HRIS Functional Lead Woking

We are currently seeking to recruit a HRIS Functional Lead.

About the Role

Plan is one of the oldest and largest children's developmentorganisationsin the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan's vision is of a world in which all childrenrealisetheir full potential in societies that respect people's rights and dignity, our aim is to achieve lasting improvements in the quality of life of deprived children in developing countries. Plan is independent, with no religious, political or governmental affiliations. About the role Plan delivers its work through approximately 7,500 employees who work in the countries of operation, regional offices and at international headquarters. Business decision-making is presently hampered by poor quality and inconsistent information generated by manual systems. Ad hoc spending is taking place across the global program in a patchy effort to address this shortfall. In November 2011, the Plan Global Project Board and the CEO Plan International approved a Business Case made by the People and Culture Department to move ahead with plans to fully scope and implement the purchase of a Human Resource Information System to reach every Plan International Inc. office and to include National Offices which may wish to opt in. The purpose of this post working under the direction of the HRIS Project Manager is to review the current processes and document the “to be” processes based upon the functionality of the chosen supplier platform. Working with the chosen suppliers consultants provide input to design and configuration so that after the pilot phase the project can carry out these tasks for all deployments. Provide end user training including documentation, manage UAT and provide system and change management support throughout the project lifecycle. Dimensions of Role: Work with the HRIS Project Manger and P&C Business Process Owners to understand and document current P&C processes Liaise closely with regional and country offices, involving them in process change that will be necessary to implement a vanilla solution. Review these processes based on the HR system solution chosen defining revised business processes that can then be used to support functional design. Prepare for and lead the UAT and Training stages of each project phase. Provide input to overall project scope, design, and planning so that an acceptable roll-out plan for all locations can be agreed. Main Responsibilities The project design and key project phases are agreed with the HRIS project manager, working group and process owners. A key member of the HRIS Project Team, leading the functional design phase of the project. Responsible for confirming requirements and producing design documents. Review functional designs and solicit feedback from working group and process owners. Review any changes to design with HRIS Project Manager and consulting partners Understand configuration necessary to meet functional specification. Document by user type (HR Manager, Departmental Manager, Employee) training needs Work closely with HRIS Project Manager and training partner to design training and agree training schedules Provide input to pilot stage lessons learned so that roll-out plans can be revised and confirmed. Provide initial user support during roll-out phases. Working with consulting partners and HRIS project manager plan for knowledge transfer to internal Plan support team Project execution, covering pilot and roll-out During the pilot phase, work closely with consulting partners to gain an understanding of configuration steps so that these steps can be performed by IH staff during roll out. Lead design workshops during pilot phase, for subsequent roll-out phases document and present solution to locations in scope. Raise all requests for change formally to HRIS project manager for review and approval. Escalate issues if needed to HRIS project manager for resolution. All change requests and issues must be documented on the project sharepoint site. Working with HRIS project manager to help define steps, resources and tools needed for all roll-out phases. Provide support to regional and country teams during roll-out phases so that they are able to gain the best from the new system. Assist in classroom training for key HR users. Review web based employee training for both managers and employee self service function. Design and production of this will be the responsibility of the training partner. Working with consulting partners and HRIS project manager to plan knowledge transfer to internal Plan support team About you Knowledge, Skills and Behaviours Required to Achieve Role’s Objectives Knowledge A business analysis designation Proven track record of leading functional elements of global projects Knowledge of current large HRIS systems (SAP/Workday/Oracle) Knowledge of SAP systems an asset Experience in working in an INGO environment an asset Skills Strong analytical skills; problem solving; decision making in ambiguous environment Promotes innovation and learning Communicates effectively Behaves consistently in approach to work and decision making Responsive to users and colleagues Experience of Change Management in a project environment Awareness of operational, business, and technical issues and their respective needs Ability to deliver to tight deadlines Ability to prioritize with competing stakeholder requirements. A team player who takes ownership of tasks assigned Negotiation and influencing skills Behaviours Striving for high performance - Motivated by Plan’s values and mission you will work closely Suppliers, Staff stakeholders and the Project Working Group to ensure project success. Strategic thinking and innovation - Constantly looking for ways of improving the project’s outcomes for Plan Decision-making and risk management - You will be able to highlight possible risks to the HRIS project manager before they arise and present mitigation steps. Influence and communication - You will be persuasive of aspects of the project that might cause disruption or hard choices for managers Building effective teams and partnerships - You will lead on key project deliverables, helping to form a cohesive partnership between full time team members and others seconded to the project for key stages. Self awareness and resilience - You are able to manage your emotions and take steps to manage workplace frustrations constructively Languages English is required and another language such as Spanish or French would be an advantage Location and Travel This role will be based at International Headquarters in Woking, UK. International travel will be required during key project phases and will account for approximately 30% of the time. Type of Role: Three year fixed term contract Reports to: Project Manager, HRIS Salary: Circa £40000 per annum Closing Date: Monday 3rd September 2012

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.

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HRIS Functional Lead

Woking