Procurement advisor Pakistan

Chemonics seeks a long-term, field-based procurement advisor for anticipated projects in Pakistan. The country faces enormous challenges that undermine security, political stability, and sustainable economic growth. We are looking for an individual who will excel in this environment and ensure that procurements are in accordance with U.S. government rules and regulation. The procurement advisor will design and implement procurement systems to ensure transparency, competition, documentation, cost analysis, and cost-sharing. With strong expertise on USAID rules and regulations, the procurement advisor will provide procurement support to various functions of the projects, including soliciting input from technical specialists, integrating field office procurement operations, and managing the grants portfolios. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

 

Responsibilities include: 

• Ensure that procurement is conducted in accordance with U.S. government regulations and Chemonics procedures, including ensuring that all procurement processes are fair, transparent, and expeditious
• Oversee financial management and project reporting for each procurement
• Establish and maintain systems and procedures for overall procurement and subcontract processes
• Ensure implementation of project activities in accordance with Chemonics' business code of ethics and USAID and Chemonics policies and regulations
• Manage all subcontract and procurement aspects, including drafting requests for proposals, reporting, compliance, and financial elements
• Review all scopes of work and specifications to be incorporated into subcontracts, vendor agreements, and grants proposed by project technical staff for contractual consistency, accuracy, and compliance with company policies and USAID regulations
• Manage the preparation, negotiation, and execution of subcontracts and procurements and develop negotiation memorandums for local subcontracts and vendor agreements
• Liaise with subcontractors, including generating scopes of work to order their services and routing of their invoices to technical managers for approval prior to payment
• Ensure that procurement files are complete and contain all necessary supporting documentation
• Manage the preparation of all solicitations and subcontracts, including the determination of the type of procurement mechanism to be used
• Track the status of subcontracts and procurements and provide necessary reports to the operations director
• Establish and maintain a tracking system for preparation of tenders; evaluation of proposals; and monitoring of contract performance, invoicing, and payment
• Establish, maintain, and update vendors tracking systems and oversee the tracking of all IT and non-IT inventory
• Lead efforts to support disposition of equipment in accordance with USAID regulations
• Identify and provide on-the-job training to local staff and current and potential subcontractors
• Remain informed of all USAID and Pakistan contracting actions and policies
• Provide the operations director with regular reports on the status of subcontracts and procurement and any other tasks as assigned by the chief of party or operations director
• Travel as required to oversee staff and procurement operations in project field offices

Qualifications: 

• Bachelor's degree in a relevant field required; advanced degree preferred, or equivalent combination of education and work experience
• Minimum five years of project procurement management experience, including two years specifically conducting procurement for field-based projects; additional experience in managing field office personnel preferred
• Experience evaluating proposals, awarding funding, negotiating, managing, and closing contracts for international donor-funded initiatives, with USAID project experience preferred 
• Ability to interact effectively and build and maintain collaborative relationships with donors, subcontractors, and multiple host-country counterparts
• Knowledge of USAID policies and procedures governing contracts and procurement, particularly thorough knowledge of USAID-AIDAR and Federal Acquisition Regulations and contractual and reporting requirements
• Experience in Pakistan or similar environment preferred
• Demonstrated leadership, versatility, and integrity
• English fluency required

​​​Application Instructions:

 

Send electronic submissions to PakistanProcurement@chemonics.com​  by May 31, 2013. Please include the name of the position in the subject line. No telephone inquiries, please. Finalists will be contacted.

 

In addition, please download and complete Chemonics’ equal employment opportunity self-identification form and submit it separately to EEOselfidentify@chemonics.com with only "Pakistan Procurement Advisor" in the subject line. If you prefer not to disclose your sex, race, or ethnicity, you may check “I do not wish to complete the information requested.” Thank you for completing the form and supporting our equal employment opportunity reporting requirements.

 

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.