International Foundation for Election Systems Contracts and Grants Coordinator

Contracts and Grants Coordinator Location: District of Columbia Division: Contracts and Grants Status: DC-Based Full Time Position Number: 12:170

Project Description: The Contracts and Grants Division within IFES is organized into 5 Regional Support Teams (RST), one for each of IFES’ primary geographical focus areas – Europe, Asia, Africa, MENA, and the Americas. Each RST has a C&G team lead, as well as between 1-3 C&G support staff assigned to it. Each RST works supports the C&G needs of its Region’s programs, from concept to close-out.

Responsibilities of the C&G unit/RSTs include the full cycle of IFES’ awards. C&G has the lead, or direct participation in, opportunity identification, tracking, and analysis, cost proposal development, award negotiation, award administration, close out, and assistance in the resolution of any audits. Administration of awards includes procurement of goods and services through various types of subawards, consultant contracting, and the management of IFES’ subgrant programs.

IFES seeks a motivated team player for the position of Contracts and Grants (C&G) Coordinator. The C&G Coordinator will provide assistance/support to a Regional Support Team (RST) within the C&G Division. As such, the C&G Coordinator will provide assistance/support for the administration of that Region’s awards (both contracts and grants) with the US Government, other bilateral and multilateral donors such as DFID and CIDA, the UN, European Union, multilateral development banks, as well as foundations and private sector donors.

The C&G Coordinator reports to the RST lead. Working under the direction of, or in consultation with the RST Lead, will work within a team of Contract/Grant Professionals to support one of IFES’ regional programmatic areas and its regional field offices and sites.

Job Responsibilities: Under the direction of the RST lead and/or other senior staff within the RST, the C&G coordinator will:

• Participate in the daily operations of the RST; • Help to ensure compliance with Region award terms and conditions; • coordinate with the Business Development team and Regional program/finance staff in formulating and negotiating strong, competitive and compliant proposals and final awards/grants; • coordinate with the Finance division on a variety of common issues; • work to establish and maintain positive working relationships with donors and IFES staff; • help to ensure compliance with C&G and IFES operational procedures and policies for contracts/grants management; • establish and maintain communications with prime and sub contractors to ensure the smooth working of the contract awarding process; • helps to ensure the timely processing of all closeouts; • Participate in development/proposal meetings;

Qualifications: • Bachelors degree, preferably in business, international relations, finance, or related field; • Minimum of 2 years of work experience; • Experience with NGOs and/or international development a plus; • Proficiency with Microsoft Office and Excel desirable; • Fluency in French preferred; • Good written and verbal communication skills. To Apply: You must go to http:www.ifes.org/ to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.).

How to apply:

To Apply: You must go to http:www.ifes.org/ to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.).