MS Office Applications
• Possess time management and planning skills
• A high level of integrity, honesty and sense of responsibility

PERSONAL ATTRIBUTES

In addition to the above skills and qualifications, applicants for the above positions are required to have the following attributes

· A very high level of integrity, honesty and sense of responsibility

· Ability to work under pressure and produce results

· Ability to work in a dynamic team

· Ability to self manage, achieve results, and meet deadlines

REMUNERATION

The Foundation offers an attractive salary commensurate with qualifications and experience, career development opportunities and excellent working conditions.

MODE OF APPLICATION

If you feel you meet the criteria outlined above, please apply in writing to the address below, and enclose the following documents:

· A typed application letter stating why you feel you are the best candidate for the post

· A fully typed curriculum vitae (CV)

· Copies of relevant certificates

· Full contact details, including telephone numbers and e-mail address

· The names and contact details of three (3) professional references.

Closing date for all applications will be on 17^th August 2012. Applications received after this date will not be considered. Only short-listed candidates will be contacted.

The Executive Director
The Foundation for Civil Society
Haidery Plaza, 5th Floor
Upanga/ Kisutu Street,
P. O. Box 7192, DAR ES SALAAM
Email: jobs@thefoundation-tz.org
Website: www.thefoundation-tz.org